Executive Assistant to the Managing Director

Executive Assistant to the Managing Director

SuperHumanRace | Super Data Labs

Delhi (In-Office) | Full-Time | 1 Position

The Role

Working with us is like running a marathon at sprint speed while threading a needle. If that excites you, read on.

The Executive Assistant to the Managing Director is one of the most leveraged seats in the organization. You will be the operating partner to a founder who has led the greening of the Empire State Building, seeded India's Net Zero Energy Buildings strategy, driven 52% energy reduction across Schneider Electric India's operations, and is now building climate intelligence infrastructure for a $2.7 trillion market.

This is not an administrative role. You are the person who protects, multiplies, and converts the founder's time into outcomes — across investor conversations, board engagements, client meetings, government and multilateral interfaces, and the dozen daily commitments that compound into momentum.

You will operate across multiple entities within the SuperHumanRace and Super Data Labs ecosystem, including our enterprise platform, our foundation (think tank and policy advocacy), and emerging climate intelligence ventures. Your ability to anticipate, orchestrate, and follow through at speed will determine how much of the Managing Director's hours convert into impact.

We need someone who Gets Stuff Done. Not someone who talks about getting stuff done.

What You Will Own

Calendar, Communications & Access

• Own the Managing Director's calendar end-to-end. Prioritize conflicting demands and manage access to the MD's time with judgment and discretion.
• Respond to emails and calls on behalf of the Managing Director with precision and grace. Draft, edit, and dispatch correspondence — emails, speeches, social posts, business documents — that reflect the Managing Director's voice: precise, mission-driven, grounded.
• Keep the Managing Director informed of upcoming commitments, proactively flagging shifts in priority before they become problems.
• Maintain an impeccable task and priority management system. Nothing falls through the cracks. Nothing.

Travel & On-Ground Orchestration

• Manage all travel (India and international): flights, accommodation, transportation, visas, and detailed itineraries.
• Provide on-site assistance at meetings, convenings, and forums.
• Coordinate the Managing Director's presence at global convenings including COP, WEF, and industry forums.

Meetings & Stakeholders

• Anticipate and lock down every meeting resource: agenda, decks, room, technology, catering. Confirm meeting agenda and meeting owner so every meeting starts ready.
• Be the first point of contact for internal and external stakeholders on matters pertaining to the Managing Director's Office.
• Follow up on contacts made by the Managing Director across Fortune 500 clients, government bodies, multilateral organizations (UN, IFC, GIZ), accelerators, and investors. Be a follow-up ninja: no shame in following up relentlessly until the outcome is secured.
• Coordinate with internal and external partners on document preparation, contact lists, and business development support.

Finance & Reporting

• Prepare monthly expense reports and reconcile statements.
• Manage the Managing Director's budget with timely reporting and analysis.

Projects & Cross-Functional Coordination

• Lead special projects assigned by the Managing Director, end-to-end.
• Oversee daily tag-ups with senior leaders at SHR; surface insights and feedback from across departments.
• Leverage the Managing Director's time and impact by managing relationships and projects outside of SHR — government ministries, multilateral organizations, boards, social forums, community engagement.

Personal & Events

• Align the Managing Director's personal commitments with professional ones to minimize overlap and maximize output.
• Accompany the Managing Director to official and/or personal commitments and follow through on anything that requires collaboration with others.
• Plan parties and events; act as the main point of contact within these functions.
• Run small local errands, if and as required.

Who You Are

Attitude

You are optimistic, accountable, collaborative, and hungry. You are a long-term player, not a tourist. You don't say "I'm doing this for the first time" or "I didn't know I could do this." You say: "I haven't done this YET." And then you figure it out.

Aptitude & Skills

You are calm, fast, and precise. You work hard and learn faster. You can context-switch between a board dinner and a personal errand in the same hour without losing standard on either.

The Non-Negotiables

• Anticipation under ambiguity. You see the gap, frame the options, and move. You catch the problem before the MD does.
• Exceptional written communication. You can draft an investor update, a polite decline to a minister's office, and a thank-you note to a Fortune 500 CEO, all in the same morning, each pitch-perfect in tone.
• Radical ownership. You treat the Managing Director's priorities as your own. When something falls through the cracks, you catch it before anyone notices.
• Relentless follow-through. You push through to the outcome, not just the output. You don't let things die in someone's inbox.
• Discretion and emotional maturity. You navigate complex dynamics with composure — across founders, board members, government officials, multilateral leaders, Fortune 500 clients, and the Managing Director's family and personal network.
• Learning agility. You rapidly master new domains and tools because the work demands it.
• Impeccable systems. You run a task and priority management system that is airtight. You know what's due, what's at risk, and what needs escalation, before anyone asks.

