Shanti Business School

Shanti Business School, Ahmedabad

Job Description: Admission Counselor & Telecaller

·        Lead Generation Activity Gujarat.

·        Arrange Seminars and presentations in academic institutions across Gujarat.

·        To take care of all arrangements at presentation / seminar venues.

·        Promoting the program among the student community through participation in various fairs, expositions etc.

·        Maintaining records of all inquiries follow ups, weekly sales, conversion ratios, advertising effectiveness etc.

·        Industry Visits.

·        Student Counseling.

·        Tele - Calling to leads.

·        Motivate students to join SBS on phone.

·        Implementation of marketing and admission plans for Gujarat.

·        Handling portal / Website leads (Shiksha, HT Campus, Facebook etc)

·        Handling admission procedure (Arranging Student PI , Document verification, Campus visit, Faculty coordination & result announcement and then final handover of admission letter)

·        Data Management (Taking care of duplication & allocation of Data)

·        Registration of student during Orientation Program (Documentation, Transportation & Hostel allocation coordination)

·        Data Entry of Seminars

·        Taking Care of Emailer & Whatsapp Activity

JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

·        Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.

·        Handle sensitive and complex issues in a professional and objective manner.

·        Communicate with the diverse teams within the Institute and ensure flawless flow of information from Director’s office to all functions.

·        Help in creating and setting systems in place, Manage and set up meeting calendars.

·        Help in building a desirable culture of the Institute under guidance from management.

·        Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

·        Maintain records of Director’s contacts.

·        Screen calls, enquiries and requests, and deal with them when appropriate.

·        Produce documents, briefing papers, reports, and presentations for the Director.

·        Act as the point of contact among Key managers, clients, and other external partners.

·        Format information for internal and external communication for emails, presentations, and reports.

·        Maintaining a high level of confidentiality and professionalism in all aspects of the role.

·        On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.

·        Take minutes during meeting.

Job Requirement

·      Work experience as an Executive Assistant or similar role.

·      Excellent MS Office knowledge.

·      Outstanding organizational and time management skills.

·      Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).

·      Excellent verbal and written communications skills and confidentiality.