Executive Assistant / Operations Coordinator
About the Role
We are looking for a highly organized, proactive, and reliable Executive Assistant / Operations Coordinator to support the CEO in managing daily operations and ensuring smooth communication across all teams. This person will act as the CEO’s right hand—coordinating tasks, tracking progress, following up with team members, and ensuring everything runs efficiently.
The ideal candidate is someone who can take ownership, manage people and processes, and keep the CEO updated on priorities, deadlines, and issues.
Key Responsibilities
CEO Support
- Act as the primary point of coordination between the CEO and internal teams.
- Manage the CEO’s schedule, meetings, and task priorities.
- Prepare daily/weekly reports summarizing progress, blockers, and upcoming activities.
- Follow up on assigned tasks with team members and ensure timely completion.
Team & Operations Management
- Coordinate across departments (marketing, tech, sales, operations, support) to ensure alignment.
- Track team members' workloads, project statuses, and deadlines.
- Ensure all teams follow SOPs, workflows, and reporting structures.
- Maintain an organized overview of ongoing projects, tasks, and deliverables.
Communication & Documentation
- Draft internal communication, meeting notes, action items, and reminders.
- Handle basic administrative work (emails, follow-ups, documentation).
- Maintain dashboards or trackers to monitor progress across departments.
Process Improvement
- Identify bottlenecks and propose improvements to streamline operations.
- Help standardize reporting, workflows, and cross-team collaboration.
Confidentiality
- Handle all sensitive information with the highest level of discretion.
Requirements
- 2–5 years experience as an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role.
- Strong organizational and multitasking skills.
- Excellent communication skills (written and verbal).
- Ability to manage people diplomatically while ensuring accountability.
- Tech-savvy: familiar with tools like Notion, Google Workspace, Slack, CRM systems, etc.
- Strong attention to detail with the ability to anticipate needs.
- Ability to work independently with minimal supervision.
Preferred Qualifications
- Experience in a startup or fast-paced environment.
- Ability to create or optimize internal processes.
- Good analytical/reporting skills.
Shubham Vishwakarma
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About Skynetiks Technologies Pvt Ltd
About
Skynetiks Technologies is an enterprise software and IT solutions company founded in 2003, recognized for pioneering digital transformation and providing comprehensive technology services for businesses worldwide. The company specializes in software development, automation testing, ERP/CRM implementations, cloud services, and modern email solutions, catering to clients looking for efficiency, scalability, and competitive advantage.
Mission and Values
Skynetiks Technologies aims to empower businesses through innovative technical solutions that foster growth and operational excellence. It is built on principles of excellence, innovation, collaboration, and integrity, delivering high-quality and creative approaches to IT challenges while maintaining honest and transparent client relationships.
Tech stack
Candid answers by the company
The company offers a wide range of outsourcing and managed IT services—from quality assurance and software development to cloud management and support—partnering with leading global tech firms such as Zoho, Google, Acronis, AWS, and Microsoft. Their expertise extends across domains such as AI, cloud computing, web development, and IT support, providing cost-effective access to top-tier talent and simplifying offshore team management for businesses.
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