Full-time VA for a Non-profit

**Hiring: Executive Assistant – Founder’s Office**

**Location:** Gurugram | Work from Office

**Experience:** 2–3 Years

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

**Gender:** Female Candidates Only

**Joining:** Immediate / Early Joiners Preferred

### About the Role

We are looking for an **Executive Assistant – Founder’s Office** to support the **Founder, CEO, and Director**.

This is not a conventional Executive Assistant role. It is a high-trust, high-ownership position where you will work closely with senior leadership, manage critical priorities, coordinate across teams, and ensure seamless execution of important business initiatives.

### Key Responsibilities

* Manage and prioritize the Founder’s calendar, meetings, appointments, and schedules.

* Drive end-to-end follow-ups with internal teams and external stakeholders.

* Prepare and maintain MIS reports, trackers, dashboards, and business reports.

* Coordinate cross-functional activities and monitor timelines.

* Draft professional emails, presentations, meeting notes, and business correspondence.

* Handle confidential information with complete discretion and professionalism.

* Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

* Anticipate requirements, proactively resolve bottlenecks, and ensure smooth workflow.

### Candidate Requirements

* Female candidates only.

* 2–3 years of experience as an **Executive Assistant or in a senior management support role**.

* Excellent verbal and written English communication skills.

* Confident and professional while interacting with CXOs, clients, and senior leadership.

* Strong interpersonal, coordination, and stakeholder management skills.

* Advanced proficiency in **Microsoft Excel, Google Sheets, PowerPoint, and MS Office**.

* Tech-savvy with hands-on exposure to AI productivity tools such as **ChatGPT, Microsoft Copilot, Gemini, Notion AI**, or similar platforms.

* Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

* Highly organized, detail-oriented, proactive, execution-focused, and comfortable multitasking in a fast-paced environment.

### Mandatory Requirement

**Only female candidates currently residing in Gurugram will be considered. Candidates based in Delhi or any other location are not eligible.**

### Employment Details

**Work Location:** Gurugram – Work from Office

**Payroll:** SPA Capital Services Limited

**Deployment:** Founder’s Office

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

Executive Assistant – Founder's Office (Female Candidates Only)

About the Role

We are looking for an Executive Assistant – Founder's Office (Female Candidates Only) to support the Founder, CEO, and Director.

This is not a conventional Executive Assistant role. It is a high-trust, high-ownership position where you will work at the center of strategic decisions, priorities, and execution.

You will work closely with the Founder, CEO, and Director, ensuring seamless coordination, effective communication, and flawless execution of critical business initiatives.

If you thrive in a fast-paced environment, take initiative before being asked, and enjoy bringing structure to complex situations, we'd love to hear from you.

Key Responsibilities

·      Manage and prioritize the Founder's calendar, meetings, appointments, and schedules.

·      Drive end-to-end follow-ups across internal teams and external stakeholders, ensuring timely execution.

·      Prepare and maintain MIS reports, trackers, dashboards, and business reports.

·      Coordinate cross-functional activities and monitor timelines to ensure deliverables are met.

·      Draft professional emails, presentations, meeting notes, and business correspondence.

·      Handle confidential information with complete discretion and professionalism.

·      Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

·      Anticipate requirements, resolve bottlenecks proactively, and ensure smooth workflow.

Candidate Profile

·      Female candidates only.

·      2–3 years of experience as an Executive Assistant or in a senior management support role.

·      Excellent verbal and written English communication skills (mandatory).

·      Confident, professional, and capable of interacting with CXOs, clients, and senior leadership.

·      Comfortable working closely with the Founder, CEO, and Director while managing sensitive and confidential information.

·      Strong interpersonal, coordination, and stakeholder management skills.

·      Advanced proficiency in Microsoft Excel, Google Sheets, PowerPoint, and MS Office.

·      Tech-savvy with hands-on exposure to v productivity tools such as ChatGPT, Microsoft Copilot, Gemini, Notion AI, or similar platforms.

·      Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

·      Highly organized, detail-oriented, proactive, execution-focused, and able to multitask in a fast-paced environment.

Mandatory Requirements

·      Only female candidates currently residing in Gurugram will be considered. Candidates based in Delhi or any other location are not eligible. This is non-negotiable.

·      Immediate joiners or candidates who can join at the earliest will be given strong preference.

