3+ Personal Administration Jobs in India

Personal Assistant-Manesar, Haryana

Responsibilities:

1. Coordinate and manage the managing director’s schedule, including meetings, appointments,

and travel arrangements.

2. EXCELLENT FOLLOW UP SKILLS.

3. Manage and prioritize incoming communications, including emails, phone calls, and mail.

4. Organize and coordinate meetings and work, conferences, and events, both internally and

externally.

5. Prepare meeting agendas, materials, and follow-up on action items.

6. Track and manage expenses, ensuring accurate and timely submission of expense reports.

7. Collaborate with other administrative staff to ensure seamless office operations.

4. Ability to take notes, Strong communication skills, both written and verbal.

5. Flexibility to adapt to changing priorities and work in a fast-paced environment

We're looking for a dynamic Personal Assistant to provide comprehensive support to our client. The ideal candidate should excel in administrative tasks, chronicling projects, and coordinating communication. A key aspect of this role involves a genuine interest in farmers, livelihood lending, job creation, and design.

You will be providing support to an individual rather than being part of an organizational structure. Please apply only if this aligns with your interests.

Responsibilities

• Provide comprehensive support to the designer and handle correspondence.
• Act as a primary point of contact for the designer, ensuring effective communication and coordination.
• Displays an active interest in farmers, livelihood lending, job creation, and design. Stay informed about industry trends, engage in relevant discussions.
• Oversee day-to-day administrative tasks, including document preparation, filing, and data management.
• Oversee procurement and supplies on behalf of the designer, ensuring efficient distribution when necessary. Coordinate with suppliers, negotiate terms, and manage the flow of goods.
• Manage the documentation process, including obtaining signatures on contracts, agreements, and other essential documents.
• Ensure that all documents are properly filed and accessible when needed.
• Coordinate with banks, telecom providers, car services, and farmers' groups for effective teamwork and collaboration.
• Maintain and organize confidential files, documents, and records related to the designer's responsibilities in a professional manner.
• Stay informed about relevant regulations and compliance requirements.
• Assist in preparing and submitting regulatory filings, ensuring adherence to legal and industry standards.
• Prioritize tasks and deadlines to optimize the designer's time and productivity.
• Proactively address issues and anticipate needs to streamline workflow.
• Conduct research and provide summaries or recommendations for various projects and initiatives.
• Demonstrate excellence in synthesizing information and proficiently documenting relevant details.

Qualifications

• Enthusiastic learner with a passion for adapting to new challenges
• Exceptional organisational and multitasking abilities.
• Demonstrates independent decision-making and self-management.
• Outstanding written and verbal communication skills.
• Strong attention to detail
• Excellent interpersonal skills
• Proficient in GSuite and other relevant software.