Executive Assistant to Founder

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. The main responsibility will include providing support to the Founders. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Experience Required: 1+ years of experience Location: Bengaluru

Responsibilities

• Manage professional and personal scheduling for the Founder, including agendas, mail, email, client management, task management .
• Coordinate complex scheduling and calendar management, as well as content and flow of
• information to the founder.
• Reminding the Director of important tasks and deadlines and ensuring tasks are completed on time.
• Maintain the highest level of confidentiality and adherence to policies and procedures.
• Manage diaries by scheduling, prioritizing, and managing appointments, travel arrangements, and papers for meetings.
• Maintain effective communication and working relationships with key partners and stakeholders at an operational level; the organisation’s senior management team and key internal and external stakeholders.
• Provide support to other members of the Directorates as necessary.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications, both internal and external.

**Hiring: Executive Assistant – Founder’s Office**

**Location:** Gurugram | Work from Office

**Experience:** 2–3 Years

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

**Gender:** Female Candidates Only

**Joining:** Immediate / Early Joiners Preferred

### About the Role

We are looking for an **Executive Assistant – Founder’s Office** to support the **Founder, CEO, and Director**.

This is not a conventional Executive Assistant role. It is a high-trust, high-ownership position where you will work closely with senior leadership, manage critical priorities, coordinate across teams, and ensure seamless execution of important business initiatives.

### Key Responsibilities

* Manage and prioritize the Founder’s calendar, meetings, appointments, and schedules.

* Drive end-to-end follow-ups with internal teams and external stakeholders.

* Prepare and maintain MIS reports, trackers, dashboards, and business reports.

* Coordinate cross-functional activities and monitor timelines.

* Draft professional emails, presentations, meeting notes, and business correspondence.

* Handle confidential information with complete discretion and professionalism.

* Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

* Anticipate requirements, proactively resolve bottlenecks, and ensure smooth workflow.

### Candidate Requirements

* Female candidates only.

* 2–3 years of experience as an **Executive Assistant or in a senior management support role**.

* Excellent verbal and written English communication skills.

* Confident and professional while interacting with CXOs, clients, and senior leadership.

* Strong interpersonal, coordination, and stakeholder management skills.

* Advanced proficiency in **Microsoft Excel, Google Sheets, PowerPoint, and MS Office**.

* Tech-savvy with hands-on exposure to AI productivity tools such as **ChatGPT, Microsoft Copilot, Gemini, Notion AI**, or similar platforms.

* Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

* Highly organized, detail-oriented, proactive, execution-focused, and comfortable multitasking in a fast-paced environment.

### Mandatory Requirement

**Only female candidates currently residing in Gurugram will be considered. Candidates based in Delhi or any other location are not eligible.**

### Employment Details

**Work Location:** Gurugram – Work from Office

**Payroll:** SPA Capital Services Limited

**Deployment:** Founder’s Office

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

Executive Assistant – Founder's Office (Female Candidates Only)

About the Role

We are looking for an Executive Assistant – Founder's Office (Female Candidates Only) to support the Founder, CEO, and Director.

This is not a conventional Executive Assistant role. It is a high-trust, high-ownership position where you will work at the center of strategic decisions, priorities, and execution.

You will work closely with the Founder, CEO, and Director, ensuring seamless coordination, effective communication, and flawless execution of critical business initiatives.

If you thrive in a fast-paced environment, take initiative before being asked, and enjoy bringing structure to complex situations, we'd love to hear from you.

Key Responsibilities

·      Manage and prioritize the Founder's calendar, meetings, appointments, and schedules.

·      Drive end-to-end follow-ups across internal teams and external stakeholders, ensuring timely execution.

·      Prepare and maintain MIS reports, trackers, dashboards, and business reports.

·      Coordinate cross-functional activities and monitor timelines to ensure deliverables are met.

·      Draft professional emails, presentations, meeting notes, and business correspondence.

·      Handle confidential information with complete discretion and professionalism.

·      Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

·      Anticipate requirements, resolve bottlenecks proactively, and ensure smooth workflow.

Candidate Profile

·      Female candidates only.

·      2–3 years of experience as an Executive Assistant or in a senior management support role.

