Full-time VA for a Non-profit

All-rounder Personal Assistant — home-daily, Hyderabad (Tellapur/Westend)

• Business: inbox triage and replies, calendar management, meeting follow-ups, vendor coordination, online research, drafting messages and documents using AI tools, expense tracking and filing.
• All-rounder: guest handling, event and festival prep, returns and repairs, pet/vet coordination, and any day-to-day task that comes up at home.
• Home & errands: groceries and household shopping, bill payments, coordinating maintenance vendors (electrician, plumber, cleaning), accepting/managing deliveries, driver and car coordination, travel and hotel bookings, bank and document runs.
• Kids & school: school communication and follow-ups (fees, transport, notices), scheduling tuitions/activities, homework supervision support, doctor and dentist appointments, playdates and birthday planning. Day-to-day coordination only — full-time childcare stays with the nanny.

Requirements: English plus Telugu/Hindi, smartphone, comfortable with AI tools

Part-time remote personal assistant for a founder, about 15 to 20 hours a month at EUR 10 to 15 an hour: travel and bookings, shopping, paperwork and light finance admin. Full details and how to apply (a 3-minute Loom is required): tinyurl[dot]com/ben-personal-assistant

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. The main responsibility will include providing support to the Founders. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Experience Required: 1+ years of experience Location: Bengaluru

Responsibilities

• Manage professional and personal scheduling for the Founder, including agendas, mail, email, client management, task management .
• Coordinate complex scheduling and calendar management, as well as content and flow of
• information to the founder.
• Reminding the Director of important tasks and deadlines and ensuring tasks are completed on time.
• Maintain the highest level of confidentiality and adherence to policies and procedures.
• Manage diaries by scheduling, prioritizing, and managing appointments, travel arrangements, and papers for meetings.
• Maintain effective communication and working relationships with key partners and stakeholders at an operational level; the organisation’s senior management team and key internal and external stakeholders.
• Provide support to other members of the Directorates as necessary.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications, both internal and external.

JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

·        Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.

·        Handle sensitive and complex issues in a professional and objective manner.

·        Communicate with the diverse teams within the Institute and ensure flawless flow of information from Director’s office to all functions.

·        Help in creating and setting systems in place, Manage and set up meeting calendars.

·        Help in building a desirable culture of the Institute under guidance from management.

·        Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

·        Maintain records of Director’s contacts.

·        Screen calls, enquiries and requests, and deal with them when appropriate.

·        Produce documents, briefing papers, reports, and presentations for the Director.

·        Act as the point of contact among Key managers, clients, and other external partners.

·        Format information for internal and external communication for emails, presentations, and reports.

·        Maintaining a high level of confidentiality and professionalism in all aspects of the role.

·        On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.

·        Take minutes during meeting.

Job Requirement

·      Work experience as an Executive Assistant or similar role.

·      Excellent MS Office knowledge.

·      Outstanding organizational and time management skills.

·      Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).

·      Excellent verbal and written communications skills and confidentiality.

Job Description: Technical Program Associate – AI & IT

Role Title: Technical Program Associate – AI & IT

Location: Bangalore, India (Fully On-site)

Experience: 1–2 Years (Early-career professionals or high-potential recent graduates)

Employment Type: Full-time

About the Role

We are a mission-driven organization building and deploying advanced Artificial Intelligence applications and modern IT infrastructure to drive social impact. Our technology work ranges from developing state-of-the-art AI prototypes and internal tools to managing organizational cloud infrastructure, data security, and stakeholder platforms.

We are looking for a sharp, organized, and proactive Technical Program Associate to join our team on-site in Bangalore. In this role, you will be the connective tissue across engineering, design, infrastructure, hiring, and operations. You will track multi-track tech initiatives, coordinate between developers and stakeholders, document decisions from critical discussions, and ensure projects move smoothly from concept to execution.

Key Responsibilities

1. Tech Project Coordination & Sprint Tracking

Project & Milestone Tracking: Coordinate day-to-day deliverables across small development teams working on AI models, prototypes, and internal applications.

