5+ Personal Administration Jobs in India

 Role : Executive Assistant

Location : Pune - Hadapsar

Experience : 0 to 4 years ( Fresher with good communication can apply)

Job Role & Responsibilities :

•      Planning, scheduling & coordinating appointments & meetings, providing reminders, maintaining & updating diary of daily commitments & weekly calendar on a proactive basis.

•      Interacting with & rendering assistance to select HNI & VIP customers, coordinating certain critical Outdoor Catering & Party Orders, VIP reservations, etc.

•      Receiving calls, taking messages, screening & prioritizing calls & mails.

•      Taking down dictations & appropriately drafting data points & correspondences, proactively responding to queries received through calls/mails based on feedback & preferences conveyed by the Managing Director.

•      Preparing, editing & compiling agendas, minutes, correspondences & presentations.

•      Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.

•      Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of the Managing Director & other senior executives, coordinating with outstation visitors & proactively looking after their boarding & lodging arrangements, based on preferences conveyed by the Managing Director.

•      Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines.

•      Proactively observing & recording various discussions/conversations undertaken by the Managing Director from time to time & accordingly, framing action plans.

•      Managing communication pertaining to projects, new launches as well as other such expansion & diversification undertakings that directly come under the purview of the Managing Director.

•      Imparting induction & training to select employees hired for functions that are directly or indirectly associated to those of the Managing Director’s office.

•      Coordinating with outstations suppliers & vendors (China, Italy, etc.) quotations, purchase orders, purchase/ delivery payments. 

•      Responding to various inquiries - internal as well as external, acting as a point of contact between the Managing Director & other employees, tracking the work plan allocated to certain employees by the Managing Director & monitoring timelines with regard to the same.

•      Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.

•      Negotiating with various suppliers, vendors & contractors, receiving competitive quotations, making comparisons, making purchases of materials & supplies based on feedback received from the Managing Director.

•      Spearheading all coordination pertaining to maintenance, upkeep & repair of corporate as well as outlet & store infrastructure (on a case to case basis), as per directions & preferences issued by the Managing Director from time to time.

•      Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines.

•      Proactively observing & recording various discussions/conversations undertaken by the Managing Director from time to time & accordingly, framing action plans.

•      EA has to work for 09 hours in a day according to the assigned shift.

•      C/off will be availed in case EA has worked on his/her week off for the said week. It should avail within thirty days and it should not be clubbed with weekly off.

•      EA will get only one weekly off once in a week, it may be any one day in a week (Monday to Sunday).

•      Management has reserved all the rights to take decision time to time if required.

Job Title: Personal Assistant to CXO

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support our CXO in day-to-day operations. The ideal candidate will manage schedules, communications, and follow-ups efficiently, ensuring seamless coordination across internal teams and external stakeholders. This role demands professionalism, discretion, and the ability to thrive in a fast-paced environment while managing multiple priorities.

Key Responsibilities

• Manage the CXO’s calendar, appointments, meetings, travel arrangements, and daily schedule with efficiency and accuracy.
• Track, document, and follow up on tasks assigned to the CXO to ensure timely execution and closure.
• Prepare meeting agendas, record detailed minutes, and coordinate action items with relevant internal teams.
• Draft, proofread, and organize professional communications, including emails, presentations, and reports.
• Act as a liaison between the CXO and internal departments as well as external stakeholders.
• Maintain confidentiality of sensitive information and ensure systematic documentation and record-keeping.
• Anticipate the CXO’s requirements, provide timely reminders, and prepare necessary materials in advance of meetings.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 1 year of experience as a Personal Assistant or Executive Assistant, preferably in healthcare, technology, or start-up environments.
• Strong organizational, communication, and multitasking skills.
• High level of professionalism, discretion, and a proactive problem-solving mindset.
• Ability to adapt quickly to changing priorities in a dynamic, fast-paced work environment.

Benefits

• Flexible work schedule
• Health insurance
• Leave encashment
• Provident Fund (PF)

Position: EXECUTIVE ASSISTANT TO DIRECTOR- Female

Location: Meerut

Experience: 7-12 year on any leadership role preferred with a manufacturing company.

salary: Negotiable

Industry: Manufacturing

Qualification: Any Graduate or Post graduate

Executive Support:

·         Manage and optimize the Directors complex calendar, including scheduling meetings, travel arrangements, and key events.

·         Prepare briefing materials, agendas, and presentations for meetings.

·         Handle confidential information with utmost discretion.

·         Coordinate and prioritize incoming communications (emails, calls, documents) for the Director.

Project & Office Management:

·         Oversee key projects and initiatives on behalf of the Director.

·         Manage workflows and deadlines to ensure timely completion of tasks.

·         Lead and mentor junior administrative staff and executive assistants.

Stakeholder Engagement:

·         Serve as a liaison between the Director and internal/external stakeholders.

·         Draft and review correspondence, reports, and presentations.

·         Coordinate with other departments to facilitate smooth operations.

Event & Travel Coordination:

·         Arrange complex travel itineraries, including visas, accommodations, and logistics.

Strategic Support:

·         Assist in preparing strategic documents, reports.

·         Conduct research and compile data to support decision-making.

·         Anticipate the Directors needs and proactively manage tasks and issues.

·         Play as a role of CRM to maintain the good relationship with the existing clients.

Skills:

·         Exceptional organizational and time-management skills.

·         Strong written and verbal communication abilities.

·         Good listening skills.

·         High level of discretion and confidentiality.

·         Proficiency in MS Office Suite, Google Workspace, and proficiency in any software .

·         Strong problem-solving skills and adaptability in a fast-paced environment.

·         Strategic thinking and problem-solving

·         Proactive and resourceful

·         High emotional intelligence and interpersonal skills

·         Leadership and team management.

mail updated resume with current salary-

Email: jobs[at]glansolutions[dot]com

stish: 88 O2 74 97 43

Personal Assistant-Manesar, Haryana

Responsibilities:

1. Coordinate and manage the managing director’s schedule, including meetings, appointments,

and travel arrangements.

2. EXCELLENT FOLLOW UP SKILLS.

3. Manage and prioritize incoming communications, including emails, phone calls, and mail.

4. Organize and coordinate meetings and work, conferences, and events, both internally and

externally.

5. Prepare meeting agendas, materials, and follow-up on action items.

6. Track and manage expenses, ensuring accurate and timely submission of expense reports.

7. Collaborate with other administrative staff to ensure seamless office operations.

4. Ability to take notes, Strong communication skills, both written and verbal.

5. Flexibility to adapt to changing priorities and work in a fast-paced environment