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VegaStack
VegaStack cover picture
Founded :
2019
Type :
Products & Services
Size :
0-20
Stage :
Bootstrapped

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Jobs at VegaStack

VegaStack
at VegaStack
Careers VegaStack
Posted by Careers VegaStack
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The recruiter has not been active on this job recently. You may apply but please expect a delayed response.

Bengaluru (Bangalore)
0 - 0.5 yrs
₹8000 - ₹12000 / mo
Time management
Problem solving
Communication Skills
Attention to detail


Position Overview

We are seeking a highly organized and proactive Executive Assistant with 1 month to 6 months of experience to support the CEO in day-to-day operations. The ideal candidate will excel in a fast-paced environment, demonstrating excellent coordination, communication, and multitasking skills.


Job Location: On-Site


What You Will Be Doing

Administrative Support

  • Manage the CEO’s calendar, schedule meetings, and prioritize appointments.
  • Prepare and maintain records, documents, and presentations.

Meeting Management

  • Follow up on action items from meetings and ensure timely completion.
  • Organize and coordinate internal and external meetings, including agenda preparation and minute-taking.

Strategic Support

  • Conduct research and provide insights on business trends, opportunities, and competitive analysis.
  • Assist in drafting reports, proposals, and strategic documents for high-level meetings.

Communication & Coordination

  • Act as the primary liaison between the CEO and internal/external stakeholders.
  • Draft and review correspondence, ensuring accuracy and tone alignment.

Project Management

  • Support the CEO in planning and executing projects, tracking progress, and ensuring milestones are met.
  • Coordinate with cross-functional teams to drive project outcomes.

Confidentiality & Discretion

  • Handle sensitive information with utmost confidentiality and professionalism.
  • Manage confidential files and ensure their safe storage.

Operational Efficiency

  • Proactively identify inefficiencies and suggest process improvements to optimize the CEO’s workflow.
  • Monitor key performance indicators (KPIs) and prepare periodic reports.

Event Management

  • Organize corporate events, team offsites, and other key activities.
  • Ensure all logistical and administrative aspects are handled efficiently.


What You’ll Need

  • Excellent Communication: Strong written and verbal communication skills.
  • Time Management: Ability to prioritize and manage multiple tasks efficiently.
  • Attention to Detail: High degree of accuracy in documentation and scheduling.
  • Proactive Problem-Solving: Anticipates needs and provides solutions.
  • Tech-Savviness: Proficiency in Google Workspace (Docs, Sheets, Slides), Project management tools like ClickUp and collaboration tools like Slack.
  • Discretion & Professionalism: Handles confidential information with integrity.


Benefits

  • Working closely with the leadership & an opportunity for an accelerated career growth.
  • Opportunities for professional development and career growth.
  • Collaborative and dynamic work environment.


Read more
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