Meeting Facilitation & Action Tracking: Join technical standups, architecture syncs, and stakeholder meetings; take structured notes, capture key decisions, and follow up on action items.

Prototyping & Product Feedback: Participate in design reviews, test early-stage AI builds and prototypes, and help log feedback for engineering teams.

2. IT Infrastructure & Security Coordination

Asset & Access Tracking: Help track cloud infrastructure, SaaS subscriptions, hardware inventory, and system access permissions.

Security & Compliance Support: Assist in maintaining security checklists, organizing audit documentation, and tracking standard IT operating procedures.

3. Operations, Contracts & Hiring Support

Vendor & Contract Tracking: Coordinate with external technology vendors, SaaS platforms, and consultants; track service agreements, renewals, and invoice workflows.

Hiring Pipeline Support: Assist in screening candidate applications, coordinating technical assessments, and scheduling interviews for engineering and IT roles.

Stakeholder & Fundraising Materials: Help assemble project updates, technical summaries, architecture briefs, and presentation decks for donors and partners.

What We Are Looking For

Experience: 1–2 years of experience in project coordination, tech operations, or business analysis in a fast-paced environment (startups, tech-driven non-profits, or engineering teams).

Technical Curiosity: A strong interest in AI and modern technologies. You do not need a specific engineering degree or coding background, but you must be comfortable and quick at understanding technical concepts.

Strong Organizational Skills: Exceptional ability to track multiple parallel initiatives, maintain clear documentation, and ensure tasks reach completion.

Clear Communication: Excellent verbal and written communication skills—able to turn fast-moving discussions into clean, actionable summaries.

Work Arrangement: Fully on-site at our office in Bangalore.

Why Join Us?

Meaningful Impact: Work on advanced AI applications and modern IT infrastructure directly applied to real-world social impact.

Broad Scope & Rapid Learning: Gain hands-on exposure across the full technology lifecycle—from architecture and prototypes to contracts, hiring, and stakeholder engagement.

Collaborative Environment: Work closely with technical leads and cross-functional teams in a fast-moving, high-ownership setting.

Founder’s Office Intern — Product & AI

We’re looking for a sharp, detail-oriented student who enjoys building things, takes ownership, and is eager to learn how AI can improve the way we work. You’ll work closely with the founder and engineers to research, automate, test, and ship product improvements.

What you’ll do

• Automate product workflows: Identify repetitive tasks and build practical automations using AI tools and agents.
• Help shape the roadmap: Review upcoming features, research the market and competitors, and recommend what we should build next.
• Track feature delivery: Keep a clear view of features across planning, development, testing, and production. Monitor deployments and flag blockers.
• Check product quality: Test features and user journeys, spot bugs and unexpected behaviour, and work with engineers to get issues resolved.
• Follow through: Document issues clearly, track fixes, and verify that the product works as expected after deployment.

Who we’re looking for

• A professional with strong attention to detail, curiosity, and the motivation to learn AI by doing.
• Some hands-on experience building basic AI automations and using AI agents—for coursework, a personal project, or an internship.
• Someone who can break down problems, communicate clearly, and follow a task through to completion.
• Evidence of commitment and achievement in at least one area. This could be coding, sports, college leadership, competitions, or another pursuit where you’ve put in sustained effort and stood out.

AI Project Manager

About Techjays

At Techjays, we are driving the future of artificial intelligence with a bold mission to empower businesses worldwide by helping them build AI solutions that transform industries. As an established leader in the AI space, we combine deep expertise with a collaborative, agile approach to deliver impactful technology that drives meaningful change. Our global team consists of professionals from leading companies such as Google, Akamai, NetApp, ADP, and Cognizant.

Role Overview

We are seeking a seasoned Project Manager to oversee the successful delivery of complex AI-driven projects. You will be responsible for bridging organizational goals with cross-functional execution, ensuring that our technical teams deliver high-quality solutions on schedule and within budget.

