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Job Description – Junior Executive – Billing

Designation: Junior Executive – Billing

Department: Commercial

Reporting To: Assistant / Senior Manager – Commercial

Department Head: Senior Manager – Commercial & Accounts

🔹 Role Summary

The Junior Executive – Billing plays a supporting role in the Commercial Department by assisting in basic billing documentation, logsheet collation, cheque deposit coordination, and data upkeep.

The role ensures foundational billing tasks are completed on time and supports the department in achieving overall monthly billing targets through accurate record maintenance.

🎓 Education & Skill Requirements

• Graduate (Commerce preferred)
• 0–2 years of experience in basic accounts, billing, or administrative roles
• Familiarity with Excel, PDF editing, and scanning
• Basic knowledge of GST and billing terminology
• Good documentation discipline and communication skills (English or Hindi)
• 
  

📌 Key Responsibilities

🧾 Billing Support & Documentation

1. Assist in collecting data and logsheets from internal teams
2. Help prepare basic RA / Proforma invoices as per standard format
3. Print, scan, and file billing copies (soft & hard copy)
4. Coordinate courier / handover of bills through office staff for submission

📊 Logsheet & Record Keeping

1. Update and maintain logsheet records in Excel
2. Help prepare deduction templates for operators and breakdown cases
3. Assist in preparing billing compliance folders and GRNs

💰 Cheque Coordination & Deposit

1. Collect cheques from admin team or site
2. Ensure timely bank deposit or handover to accounts team
3. Maintain daily tracker for cheque pickup and deposit

📈 Reporting & Follow-up

1. Submit daily task update in the group by EOD
2. Report pending work or delays to Executive / Sr. Executive – Billing
3. Keep records audit-ready for HOD reviews
4. 
   

📊 Key Performance Indicators (KPIs) & Incentives

KPI AreaAmountCriteriaBilling Target – Cumulative Incentive₹1,3330.05% above ₹2.65 Cr per month (or total annual target of ₹35 Cr billing).

Notes:

• Calculated on cumulative method (if monthly target is below, negative incentive applies).

• Assuming ₹35 Cr FY billing, annual incentive ≈ ₹16,000.Monthly Incentive Range₹800 – ₹1,300Based on quality and quantity of projects closed

Important Notes:

• KPI report must be submitted to the reporting officer with CC to Mr. Ashenke and HR every month before the 3rd for review.
• All billing numbers will be considered from CRM only.
• Payment will be processed with next salary post email verification from reporting officer.
• Delayed submission of report may attract deductions and/or delays.

🚀 Career Progression Pathway

LevelTitleKey Criteria for ProgressionEntryJunior ExecutiveDiscipline, basic billing support, record keeping, escalationLevel 1ExecutiveAccurate billing, basic reconciliation, email communication, report ownershipLevel 2Senior ExecutiveOn-time billing, client visits, aging report management, daily follow-upsLevel 3Assistant ManagerIndependent billing & collection ownership, contract reading, documentation accuracyLevel 4ManagerTeam management, key client handling, reduction of pendencies, full regional accountability

📌 Growth Factors

AreaIndicatorAccuracyNo format or data errors in daily workTimelinessTasks completed on schedule with timely escalationCommunicationClear daily updates, prompt senior responsesInitiativeProactive follow-ups and clarification when required

📅 Evaluations

Quarterly evaluations will be conducted by the Department Head, with or without HR involvement as required.

1. Forwarding -Job sheet/Invoice & Cost booking

2. Import -Job sheet/Invoice

3. Inventory- Damage Invoice

4. Rebate Invoice on monthly basis

5. Other- Bank Reconciliation/ Bank Payment Entries

6. Payment confirmation/Receipt Entries

7. Salary Sheet on monthly basis

8. E-Invoicing for GST on monthly basis

Detailed Job Description:

1.     Booking of Purchase Invoice 

2.     Expenses Entries of Site employees(Travelling) 

3.     Expenses Entries of Office employees(Imprest) 

4.     Preparation of IOU (weekly Imprest) 

5.     Vendor Reconciliation 

6. Employee Reconciliation

R.U.D.R.A known for innovative technology seeks a self-directed IT professional with a passion for technology, collaboration, and creative problem-solving. The employee will actively contribute to meaningful projects.

