Procurement Manager

Key Responsibilities

1. Sourcing and Procurement

• Identify, evaluate, and onboard suppliers and vendors for various products and services
• Compare suppliers based on pricing, quality standards, delivery timelines, and reliability
• Negotiate contracts, pricing, payment terms, and delivery conditions to achieve cost efficiency

2. Purchase Order Management

• Prepare and issue purchase orders with accurate specifications, quantities, and delivery schedules
• Track purchase orders and follow up with suppliers to ensure on-time delivery
• Coordinate with internal departments to align procurement requirements
• Resolve discrepancies related to purchase orders, invoices, and deliveries

3. Inventory Management

• Monitor inventory levels to ensure uninterrupted operations
• Coordinate with warehouse and logistics teams for timely stock replenishment
• Assist in inventory planning to minimize excess stock and avoid shortages

4. Supplier Relationship Management

• Develop and maintain strong, long-term relationships with suppliers and vendors
• Address supplier performance issues, quality concerns, and delivery delays
• Conduct regular supplier performance reviews

5. Compliance and Documentation

• Ensure all procurement activities comply with company policies, procedures, and statutory regulations
• Maintain accurate records of purchases, supplier contracts, pricing, and procurement documentation
• Support audits and internal reviews by providing required procurement data

Skills and Qualifications

Required Qualifications

• Proven experience in the Purchase/Procurement field or a similar role, preferably in a relevant industry
• Strong understanding of procurement processes, policies, and best practices
• Excellent negotiation, communication, and interpersonal skills
• Strong analytical, problem-solving, and decision-making abilities
• Proficiency in MS Office (Excel, Word, Outlook)
• Hands-on experience with ERP systems for purchase and inventory management

Preferred Skills

• Ability to manage multiple priorities in a fast-paced environment
• Strong coordination skills with internal teams and external vendors

Roles & Responsibilities:

1. Manage the Purchasing Process and analyses existing Purchasing strategies 
2. Manage suppliers and Negotiate prices, timelines etc. 
3. Identify new vendors based on quality, cost and reliability 
4. Develop and maintain relationships with key suppliers and negotiate purchase agreements 
5. Responsible for monitoring inventory levels 
6. Handle the requirement recd from OFT
7. Follow up with Suppliers
8. Material receipts (Handling stores GRN issues)
9. SRN checks (With service team on One drive)
10. PR follow up with OFT team as services done without PO
11. PO Placement
12. Enquiries handling.
13. Developing regional, Tier 1 & Tier 2 suppliers.
14. Educating vendors for better paperwork and packaging as per our norms.
15. Helping hand to Proposal team.
16. Rate negotiation.
17. Contract finalization with new vendors.

Experience – 2 to 4 years.

Qualification – Diploma/Graduation.

About the Role

We are looking for a Purchase Manager with experience in interior project procurement and vendor management. The role involves working closely with interior designers, project managers, and vendors to ensure timely sourcing, accurate cost estimation, and smooth execution of material and product procurement across projects.

Key Responsibilities

Estimation & Coordination

• Work closely with interior designers to understand project requirements.
• Assist in preparing BOQs (Bill of Quantities) and cost estimations.
• Provide market rates and vendor inputs during the design stage.

Quotation Management

• Source multiple quotations for materials, furniture, fittings, and finishes.
• Prepare comparative statements (quotation analysis) for management review.

Negotiations & Approvals

• Negotiate prices, delivery timelines, and payment terms with vendors.
• Obtain approvals from management and issue purchase orders.
• Ensure all approvals, contracts, and documentation are properly maintained.

Vendor & Material Management

• Identify and maintain a network of reliable vendors for all interior categories.
• Coordinate with vendors for timely supply as per project schedule.
• Resolve issues related to quality, billing, or delivery delays.

Cost Control & Compliance

• Monitor material usage to minimize wastage.
• Ensure purchases are within approved budgets.
• Comply with company procurement policies and quality standards.

Requirements

• 4–8 years of experience in procurement/vendor management in interiors or construction.
• Strong knowledge of interior materials, BOQs, and cost estimation.
• Ability to collaborate effectively with designers and project managers.
• Excellent negotiation, vendor management, and documentation skills.
• Proficiency in MS Excel and ERP procurement tools.

Job Title: Purchase Manager

Location: Navi Mumbai

Experience Required: 4–7 Years

Responsibilities

 Identify, evaluate, and onboard reliable vendors and suppliers for laminates,

veneers, raw materials and hardware.

 Oversee end-to-end purchase operations, from sourcing to delivery and documentation.

 Negotiate pricing, terms, and contracts to ensure cost efficiency and quality standards.

 Coordinate sampling, approvals, and testing of laminate sheets before bulk procurement.

