11+ Personal Administration Jobs in Mumbai | Personal Administration Job openings in Mumbai

Job Title: Personal Assistant to CXO

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support our CXO in day-to-day operations. The ideal candidate will manage schedules, communications, and follow-ups efficiently, ensuring seamless coordination across internal teams and external stakeholders. This role demands professionalism, discretion, and the ability to thrive in a fast-paced environment while managing multiple priorities.

Key Responsibilities

• Manage the CXO’s calendar, appointments, meetings, travel arrangements, and daily schedule with efficiency and accuracy.
• Track, document, and follow up on tasks assigned to the CXO to ensure timely execution and closure.
• Prepare meeting agendas, record detailed minutes, and coordinate action items with relevant internal teams.
• Draft, proofread, and organize professional communications, including emails, presentations, and reports.
• Act as a liaison between the CXO and internal departments as well as external stakeholders.
• Maintain confidentiality of sensitive information and ensure systematic documentation and record-keeping.
• Anticipate the CXO’s requirements, provide timely reminders, and prepare necessary materials in advance of meetings.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 1 year of experience as a Personal Assistant or Executive Assistant, preferably in healthcare, technology, or start-up environments.
• Strong organizational, communication, and multitasking skills.
• High level of professionalism, discretion, and a proactive problem-solving mindset.
• Ability to adapt quickly to changing priorities in a dynamic, fast-paced work environment.

Benefits

• Flexible work schedule
• Health insurance
• Leave encashment
• Provident Fund (PF)

Job Description:

We are looking for a reliable and hands-on Campus Admin Officer to manage and maintain the Electrical, IT, and Communication systems The ideal candidate will be responsible for ensuring smooth day-to-day operations by promptly identifying and resolving technical issues with minimal downtime.

Key Responsibilities:

Electrical Maintenance:

Diagnose and resolve electrical faults in office infrastructure.

Maintain office lights, fans, switches, and other electrical appliances.

Troubleshoot and monitor generators, UPS systems, and power supply cabling.

IT & Network Management:

Maintain and troubleshoot desktops, laptops, and printers.

Manage office LAN network, structured cabling, and WiFi connectivity.

Configure and support basic networking devices such as routers, modems, and switches.

Maintain inventory of IT equipment and spare parts.

Coordinate with external vendors for repairs, servicing, and AMCs.

Intercom & Communication Systems:

Maintain and troubleshoot internal intercom systems.

Coordinate with service providers for timely maintenance and issue resolution.

Required Skills & Qualifications:

1.5 – 2 years of hands-on experience in electrical and IT system maintenance.

Basic knowledge of networking and hardware troubleshooting.

Ability to communicate in English, Hindi, or Marathi.

Strong problem-solving skills and a proactive approach.

Ability to work independently and manage daily operational requirements efficiently.

The role requires a dependable individual who can take complete ownership of campus maintenance functions and ensure uninterrupted office operations.

Key Responsibilities:

• Counsel prospective students/parents about courses and programs 

• Handle inbound and outbound leads effectively 

• Convert inquiries into enrollments through strong sales techniques 

• Build and maintain relationships with students and clients 

• Achieve monthly and quarterly sales targets 

• Provide accurate information about courses, fees, and career outcomes 

• Maintain records of interactions and follow-ups 

Candidate Requirements:

• Minimum 1 year of experience in the Ed-Tech industry 

• Strong communication and interpersonal skills 

• Proven sales ability and target-driven mindset 

• Ability to handle objections and close deals effectively 

• Comfortable working in a fast-paced environment 

Job Title: MERN - Full Stack Developer

Job Description:

We are seeking a highly skilled MERN Full Stack Developer to join our team. The ideal

candidate will have experience developing and maintaining web applications using the

MERN stack (MongoDB, Express.js, React.js, and Node.js).

Responsibilities:

 Design and develop web applications using the MERN stack

 Build and maintain efficient, reusable, and reliable code

 Collaborate with other team members to identify and solve complex problems

 Ensure the performance, quality, and responsiveness of applications

 Troubleshoot and debug applications as needed

 Stay up-to-date with new technologies and programming languages

Requirements:

 Minimum 3 years of experience in full stack development in the MERN stack

 Strong experience with the MERN stack (MongoDB, Express.js, React.js, and Node.js)

 Proficient in JavaScript and TypeScript

 Experience with web development frameworks and libraries such as React, Angular, or

Vue.js

 Experience with Git and version control

 Strong understanding of web development principles and best practices

 Good understanding of RESTful APIs

 Strong problem-solving and debugging skills

 Good communication skills and ability to work in a team environment

 Experience with cloud-based platforms such as AWS or Azure or GCP

 Event-driven and Microservices architectures; Understanding the nature of

asynchronous programming

 Experience with implementing run-time architecture services (caching, logging, etc.)

 Experience with Test Driven Development

 Experience using Containers - Docker, Kubernetes

 Experience with Agile development methodologies

Location: Mumbai

Work arrangement: Flexible. Includes hybrid. Mon-Fri. Visit https://www.solarsquare.in/ to

learn more

Job Title: Java Engineering Manager/Lead

Experience range:- 10 + Years

Location:- Pune / Mumbai

Knowledge and Skills:

• Strong proficiency in Core Java, Spring Boot.
• Experience with RESTful APIs, microservices, and multithreading.
• Solid understanding of RDBMS (MySQL/PostgreSQL).
• Exposure to cloud platforms (AWS, GCP, or Azure) and containerization (Docker, Kubernetes).
• Familiarity with CI/CD tools like Jenkins, GitLab, or GitHub Actions.
• Background in Fintech, particularly Digital Lending, Supply Chain Finance, or Banking products.
• Experience working in agile/scrum environments.
• At least 3 years of experience leading/managing a team of Java developers.