Key Recruitment Details

• Experience Required: 8 + Years (Minimum 6+ years in end-to-end project management)
• Work Location: Coimbatore / Hybrid
• Target Joining Date: (ASAP / Within 30 days)

Must-Have Qualifications

• Proven Execution: 6+ years of experience managing the complete lifecycle of enterprise-grade software projects.
• Agile Expertise: Advanced proficiency in Agile/Scrum methodologies, with a track record of facilitating sprint planning, stand-ups, and retrospectives.
• Technical Proficiency: Mastery of project management tools including Jira, MS Project, or Trello.
• Strategic Planning: Demonstrated experience in resource allocation, risk mitigation, and contingency planning.
• AI Enthusiasm: Experience leveraging AI tools in project management or a demonstrated passion for adopting AI technologies to optimize workflows.
• Stakeholder Management: Exceptional communication skills for managing both internal cross-functional teams and external client relationships.

Roles & Responsibilities

• Project Governance: Plan, execute, and monitor projects to ensure alignment with client expectations and organizational benchmarks.
• Team Leadership: Facilitate high-performing Agile environments, fostering a culture of collaboration, innovation, and technical ownership.
• Risk & Budget Management: Identify potential bottlenecks early, implement mitigation strategies, and manage project budgets to ensure optimal resource utilization.
• Reporting & Transparency: Track project progress using modern metrics, preparing detailed reports and presentations for senior management.
• Continuous Improvement: Analyze project outcomes to implement best practices and drive operational discipline across the engineering organization.
• Mentorship: Elevate team members through active support and guidance, ensuring professional growth within the team.

Success Milestones

Timeline

Expectations

First 30 Days

Audit active project pipelines, establish stakeholder relationships, and assume management of ongoing sprint cycles.

First 60 Days

Optimize resource allocation workflows, streamline cross-team communication, and implement improved risk-tracking mechanisms.

First 90 Days

Achieve >85% sprint commitment completion rate and stabilize project delivery predictability across assigned teams.

What Techjays Offers

• Competitive Compensation: Best-in-class packages structured to reflect experience and impact.
• Health & Wellness: Medical insurance covering self and family up to ₹4 lakhs per person.
• Flexibility: A trust-based time-off policy and a flexible hybrid work model.
• Environment: A casual work culture with a diverse, multicultural team that respects ideas regardless of designation.
• Growth: Meaningful professional development in an innovation-driven culture.

Admin Executive

Location: A&D Plant, Mahindra world city Ajmer road , Bagrur area

Industry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.

Reporting To: Director

Company Name

A&D International (Part of Art Asia)

Company details

Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.

Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.

At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging. 

Location - Mahindra world city, Ajmer road

Mode of Working - Work from the office

Days of Working - 6 days

Responsibilities

Role Overview

We are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.

Key Responsibilities

Vendor Management

• Identify, onboard, and manage vendors for office supplies, housekeeping, security, and facility services
• Negotiate contracts, pricing, and service-level agreements (SLAs)
• Track vendor performance and ensure adherence to agreed service standards
• Process vendor invoices, maintain records, and coordinate with finance for timely payments
• Conduct periodic vendor evaluations and audits

Administration & Office Management

• Oversee daily administrative operations to ensure smooth office functioning
• Manage procurement and inventory of office supplies and assets
• Maintain administrative records, documentation, and compliance trackers
• Support internal teams with logistical and administrative requirements
• Coordinate travel, accommodation, and event arrangements as needed

Facilities Management

• Ensure optimal functioning of office infrastructure, utilities, and equipment
• Coordinate with internal teams and external service providers for repairs and maintenance
• Monitor facility-related budgets and cost optimization initiatives
• Ensure workplace safety, compliance, and adherence to company policies
• Manage office space utilization and seating arrangements

Housekeeping & Workplace Hygiene

• Supervise housekeeping staff and ensure cleanliness standards are consistently maintained
• Schedule and monitor cleaning activities across office premises
• Ensure hygiene compliance in common areas such as pantry, restrooms, and meeting rooms
• Conduct routine inspections and maintain quality standards

Interview process - Virtual and Face-to-Face

Skills:

Required Qualifications & Skills

• Bachelor’s degree in any discipline
• 2–5 years of experience in administration, facilities, or vendor management
• Strong vendor negotiation and stakeholder management skills
• Good understanding of facility operations and office administration processes
• Proficiency in MS Office (Excel, Word, Outlook)
• Strong organizational and multitasking abilities
• Attention to detail with a problem-solving mindset

Why Join Us?

