Position Overview
We are seeking a highly organized and proactive Executive Assistant with 1 month to 6 months of experience to support the CEO in day-to-day operations. The ideal candidate will excel in a fast-paced environment, demonstrating excellent coordination, communication, and multitasking skills.
Job Location: On-Site
What You Will Be Doing
Administrative Support
- Manage the CEO’s calendar, schedule meetings, and prioritize appointments.
- Prepare and maintain records, documents, and presentations.
Meeting Management
- Follow up on action items from meetings and ensure timely completion.
- Organize and coordinate internal and external meetings, including agenda preparation and minute-taking.
Strategic Support
- Conduct research and provide insights on business trends, opportunities, and competitive analysis.
- Assist in drafting reports, proposals, and strategic documents for high-level meetings.
Communication & Coordination
- Act as the primary liaison between the CEO and internal/external stakeholders.
- Draft and review correspondence, ensuring accuracy and tone alignment.
Project Management
- Support the CEO in planning and executing projects, tracking progress, and ensuring milestones are met.
- Coordinate with cross-functional teams to drive project outcomes.
Confidentiality & Discretion
- Handle sensitive information with utmost confidentiality and professionalism.
- Manage confidential files and ensure their safe storage.
Operational Efficiency
- Proactively identify inefficiencies and suggest process improvements to optimize the CEO’s workflow.
- Monitor key performance indicators (KPIs) and prepare periodic reports.
Event Management
- Organize corporate events, team offsites, and other key activities.
- Ensure all logistical and administrative aspects are handled efficiently.
What You’ll Need
- Excellent Communication: Strong written and verbal communication skills.
- Time Management: Ability to prioritize and manage multiple tasks efficiently.
- Attention to Detail: High degree of accuracy in documentation and scheduling.
- Proactive Problem-Solving: Anticipates needs and provides solutions.
- Tech-Savviness: Proficiency in Google Workspace (Docs, Sheets, Slides), Project management tools like ClickUp and collaboration tools like Slack.
- Discretion & Professionalism: Handles confidential information with integrity.
Benefits
- Working closely with the leadership & an opportunity for an accelerated career growth.
- Opportunities for professional development and career growth.
- Collaborative and dynamic work environment.
Shubham Vishwakarma
Full Stack Developer - Averlon
About VegaStack
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It is a US based startup founded in 2018 to build an edge data platform for the autonomous world.Rich data in large volumes is getting collected at the edge (outside a data center) in use cases like autonomous vehicles, smart manufacturing, satellite imagery, smart retail, smart agriculture etc.These datasets are characterized by being unstructured (images/videos), large size (Petabytes per month), distributed (across edge, on-prem and cloud) and form the input for training AI models to get to higher degrees of automation. It is engaged with building products that solve these unique challenges and be at the forefront of this edge data revolution.
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Cross border team management experience.
Strong organizational, team building and leadership qualities.
Strong understanding of SDLC process /Agile Methodology
Strong interpersonal communication skills
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Stack: Golang, Python, React.js, Docker and Kubernetes, Elastic Search
Follow CutshortShubham Vishwakarma
Full Stack Developer - Averlon