Executive Assistant - Founder

at Design Qandy

Executive Assistant - Founder

Design Qandy

Company

Home

Executive Assistant - Founder

at Design Qandy

Posted by Pranita Kumbhar

4 - 8 yrs

₹3L - ₹6L / yr

Mumbai

Skills

Attention to detail

accuracy

Appointment scheduling

Scheduling

Time management

coordination

Job Description: Executive Assistant - Founder

Who are we?

Design Qandy is a luxury home décor brand. It’s nothing less than a revolution in the home décorindustry- where technology enables world class home interior design.

To know more about us, visit www.designqandy.com and https://instagram.com/designqandy

We are a lean team of high-performing go-getters who take ownership of their roles in the organization. Debates and discussions are an important part of our culture, and we encourage people to bring unique perspectives to the conversations.

Most importantly, we love solving problems. If you think you’re cut out from a similar cloth, we’d encourage you to apply for this role.

What would you be required to do?

Supervise the office boy, housekeeping staff, and security to efficiently manage the Founder's calendar, scheduling appointments, meetings, and other events.
Book travel & accommodations arrangements for the founder for all his trips and for any employees who are travelling for official purposes.
Coordinate with internal and external stakeholders to ensure timely and seamless scheduling while prioritizing urgent and important tasks.
Draft correspondence, presentations, and reports to be sent on behalf of and signed by the Founder.
Handle the Founder's payments, bank transactions, credit card payments and updations and related procedures and ensure all financial processes are accurately executed with the necessary approvals. Handle login credentials securely and discreetly.
Manage all relevant documents related to banks, government agencies, and internal and external partners. Ensure accuracy, organization, and timely retrieval of documents as required.
Monitor and renew all necessary memberships, such as club and hotel memberships, ensuring they are updated as needed.
Assess and onboard new vendors based on their efficiency and quality standards for all official tasks along with Admin
Develop a fair understanding of the Founder's day to day requirements, as well as their family business, and proactively plan and execute tasks to meet those needs.
Remind the Founder of upcoming urgent and important meetings and tasks, on a daily basis. Continuously coordinate with stakeholders to ensure the timely completion of tasks.
Perform tasks that will free up the Founder’s time like ordering books, returning any materials, sending festive gifts and greetings to our stakeholders for Diwali,
Other duties, consistent with skills and experience, as directed by the Founder.

What skills we are looking for?

Masters/bachelor in finance, commerce or related field preferred, or any other specialization
Proven record of more than 5 years’ work experience being EA to a CXO/ founder
Excellent MS Office knowledge
Outstanding organizational and time management skills
Excellent communication and interpersonal skills
Familiarity with office gadgets and scheduling applications (e.g., e-calendars, outlook, and print machines)
Maintain Discretion and confidentiality for all matters relating to the founder
Strong attention to detail and accuracy
Ability to work independently and proactively in a fast-paced environment

Skills needed?

Work experience as an Executive Assistant, Personal Assistant or similar role more than 5 years
Excellent proficiency in verbal and written communication.
Proactive and detail-oriented individual with multitasking skills

Job Description: Executive Assistant - Founder

Who are we?

Design Qandy is a luxury home décor brand. It’s nothing less than a revolution in the home décorindustry- where technology enables world class home interior design.

To know more about us, visit www.designqandy.com and https://instagram.com/designqandy

Most importantly, we love solving problems. If you think you’re cut out from a similar cloth, we’d encourage you to apply for this role.

What would you be required to do?

Supervise the office boy, housekeeping staff, and security to efficiently manage the Founder's calendar, scheduling appointments, meetings, and other events.
Book travel & accommodations arrangements for the founder for all his trips and for any employees who are travelling for official purposes.
Coordinate with internal and external stakeholders to ensure timely and seamless scheduling while prioritizing urgent and important tasks.
Draft correspondence, presentations, and reports to be sent on behalf of and signed by the Founder.
Handle the Founder's payments, bank transactions, credit card payments and updations and related procedures and ensure all financial processes are accurately executed with the necessary approvals. Handle login credentials securely and discreetly.
Manage all relevant documents related to banks, government agencies, and internal and external partners. Ensure accuracy, organization, and timely retrieval of documents as required.
Monitor and renew all necessary memberships, such as club and hotel memberships, ensuring they are updated as needed.
Assess and onboard new vendors based on their efficiency and quality standards for all official tasks along with Admin
Develop a fair understanding of the Founder's day to day requirements, as well as their family business, and proactively plan and execute tasks to meet those needs.
Remind the Founder of upcoming urgent and important meetings and tasks, on a daily basis. Continuously coordinate with stakeholders to ensure the timely completion of tasks.
Perform tasks that will free up the Founder’s time like ordering books, returning any materials, sending festive gifts and greetings to our stakeholders for Diwali,
Other duties, consistent with skills and experience, as directed by the Founder.

What skills we are looking for?

Masters/bachelor in finance, commerce or related field preferred, or any other specialization
Proven record of more than 5 years’ work experience being EA to a CXO/ founder
Excellent MS Office knowledge
Outstanding organizational and time management skills
Excellent communication and interpersonal skills
Familiarity with office gadgets and scheduling applications (e.g., e-calendars, outlook, and print machines)
Maintain Discretion and confidentiality for all matters relating to the founder
Strong attention to detail and accuracy
Ability to work independently and proactively in a fast-paced environment

Skills needed?

Work experience as an Executive Assistant, Personal Assistant or similar role more than 5 years
Excellent proficiency in verbal and written communication.
Proactive and detail-oriented individual with multitasking skills

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About Design Qandy

Founded :

2021

Type :

Products & Services

Size :

0-20

Stage :

Bootstrapped

About

We understand the importance of finding your own style and matching your personality with unique surroundings.Our team of internationally trained design professionals, aims to consciously craft each project – from conceptualisation to the finishing details.

Aftar Mulla

Connect

Company social profiles

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