VegaStack
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Position Overview
We are seeking a highly organized and proactive Executive Assistant with 1 month to 6 months of experience to support the CEO in day-to-day operations. The ideal candidate will excel in a fast-paced environment, demonstrating excellent coordination, communication, and multitasking skills.
Job Location: On-Site
What You Will Be Doing
Administrative Support
- Manage the CEO’s calendar, schedule meetings, and prioritize appointments.
- Prepare and maintain records, documents, and presentations.
Meeting Management
- Follow up on action items from meetings and ensure timely completion.
- Organize and coordinate internal and external meetings, including agenda preparation and minute-taking.
Strategic Support
- Conduct research and provide insights on business trends, opportunities, and competitive analysis.
- Assist in drafting reports, proposals, and strategic documents for high-level meetings.
Communication & Coordination
- Act as the primary liaison between the CEO and internal/external stakeholders.
- Draft and review correspondence, ensuring accuracy and tone alignment.
Project Management
- Support the CEO in planning and executing projects, tracking progress, and ensuring milestones are met.
- Coordinate with cross-functional teams to drive project outcomes.
Confidentiality & Discretion
- Handle sensitive information with utmost confidentiality and professionalism.
- Manage confidential files and ensure their safe storage.
Operational Efficiency
- Proactively identify inefficiencies and suggest process improvements to optimize the CEO’s workflow.
- Monitor key performance indicators (KPIs) and prepare periodic reports.
Event Management
- Organize corporate events, team offsites, and other key activities.
- Ensure all logistical and administrative aspects are handled efficiently.
What You’ll Need
- Excellent Communication: Strong written and verbal communication skills.
- Time Management: Ability to prioritize and manage multiple tasks efficiently.
- Attention to Detail: High degree of accuracy in documentation and scheduling.
- Proactive Problem-Solving: Anticipates needs and provides solutions.
- Tech-Savviness: Proficiency in Google Workspace (Docs, Sheets, Slides), Project management tools like ClickUp and collaboration tools like Slack.
- Discretion & Professionalism: Handles confidential information with integrity.
Benefits
- Working closely with the leadership & an opportunity for an accelerated career growth.
- Opportunities for professional development and career growth.
- Collaborative and dynamic work environment.
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