• Manage the Founder’s calendar, meetings, appointments, and follow-ups.
• Coordinate with internal teams, clients, and external stakeholders.
• Handle emails, calls, correspondence, and important communications.
• Prepare reports, presentations, meeting notes, and business documents.
• Track assigned tasks and ensure timely follow-up and completion.
• Conduct basic research and provide required information to the Founder.
• Assist with meetings, travel arrangements, and official activities.
• Maintain strict confidentiality of business and management information.
• Support the Founder with day-to-day coordination and other professional requirements as assigned.

Manage the executive’s calendar, appointments, meetings, and schedules.

Coordinate internal and external meetings and maintain meeting calendars.

Prepare presentations, reports, documents, and MIS as required.

Handle emails, correspondence, and follow-ups on behalf of management.

Coordinate with internal departments, clients, vendors, and external stakeholders.

Maintain confidential documents and business information.

Arrange travel, accommodation, and other logistics when required.

Prepare meeting agendas, minutes, and track action items.

Follow up with teams to ensure timely completion of assigned tasks.

Maintain records, files, and important documents.

Support management in day-to-day administrative and operational activities.

Handle multiple priorities and ensure deadlines are met.

All-rounder Personal Assistant — home-daily, Hyderabad (Tellapur/Westend)

• Business: inbox triage and replies, calendar management, meeting follow-ups, vendor coordination, online research, drafting messages and documents using AI tools, expense tracking and filing.
• All-rounder: guest handling, event and festival prep, returns and repairs, pet/vet coordination, and any day-to-day task that comes up at home.
• Home & errands: groceries and household shopping, bill payments, coordinating maintenance vendors (electrician, plumber, cleaning), accepting/managing deliveries, driver and car coordination, travel and hotel bookings, bank and document runs.
• Kids & school: school communication and follow-ups (fees, transport, notices), scheduling tuitions/activities, homework supervision support, doctor and dentist appointments, playdates and birthday planning. Day-to-day coordination only — full-time childcare stays with the nanny.

Requirements: English plus Telugu/Hindi, smartphone, comfortable with AI tools

Part-time remote personal assistant for a founder, about 15 to 20 hours a month at EUR 10 to 15 an hour: travel and bookings, shopping, paperwork and light finance admin. Full details and how to apply (a 3-minute Loom is required): tinyurl[dot]com/ben-personal-assistant

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. The main responsibility will include providing support to the Founders. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Experience Required: 1+ years of experience Location: Bengaluru

Responsibilities

• Manage professional and personal scheduling for the Founder, including agendas, mail, email, client management, task management .
• Coordinate complex scheduling and calendar management, as well as content and flow of
• information to the founder.
• Reminding the Director of important tasks and deadlines and ensuring tasks are completed on time.
• Maintain the highest level of confidentiality and adherence to policies and procedures.
• Manage diaries by scheduling, prioritizing, and managing appointments, travel arrangements, and papers for meetings.
• Maintain effective communication and working relationships with key partners and stakeholders at an operational level; the organisation’s senior management team and key internal and external stakeholders.
• Provide support to other members of the Directorates as necessary.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications, both internal and external.

JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

·        Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.

·        Handle sensitive and complex issues in a professional and objective manner.

·        Communicate with the diverse teams within the Institute and ensure flawless flow of information from Director’s office to all functions.

·        Help in creating and setting systems in place, Manage and set up meeting calendars.

·        Help in building a desirable culture of the Institute under guidance from management.

·        Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

·        Maintain records of Director’s contacts.

·        Screen calls, enquiries and requests, and deal with them when appropriate.

·        Produce documents, briefing papers, reports, and presentations for the Director.

·        Act as the point of contact among Key managers, clients, and other external partners.

·        Format information for internal and external communication for emails, presentations, and reports.

·        Maintaining a high level of confidentiality and professionalism in all aspects of the role.

·        On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.

·        Take minutes during meeting.

Job Requirement

·      Work experience as an Executive Assistant or similar role.

·      Excellent MS Office knowledge.

·      Outstanding organizational and time management skills.

·      Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).

·      Excellent verbal and written communications skills and confidentiality.

Job Description: Technical Program Associate – AI & IT

Role Title: Technical Program Associate – AI & IT

Location: Bangalore, India (Fully On-site)

Experience: 1–2 Years (Early-career professionals or high-potential recent graduates)

Employment Type: Full-time

About the Role

We are a mission-driven organization building and deploying advanced Artificial Intelligence applications and modern IT infrastructure to drive social impact. Our technology work ranges from developing state-of-the-art AI prototypes and internal tools to managing organizational cloud infrastructure, data security, and stakeholder platforms.

