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Job Description – Executive Assistant to CEO 

Role Overview

Looking for an organized and proactive Executive Assistant to support the CEO with daily operations, communication, scheduling, and coordination.

Key Responsibilities

Manage CEO’s calendar, appointments, reminders, and schedule prioritization

Draft, review, and manage emails and communication

Coordinate meetings, prepare agendas, and take minutes

Manage travel bookings, itineraries, and logistics

Maintain records, documents, and provide admin support

Handle occasional personal tasks for the CEO

Qualifications & Skills

Bachelor’s Degree; 4–5 years as EA/PA preferred

Strong communication, organization & multitasking skills

Proficiency in MS Office & Google Workspace

Professional, detail-oriented, and discreet

Working Days & Timings

6 Days Working, 2nd and 4th sat off

10:00 AM – 7:00 PM

Responsibilities and Duties

 Handling Import Documentation.  Update Client for Shipment Status.  Daily DSR Report to Party & Head Office.  Trace the shipment status through websites and by personal contact to shipping lines.  Resolving customer queries with help of documentation team.  Handling Good Communicate with consignee, S/ Line, CFS, Transporter by mail.  Checking shipment arrival and IGM details in ICEGATE of customs.  Consignee Dispatch requirement as per schedule to various plant.  Collect the delivery orders from shipping line and freight forwarders and clearing fromPORT/CFS.  Handling DPD Client shipments with BMCT, NSICT, NSIGT, JNPT & GTI Terminals.  Co-Ordination with custom clearance dept for getting status and to avail required Documents.  Good Communicate to clear shipment with in free days without Detention & Demurrage.  Co-ordinating with Delivery Agent/ Transporter for Delivery of Shipment & Planning forDelivery.  Sending import Agency Bill with Shipping, CFS, Container Survey, Transporter Bill & etc.  Arranging for payment of Imports Bills