Summary

Looking for an Account Executive with an Experience in Month end closing of Books of accounts/working on various sub-ledgers/Accounting Knowledge/Balance Sheet Reconciliation and Reporting activities.

JD: Statutory Taxes Internal Time Line for RUDRA

• Proficiency in accounting software such as Tally, MS Excel, Zoho Books
• TDS Calculation & Filling
• GSTR1 ,GSTR2B, GSTR3B,
• PF ,ESIC Return, PTRC payment and return ,PTEC Payment
• 26AS Reconciliation and Follow-Up Status every quarterly
• Monthly Internal Audit
• Statutory Audit
• ITR Filing

The Following are Business Action Point

• Sales Bills and Purchase Bills should be supported with documents such as PO, SO, LR, E Way Bill , GST Certificate, Bill of Entry, etc.
• Expense Bills should be supported by invoices and proof of service/goods
• New customers KYC reports along with contract copy
• Daily Bank Reconciliation and Petty cash to be maintained in excel and supported with bills.
• Physical stock taking on quarterly basis matching with books of accounts
• Fixed Assets Invoice Copy
• Knowledge in Filling Foreign Transactions
• Security Deposit PAN and Address.
• Related Party SOA to be tailed every monthly
• Every Quarterly Reconciliation of all other Vendors SOA with our Books of Accounts and keep ready reconciliation

Minimum Qualifications:

1. Bachelor's degree in Commerce (B.Com) or equivalent.

Preferred Skillsets:

1. Proficiency in advanced Excel functions, such as pivot tables, VLOOKUP, and macros.

2. Hands-on experience with Excel.

3. Strong interpersonal skills to effectively collaborate with Customers and team members.

4. Logical reasoning and problem-solving capability to identify and resolve discrepancies.

5. Attention to detail and accuracy in data analysis.

6. Ability to work both independently and collaboratively within a team.

7. Excellent verbal and written communication skills.

8. Time management and organizational skills.

9. Basic knowledge of accounting principles.

Responsibilities:

1. Perform regular reconciliation of customer accounts to verify the accuracy of financial transactions.

2. Analyze financial data identify discrepancies or anomalies, and investigate the root causes.

3. Prepare and maintain detailed reports and documentation of reconciliation activities.

4. Monitor and report on key performance indicators related to account reconciliation.

Our Client is a technology based luxury home design company that is committed to creating unique and personalized spaces for our clients. They are into interior designing for HNI clients for their luxury designing needs.

About the role:

• Planning, Budgeting and Forecasting
• Assist the Head Finance in overseeing the company's fiscal activities including planning, budgeting, and financial forecasting.
• Working closely with Sales/Operations/Supply Chain team to ensure delivery of agreed budget.
• To work with Business team in evaluation of monthly financial result, identify the reason for lower performance and work for corrective actions.
• Meet accounting financial objectives by assisting Finance Head in forecasting requirements, preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
• Statutory Compliances
• Ensure timely compliance with all statutory and regulatory authorities including ROC compliances.
• Avoid legal challenges by understanding current and proposed legislation, assisting Finance Head in enforcing accounting regulations, and recommending new procedures
• Checking the bills to comply with local stipulations of finance, tax and relevant legal provisions.
• Monitoring GST Returns - GSTR 1, GSTR 3B and Annual return in 9/9C; reconciliation of Input Tax Credit in books of accounts with GSTR 2A and Electronic Credit Ledger
• Monitoring TDS compliance, deduction and monthly payment, preparation and submission of TDS returns
• Financial Reporting
• Assist and monitor day to day accounting (including accounts payable and accounts receivable)
• Ensure hygiene of accounting processes.
• Reconcile Account Receivable & Accounts Payable including ageing analysis.
• Confirm financial status by monitoring revenue and expenses; coordinating the collection, consolidation, and evaluation of financial data; and preparing reports as required by management.
• Prepare various month/quarterly/annual reconciliations.
• Support in Audit completion - Statutory Audit and Internal Audit; submission of data related requirement & co-ordination with auditors

Requirements

• CA with 3+ years of experience
• Excellent Microsoft Office skills
• Excellent organization skills: ability to plan and organize work so that it is efficient and effective
• Experience in GST filing, TDS filing, and other statutory compliance are recommendatory.
• Experience in Startup is an added advantage.
• Strong analytical skills, communications and presentation skills are required.
• Attention to details and drawing conclusions from large data are critical capabilities.