Job Title: Legal Assistant
Experience Level: 1–3 years
Location: Vadodara, Gujarat, India
Shift Time: US Shift (EST/ PST)
Overview
We are hiring a Legal Assistant to support our U.S.-based legal team. This is a client-facing role requiring professional English proficiency. While North American experience is preferred, it is not mandatory. The ideal candidate will have strong legal drafting and research skills, excellent communication abilities, and proficiency in legal and administrative software.
Key Responsibilities
Legal Research and Analysis
· Conduct legal research using Westlaw, public databases, and AI tools, etc.
· Interpret statutes, case law, and regulations.
· Draft memos of law summarizing findings to support litigation strategy.
Document Preparation and Management
· Draft and proofread legal documents including: Demand letters, Cease and desist letters, Complaints, Notices of motion, Affidavits and affirmations, Subpoenas, Deposition preparation materials, Letters and emails to courts and agencies.
· File documents with courts and administrative bodies.
· Maintain organized case files and calendars using software like Practice Panther or Clio (as per client requirements).
· Format documents in PDF, DOCX, Word, CSV, XLSX.
· Create document templates within case management systems.
Client Communication and Case Management
· Conduct client intake and gather relevant documentation.
· Maintain professional communication with clients, courts, agencies, and legal teams.
· Track case progress and update records in case management software.
Trial Preparation
· Prepare trial exhibits and visual aids.
· Coordinate with witnesses and manage courtroom logistics.
· Ensure timely submission of all trial-related documents.
Investigation and Fact Gathering
· Perform background checks and public record searches.
· Locate and interview witnesses or relevant parties.
· Compile findings into reports for attorney review.
Administrative Support
· Assist attorneys with workflow and task management.
· Schedule meetings, manage correspondence, and support internal reporting.
· Perform clerical tasks including filing, and document organization.
Ethical Considerations
· Maintain confidentiality of sensitive information.
· Adhere to ethical standards, legal assistants may not provide legal advice or represent clients in court.
Required Skills
· Professional English proficiency (spoken and written)
· Excellent communication skills
· Proficiency in Microsoft Office Suite (Word, Excel)
· Proficiency in Outlook and Microsoft Teams
· Experience with case management software (e.g., Practice Panther, Clio)
Must-Haves
Must have 1–3 years of experience as a Legal Assistant or in a similar legal support role.
Strong legal research and drafting skills with knowledge of U.S. legal terminology and documentation.
Excellent written and spoken English with professional client-facing communication skills.
Proficient in Microsoft Office Suite, Outlook, and Teams.
Experience using legal case management tools like Practice Panther or Clio.
Detail-oriented, organized, and able to handle multiple tasks in a fast-paced environment.
Candidates must be based in Vadodara or nearby and able to travel to the office as needed. While the role is primarily remote, occasional office visits (usually once or twice a month) during U.S. shifts (EST/PST) will be required.
Nice to Haves
Legal Research and Analysis
Document Preparation and Management
Client Communication and Case Management
Trial Preparation
Investigation and Fact Gathering
Administrative Support
Ethical Considerations
Shubham Vishwakarma
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