Qualifications

• Bachelor's degree required. A degree in business, communications, public policy, or hospitality is a plus.
• 10 to 15 years supporting a CEO, MD, Founder, or equivalent principal in a high-velocity, multi-stakeholder environment. Founder's office, family office, ambassadorial, or multilateral exposure is a strong plus.
• Experience or demonstrated interest in sustainability, climate, or impact, and a genuine passion to build a better world.
• Proficient in Microsoft Office, Google Workspace, and demonstrated comfort with AI tools and new technologies.
• Flexibility to respond to time-sensitive needs on nights and weekends.

Women wanting to start or restart their careers are strongly encouraged to apply.

Why Join Us?

• Proximity to decisions that matter. You will have a front-row seat to how a climate intelligence company navigates Fortune 500 clients, government mandates, investor conversations, and global policy forums, all at once.
• A craft, not a chore. This role is designed for someone who treats executive support as a craft — and wants to operate at the highest end of it, with a principal who recognizes and invests in that craft.
• Mission at scale. SuperHumanRace and Super Data Labs operate at the intersection of AI and the planet's most urgent challenge. Your work directly contributes to protecting asset value, reducing emissions, and channeling capital toward climate solutions in a $2.7 trillion market.
• A founder who invests in people. The Managing Director has 25+ years of mentoring professionals across disciplines, a TEDx talk, and a track record of building high-performing teams across 11 countries.
• The pace. Marathon at sprint speed while threading a needle. If you thrive on intensity, complexity, and purpose all at once, this is your environment.

About the Founder

Aalok A. Deshmukh is a climate action leader, licensed architect, and TEDx speaker with 25+ years of experience spanning contributions to more than 125 projects in 11 countries. He is a Leadership in Energy and Environmental Design Fellow (LEED Fellow), the highest professional credential awarded by Green Business Certification, Inc., USA, and serves on the global Board of Directors of the Efficiency Valuation Organisation (EVO).

Before founding SuperHumanRace, Aalok was at Schneider Electric India as Director of Sustainability & Influence Strategy, where he drove a 52% energy reduction across the company's most energy-intensive facilities over seven years, worth INR 160 million in avoided energy costs. Earlier, he worked at Rocky Mountain Institute (RMI) in the US, where he managed RMI's efforts on the greening of the Empire State Building in New York City: a 2.7 million sq. ft. landmark deep energy efficiency retrofit delivering 38% annual energy reduction and USD 4.4 million in annual savings. He also headed the USAID-funded ECO-III Project, where he developed a Net Zero Energy Buildings strategy for India.

Aalok is an active contributor to the sustainability ecosystem through initiatives like the Sustainability Mafia and Solar Decathlon India. He has served on national committees for developing India's Energy Conservation & Sustainable Building Code and the Indian Building Energy Performance Standard.

About SuperHumanRace

SuperHumanRace is a pioneering climate intelligence company transforming how organizations "measure good" and achieve the 1.5°C target essential for human survival. We leverage advanced AI/ML to empower businesses, communities, and countries to drive meaningful change.

Our customers include Fortune 500 companies and some of the world's most reputed brands across 40 countries and 20 industry segments. SuperHumanRace was selected by UNIDO and Anthropic as the global #1 implemented AI solution for Regulatory and Policy Innovation in 2025. We are also recognized by Third Derivative, Climate Collective, the Council of Scientific & Industrial Research – National Environmental Engineering Research Institute (CSIR-NEERI) in India, and other leading climate and innovation institutions globally.

Through Super Data Labs, we are building climate intelligence at scale: automated asset-level emissions monitoring, climate risk modeling, and AI-powered simulations that power decisions across sustainable finance, sustainable procurement, carbon markets, and industrial decarbonization.

We are bootstrapped and scaling across India and the US. This is the inflection point.

How to Apply

Send your CV and a one-page note answering this question:

"If you were Executive Assistant to the Managing Director of a climate intelligence company scaling across India and the US, what would you prioritize in your first 90 days, and why?"

Apply by: This position is open until filled

Start Date: Immediate / As mutually agreed

SuperHumanRace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.This job description summarizes the responsibilities assigned to the position; it does not contain an all-inclusive list of responsibilities. This document does not create an employment contract, implied or otherwise.