Key Responsibilities:

• Lead and mentor a team of Java developers, ensuring technical excellence and timely delivery.
• Actively participate in coding, code reviews, architecture decisions, and system design.
• Collaborate with cross-functional teams including Product Managers, QA, and DevOps.
• Maintain a strong hands-on presence in backend Java development and microservices architecture.
• Own the end-to-end lifecycle of features from requirement to deployment and post-release support

Department: Sales & Marketing    

Designation : Business Development Executive

Cadre : Team Member

Position Reports to : Team Leader

Job Type : Full time

Location : Mumbai, BKC.

Shift Timings and Working Days:

US Shift : 7pm to 3.30 am

Working Days : Monday to Friday – Prefer male candidate  

Additional Perk offer for Night Shift Travelling Allowance will be provided

General Shift : 9 am to 5:30pm

Working Days : Monday to Saturday – Prefer Female candidate

Additional Perk offer for Day Shift:  Afternoon Meal will be offered by the Organization .

Mumbai Based Candidates only

Job Description :

ABOUT FINESTAR :

Finestar is a focused organization, sight holder of De Beers group of companies. We sources rough diamonds directly from primary sources, manufacture it entirely in our own fully-integrated factories and distributes the polished diamonds across the world through our global marketing & distribution network. The group has been expanding its operations over the last 25 years and today have a presence in 8 countries. 

Job Description :

As a Business Development Executive, you will play a crucial role in our organization by conducting a substantial volume of outbound calls daily to leads and oversee end-to-end conversions. Through your effective communication and persuasive skills, you will engage with potential clients, providing insightful information to convince and convert inquiries into successful online registration.

· Making outbound calls to potential clients

· Take care of existing & New Clients

· Closing sales leads and assisting the client in entire process

· Meeting or exceeding monthly goals assigned by the Team Leader

· Working with the team and keep developing new market opportunities

· Perform any other jobs assign by management

Desired Candidate Profile :

· Excellent English communication and presentation skills, both verbal and written

· Competitive and enthusiastic personality with negotiation skills

· Excellent interpersonal and customer-facing skills

· Expertise in Microsoft Office

Other Requirements/Details :

·        Tech-savvy, proactive, and eager to learn attitude

·        The logical, solution-oriented mindset with good analytical ability

·        Bachelor’s degree in any stream

·        Fresher are welcome or 1-3 years of experience in Luxury domain is plus

·        CTC Offer : between 2.5 LPA to 3.5 LPA

·        Immediate joiner

• Working with business teams across the company to define requirements and high-level process/system solutions, leading cross-functional teams (10-25) and managing the timelines for field sourcing teams to support sourcing and on-boarding of supply
• Working on strategies to acquire supply for existing business and new product lines and executing through field teams
• Driving margins improvements by improving supply acquisition cost
• Improving driver engagement and adoption to technology
• Regularly communicating with senior management and clients on status, risks and change control
• Defining KPIs/KRAs on which would form the base for different processes

Desired Candidate Profile

• Graduates from Tier 1/2/3 engineering colleges and/or Tier 2/3 management colleges
• 2-10 years of frontline operational experience in B2B domain at a city/hub level
• Ability to adapt quickly to a new environment    

         Accounts Executive- German 

     Are you looking to work at a fast-growing company? Willing to roll up your sleeves, jump in, and create results     working alongside a seasoned, dedicated group of entrepreneurs?

Roambee Corporation (www.Roambee.com) is a Santa Clara based IoT tech startup revolutionizing the way goods, shipments, and assets get monitored in real-time around the world. With 200+ customers in over 15 countries, and offices in USA, India, Germany, Mexico, Brazil, South Africa, and the UAE, we work with our customers to ensure they have a new degree of control of their supply chain and assets than ever thought possible.

Roambee has entered into a strategic partnership with Deutsche Telekom. Roambee has the heart, soul, and work-ethic of a start-up, along with significant business momentum and measurable success. You will get the opportunity to work side-by-side as well as virtually, with talented, smart people around the world who have already cut their chops at the big companies and other successful start-ups. Now, we've chosen to take the professional risks – and earn the rewards – that comes with building a global business from the ground up.

Your Area of Responsibility:

• Support regarding the preparation of monthly and annual financial statements according to German GAAP and IFRS.
• Posting of business transactions in the general ledger and sub ledger (debtors; creditors; property, plant and equipment).
• Preparation of VAT returns, tax balance sheets.
• Preparation of financial reports for internal and external stakeholders.

What We’re Looking For:

• You have Expert Knowledge of German GAAP (HGB) and German Tax Law.
• You are very proficient in MS Office and have experience with SAP.
• You have 2-3 years of work experience as an accountant in preparing of financial statements according to     German GAAP and IFRS.
• Ideally, you have successfully completed business-related studies with a specialization in financial accounting, tax, controlling or something similar.
• You have an outstanding ability to convert theoretical knowledge into practical skills and reasoning.
• You are outcome-orientated and you show initiative and responsibility.
• You are good at structuring, prioritizing your work and you show responsibility towards your tasks.
• Team work, analytical thinking and excellent communication skills should all be among your strengths as well as intercultural competency and a high work-load tolerance.
• You enjoy working in a dynamic start-up environment.
• You have a good understanding and knowledge of English.

The position begins as soon as we find the right candidate. Compensation is negotiable and depends on experience and skill level. Our compensation consists of salary, performance bonus, and stock options. 

Please note:

• This job is located in Mumbai, India. Candidate must be authorized to legally work in the
• Recruitment agencies: We do not accept unsolicited agency resumes. Please do not forward resumes to this email, our company website email, or any other company location. We are not responsible for any fees related to unsolicited resume