Business Development

We are looking for a responsible and organized Office Executive to handle day-to-day office activities and administrative tasks. The candidate will be responsible for maintaining office records, coordinating with employees and clients, handling documentation, and ensuring smooth office operations.

Key Responsibilities:

• Manage day-to-day office administrative activities.
• Maintain files, records, documents, and office data.
• Handle emails, calls, and general office correspondence.
• Coordinate with clients, employees, vendors, and other departments.
• Prepare reports, documents, and basic Excel sheets.
• Maintain attendance and other office-related records.
• Handle printing, scanning, filing, and documentation work.
• Support management and other departments with administrative tasks.
• Ensure smooth functioning of daily office operations.

Required Skills:

• Good communication skills.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Good organizational and time-management skills.
• Ability to handle multiple tasks.
• Basic computer knowledge.
• Marathi/Hindi/English communication skills will be an advantage.

Qualification:

• Minimum 12th Pass / Graduate.
• Freshers can apply.
• Previous office/admin experience will be an advantage.

Job Type:

Full Time | On-site

About the company

House AI is an AI interior design app from Addicting Elements LLC that turns a photo of any room, exterior or garden into a photorealistic redesign in about 15 seconds, with 300+ styles on iOS, Android and the web, plus Shop from Image to find the real, in-stock furniture in a finished design across 330 retailers.

This role sits on the Creative team of the Creator Growth Internship Program. Build the before-and-after reveals, app demos and templates that make House AI videos look sharp.

Responsiblities

• Triage the inbox every weekday: draft replies to routine emails and flag what needs a decision.
• Schedule meetings, calls and candidate interviews across Indian and US time zones, and handle every reschedule.
• Send invites, confirmations and reminders, and share an agenda before each meeting.
• Keep a follow-up list of every open promise, who owes it and when it is due.
• Prepare short notes before important calls and write up the next steps after them.

Requirements

• A high school student, a college student or a fresher. There are no degree or grade requirements.
• Very organized and reliable: you check the inbox and calendar every weekday.
• Comfortable with Gmail and Google Calendar, including scheduling for someone else.
• You write short, polite, professional emails.
• Careful and discreet with confidential information.

Details

• Duration: 1 month
• Type: Unpaid, remote, flexible hours. Commission-based affiliate earnings available.
• Perks: Certificate of Completion, Letter of Recommendation

This is a one-month, remote, unpaid internship with a commission-based affiliate earning opportunity. Commission is linked to the results and value generated through eligible content and referrals. The opportunity is suitable for candidates seeking practical social media experience, a creative portfolio, and performance-based earning potential.

• Manage the Founder’s calendar, meetings, appointments, and follow-ups.
• Coordinate with internal teams, clients, and external stakeholders.
• Handle emails, calls, correspondence, and important communications.
• Prepare reports, presentations, meeting notes, and business documents.
• Track assigned tasks and ensure timely follow-up and completion.
• Conduct basic research and provide required information to the Founder.
• Assist with meetings, travel arrangements, and official activities.
• Maintain strict confidentiality of business and management information.
• Support the Founder with day-to-day coordination and other professional requirements as assigned.

JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

·        Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.

·        Handle sensitive and complex issues in a professional and objective manner.

·        Communicate with the diverse teams within the Institute and ensure flawless flow of information from Director’s office to all functions.

·        Help in creating and setting systems in place, Manage and set up meeting calendars.

·        Help in building a desirable culture of the Institute under guidance from management.

·        Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

·        Maintain records of Director’s contacts.

·        Screen calls, enquiries and requests, and deal with them when appropriate.

·        Produce documents, briefing papers, reports, and presentations for the Director.

·        Act as the point of contact among Key managers, clients, and other external partners.

·        Format information for internal and external communication for emails, presentations, and reports.

·        Maintaining a high level of confidentiality and professionalism in all aspects of the role.

·        On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.

·        Take minutes during meeting.

Job Requirement

·      Work experience as an Executive Assistant or similar role.

·      Excellent MS Office knowledge.

·      Outstanding organizational and time management skills.

·      Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).

·      Excellent verbal and written communications skills and confidentiality.