We are looking for a sharp, organized, and proactive Technical Program Associate to join our team on-site in Bangalore. In this role, you will be the connective tissue across engineering, design, infrastructure, hiring, and operations. You will track multi-track tech initiatives, coordinate between developers and stakeholders, document decisions from critical discussions, and ensure projects move smoothly from concept to execution.

Key Responsibilities

1. Tech Project Coordination & Sprint Tracking

Project & Milestone Tracking: Coordinate day-to-day deliverables across small development teams working on AI models, prototypes, and internal applications.

Meeting Facilitation & Action Tracking: Join technical standups, architecture syncs, and stakeholder meetings; take structured notes, capture key decisions, and follow up on action items.

Prototyping & Product Feedback: Participate in design reviews, test early-stage AI builds and prototypes, and help log feedback for engineering teams.

2. IT Infrastructure & Security Coordination

Asset & Access Tracking: Help track cloud infrastructure, SaaS subscriptions, hardware inventory, and system access permissions.

Security & Compliance Support: Assist in maintaining security checklists, organizing audit documentation, and tracking standard IT operating procedures.

3. Operations, Contracts & Hiring Support

Vendor & Contract Tracking: Coordinate with external technology vendors, SaaS platforms, and consultants; track service agreements, renewals, and invoice workflows.

Hiring Pipeline Support: Assist in screening candidate applications, coordinating technical assessments, and scheduling interviews for engineering and IT roles.

Stakeholder & Fundraising Materials: Help assemble project updates, technical summaries, architecture briefs, and presentation decks for donors and partners.

What We Are Looking For

Experience: 1–2 years of experience in project coordination, tech operations, or business analysis in a fast-paced environment (startups, tech-driven non-profits, or engineering teams).

Technical Curiosity: A strong interest in AI and modern technologies. You do not need a specific engineering degree or coding background, but you must be comfortable and quick at understanding technical concepts.

Strong Organizational Skills: Exceptional ability to track multiple parallel initiatives, maintain clear documentation, and ensure tasks reach completion.

Clear Communication: Excellent verbal and written communication skills—able to turn fast-moving discussions into clean, actionable summaries.

Work Arrangement: Fully on-site at our office in Bangalore.

Why Join Us?

Meaningful Impact: Work on advanced AI applications and modern IT infrastructure directly applied to real-world social impact.

Broad Scope & Rapid Learning: Gain hands-on exposure across the full technology lifecycle—from architecture and prototypes to contracts, hiring, and stakeholder engagement.

Collaborative Environment: Work closely with technical leads and cross-functional teams in a fast-moving, high-ownership setting.

People, plans, follow-ups, and the occasional plot twist.

Sounds like your kind of thing?

Integra Magna is hiring an HR Executive.

We’re looking for someone who can find great people, keep the team running smoothly, and make the everyday employee experience a little better.

If you enjoy people management, figuring things out, and having the freedom to take ownership of your work, this could be your kind of role.

Note: This is a fully remote, full-time position.

The Kind of Work You’ll Be Doing:

• Help us find great people by sourcing candidates, screening resumes, scheduling interviews, and following up.
• Stay connected with candidates and team leads to keep the hiring process smooth.
• Take care of onboarding, employee documentation, HR records, and everyday team coordination.
• Help track attendance, coordinate payroll inputs, and manage routine HR tasks.
• Bring people together through engagement activities, team communication, and intern/employee coordination.
• Support feedback sessions, performance reviews, and the implementation of HR policies.
• Add a creative touch to our employer brand through LinkedIn, blogs, and social media content.
• Explore HR and AI tools that can make our everyday work easier and more efficient.
• Keep up with HR trends and new practices, research fresh ideas, and find ways to bring them into our processes.

What Makes You a Great Fit:

• You have 6 months to 1 year of experience in HR, preferably in recruitment or HR operations.
• You communicate well, stay organised, and know when a follow-up is needed.
• You understand the basics of hiring, onboarding, and employee management.
• You can manage different tasks without losing track of the details.
• You're comfortable with job portals and Google Workspace. Notion or similar tools are a plus.
• You're curious, take initiative, and enjoy finding better ways to get things done.

Life at Integra Magna?

We're a design and technology studio where creative ideas turn into real work, and good people make it happen.

Working remotely doesn't mean working in silos. You'll collaborate with the team, take ownership of HR processes, explore new ideas, and find better ways to make work smoother for everyone.

We value curiosity, initiative, and people who aren't afraid to try a different approach.

If you believe HR can be more than hiring and paperwork, you might fit right in.