Operation Executive
Key Responsibilities
Event Planning and Coordination
· Collaborate with BD and CS team to understand their event goals, themes, and requirements.
· Develop detailed plans, timelines, checklists and production schedules.
· Coordinate with vendors, suppliers, and contractors to secure necessary services and materials.
· Conduct site visits and assessments to ensure venue suitability and ensure alignment with client expectations.
Logistics Management
· Oversee the setup, execution, and teardown of events and activities, ensuring all elements are in place and functioning correctly as per SOP.
· Manage logistics, including transportation, accommodation, and catering arrangements etc.
· Ensure compliance with health, safety, and regulatory standards during all activities.
Technical Coordination
· Work closely with technical teams to ensure proper setup and operation of audio-visual equipment, lighting, staging, and other technical aspects.
· Troubleshoot technical issues during events/activities and implement quick solutions to minimize disruptions.
Budget Management
· Track and manage event/activity and procurement budgets, ensuring all expenses are tracked and kept within allocated limits.
· Negotiate with vendors and suppliers to secure competitive rates and optimize costs.
Team Collaboration
· Lead and coordinate event/activity staff, including volunteers, to ensure smooth execution of event tasks.
· Foster a positive and collaborative team environment.
Client and Stakeholder Relations
- Serve as the on-ground point of contact for clients, providing regular updates and addressing concerns.
- Maintain strong relationships to ensure client satisfaction and seamless delivery of requirements.
- Professionally handle client feedback and implement improvements as needed.
Post-Event Evaluation
· Conduct post-event evaluations to assess event success and identify areas for improvement.
· Prepare detailed event reports for clients and internal stakeholders.
Shubham Vishwakarma
Full Stack Developer - Averlon
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