• Work with leading furniture export industry
• Work will consistently growing company
• Work with Leaders of 25 years+ experience
• Amazing work Life Culture with Growth opportunities

We are looking for a responsible and organized Office Executive to handle day-to-day office activities and administrative tasks. The candidate will be responsible for maintaining office records, coordinating with employees and clients, handling documentation, and ensuring smooth office operations.

Key Responsibilities:

• Manage day-to-day office administrative activities.
• Maintain files, records, documents, and office data.
• Handle emails, calls, and general office correspondence.
• Coordinate with clients, employees, vendors, and other departments.
• Prepare reports, documents, and basic Excel sheets.
• Maintain attendance and other office-related records.
• Handle printing, scanning, filing, and documentation work.
• Support management and other departments with administrative tasks.
• Ensure smooth functioning of daily office operations.

Required Skills:

• Good communication skills.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Good organizational and time-management skills.
• Ability to handle multiple tasks.
• Basic computer knowledge.
• Marathi/Hindi/English communication skills will be an advantage.

Qualification:

• Minimum 12th Pass / Graduate.
• Freshers can apply.
• Previous office/admin experience will be an advantage.

Job Type:

Full Time | On-site

Strategy & Operations Generalist (Visuals & Documentation)

About the Role:

We are looking for a high-IQ, high-output Strategy & Operations Generalist to join our team as a "Force Multiplier." This isn't a role for someone who wants to stay in a narrow lane; it’s for a smart thinker who thrives on variety, speed, and excellence.

Your primary mission is to translate complex ideas, raw data, and messy brainstorms into world-class visual narratives (PowerPoint) and airtight documentation. You will work closely with leadership to ensure our strategy is communicated clearly and our operations are documented flawlessly.

Key Responsibilities:

Executive Storytelling: Design high-stakes PowerPoint presentations for board meetings, client pitches, and internal strategy sessions. You don't just "make slides"; you build the narrative arc.

Technical & Process Documentation: Draft clear, concise, and professional documentation, including SOPs, project reports, white papers, and research summaries.

Information Synthesis: Take hours of voice notes, scattered data points, or 20-page research papers and distill them into 1-page executive summaries or 5-slide decks.

Strategic Support: Act as a "Chief of Staff" style resource for various departments, jumping in to solve problems, organize workflows, and move projects across the finish line.

Quality Gatekeeping: Ensure every external-facing document or deck meets the highest standards of logic, grammar, and design.

Who You Are (The "Horsepower" Profile)

Intellectual Curiosity: You are a fast learner who can wrap your head around a new industry or technical concept in hours, not days.

Design-Forward Mindset: You have a "Power User" command of PowerPoint or Keynote. You understand whitespace, hierarchy, and how to use data visualization to tell a story.

Exceptional Writing: Your prose is lean, logical, and persuasive. You can write for a CEO or a developer with equal ease.

Relentless Execution: You have the "horsepower" to handle high-pressure deadlines without losing attention to detail.

Autonomous Problem-Solver: You don't wait for a manual; you build the manual. You are comfortable with ambiguity and "figuring it out."

Requirements:



Experience: 2–5 years in management consulting, startup operations, executive support, or a research-heavy role.

Tech Stack: Mastery of PowerPoint/Google Slides and Notion/Google Docs. Familiarity with AI tools (LLMs) for research and drafting is a major plus.

Portfolio: Ability to demonstrate previous work (decks or writing samples) that showcases your ability to simplify complexity.

Education: Bachelor’s degree in Business, Communications, International Relations, or a related field (or equivalent "real world" experience).