 Ensure timely delivery of materials as per production schedules and project timelines.

 Maintain updated records of purchases, pricing, vendor performance, and inventory levels.

 Collaborate with production and design teams to forecast material requirements.

 Track and monitor market trends, new materials, and innovative suppliers.

 Develop and maintain strong relationships with suppliers to ensure reliability and long-term partnerships.

 Implement cost control measures and evaluate alternate sourcing options.

Key Skills & Requirements

 Bachelor’s degree or diploma in Supply Chain, Procurement, Business

Administration, or related field.

 4–7 years of experience in purchasing or procurement, preferably in laminate, wood, or manufacturing industries.

 Strong knowledge of lamination sheets, veneers, and hardware procurement.

 Excellent negotiation and vendor management skills.

 Strong time management and ability to work under tight production deadlines.

 Proficiency in MS Excel, ERP systems, and documentation processes. Good communication, analytical, and problem-solving abilities.

 Ability to coordinate effectively across departments and ensure procurement

efficiency.

1) Vendor Sourcing - Pre-Qualification and Evaluation process

2) Working knowledge of ERP / SAP

3) Should have techno-commercial knowledge on the following packages/items :-

   a) Low Side Electrical Package including direct procurement of high side Electrical items (DG, Transformer, Panels etc)

   b) Low side HVAC packages including direct procurement of high side HVAC items (Chillers, AHU, Pumps, Cooling Tower)

   c) Fire Fighting & Plumbing Packages

   d) Low Voltage (ELV) Packages like FA/PA/Access Control/BMS/Security, IT Packages

4) Heading techno-commercial negotiations

5) Preparation of various MIS, Reports and Other Strategic Procurement Documents

6) Management Of pan India Procurement activities

7) Responsible for drafting, review and finalization of agreements with Suppliers , Employers , Consulting agencies , Main Contract Agreements , Sub contractor agreements etc that are related to Engineering Projects & having good drafting skills.

8) Structuring the contracts, managing the contracts, their administration, remediation and compliance.

9) Post Award Contract Management : Rate Analysis, Settlement of claims by vendors etc.

10) Working knowledge about Arbitration Act and the Complying procedures of the same & having worked in full life cycle of an Arbitrations shall be an advantage.

11) Working knowledge about various conditions of Contract will be an added advantage.

12) Knowledge about terms & Conditions of Work orders.

Responsibilities and Duties

• To Lead and execute the whole of the procurement function or in parts for Commercial Interiors category as per company norms
• Responsible for purchase decisions that impact cost of purchase, quality of purchase and timeliness of delivery etc of the purchase in relation to commercial interiors
• Implement Industry best practices for Purchase / Procurement by implementing Processes including automation of purchase processes, creating and revising existing procedures and formats used for purchase, updating the database and enhancing vendor connect
• To ensure internal customer delight by timely processing of quotes received from the site / vendors, evaluation of vendors in the line of priority for cost/quality/delivery/process compliance etc, management of payment cycles, inventory management and implementing effective mechanisms in purchase management
• Managing team of procurement executives or offices and freshers wherever applicable to deliver the team objectives by managing team interactions effectively and in collaborative manner . Equally so to manage individual contributor role in procurement function
• Responsible for periodic purchase related MIS and relevant daily, weekly and monthly reports to the management

Roles and Responsibilities :

• Handling inquiries to get quotations from the vendor and closing it by generating the purchase orders.
• Coordinating and negotiating with vendors to get the most cost effective quotations.
• Procure products at negotiated rates from vendors
• Researching new prospective brands and affitating with them for new business
• Establish and maintain relationships with industry influencers and key strategic partners
• Preparing proposals for the clients based on their respective inquiries. Utilizing excel to keep the dashboard off inquiries, quotation, purchase orders, payments & deliveries.

Key Skills required

• Excellent communication, presentation and leadership skills
• Sound knowledge of MS - Office
• Outstanding organizational and time management skills
• Aptitude in presentation and public speaking
• Attention to details Critical thinker and analytical problem solver

• Creating vendor-wise PO based on the total production requirement
• Raising PO to the vendors and following up with them for timely dispatch
• Managing the dispatches and deliveries of the items being ordered to the vendors
• Engaging with the logistics service providers to ensure timely delivery of the goods
• Supervising QC of the items received at factory
• Identifying the gaps in invoice and actual receipt and escalating to senior management
• Identifying new vendors for the required raw materials

Desired Candidate Profile

• Bachelor’s Degree
• Good Hindi speaking skills
• Knowledge in Kannada
• Strong learning and ‘can-do’ attitude
• Experience of working in factory or warehouse
• Good verbal communication skills
• Ability to multi-task 
• Excellent command over MS Excel