·      Excellent verbal and written English communication skills (mandatory).

·      Confident, professional, and capable of interacting with CXOs, clients, and senior leadership.

·      Comfortable working closely with the Founder, CEO, and Director while managing sensitive and confidential information.

·      Strong interpersonal, coordination, and stakeholder management skills.

·      Advanced proficiency in Microsoft Excel, Google Sheets, PowerPoint, and MS Office.

·      Tech-savvy with hands-on exposure to v productivity tools such as ChatGPT, Microsoft Copilot, Gemini, Notion AI, or similar platforms.

·      Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

·      Highly organized, detail-oriented, proactive, execution-focused, and able to multitask in a fast-paced environment.

Mandatory Requirements

·      Only female candidates currently residing in Gurugram will be considered. Candidates based in Delhi or any other location are not eligible. This is non-negotiable.

·      Immediate joiners or candidates who can join at the earliest will be given strong preference.

Manage the executive’s calendar, appointments, meetings, and schedules.

Coordinate internal and external meetings and maintain meeting calendars.

Prepare presentations, reports, documents, and MIS as required.

Handle emails, correspondence, and follow-ups on behalf of management.

Coordinate with internal departments, clients, vendors, and external stakeholders.

Maintain confidential documents and business information.

Arrange travel, accommodation, and other logistics when required.

Prepare meeting agendas, minutes, and track action items.

Follow up with teams to ensure timely completion of assigned tasks.

Maintain records, files, and important documents.

Support management in day-to-day administrative and operational activities.

Handle multiple priorities and ensure deadlines are met.

JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

·        Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.

·        Handle sensitive and complex issues in a professional and objective manner.

·        Communicate with the diverse teams within the Institute and ensure flawless flow of information from Director’s office to all functions.

·        Help in creating and setting systems in place, Manage and set up meeting calendars.

·        Help in building a desirable culture of the Institute under guidance from management.

·        Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

·        Maintain records of Director’s contacts.

·        Screen calls, enquiries and requests, and deal with them when appropriate.

·        Produce documents, briefing papers, reports, and presentations for the Director.

·        Act as the point of contact among Key managers, clients, and other external partners.

·        Format information for internal and external communication for emails, presentations, and reports.

·        Maintaining a high level of confidentiality and professionalism in all aspects of the role.

·        On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.

·        Take minutes during meeting.

Job Requirement

·      Work experience as an Executive Assistant or similar role.

·      Excellent MS Office knowledge.

·      Outstanding organizational and time management skills.

·      Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).

·      Excellent verbal and written communications skills and confidentiality.

We are looking for a responsible and organized Office Executive to handle day-to-day office activities and administrative tasks. The candidate will be responsible for maintaining office records, coordinating with employees and clients, handling documentation, and ensuring smooth office operations.

Key Responsibilities:

• Manage day-to-day office administrative activities.
• Maintain files, records, documents, and office data.
• Handle emails, calls, and general office correspondence.
• Coordinate with clients, employees, vendors, and other departments.
• Prepare reports, documents, and basic Excel sheets.
• Maintain attendance and other office-related records.
• Handle printing, scanning, filing, and documentation work.
• Support management and other departments with administrative tasks.
• Ensure smooth functioning of daily office operations.

Required Skills:

• Good communication skills.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Good organizational and time-management skills.
• Ability to handle multiple tasks.
• Basic computer knowledge.
• Marathi/Hindi/English communication skills will be an advantage.

Qualification:

• Minimum 12th Pass / Graduate.
• Freshers can apply.
• Previous office/admin experience will be an advantage.

Job Type:

Full Time | On-site

About the company

House AI is an AI interior design app from Addicting Elements LLC that turns a photo of any room, exterior or garden into a photorealistic redesign in about 15 seconds, with 300+ styles on iOS, Android and the web, plus Shop from Image to find the real, in-stock furniture in a finished design across 330 retailers.

This role sits on the Creative team of the Creator Growth Internship Program. Build the before-and-after reveals, app demos and templates that make House AI videos look sharp.

Responsiblities

• Triage the inbox every weekday: draft replies to routine emails and flag what needs a decision.
• Schedule meetings, calls and candidate interviews across Indian and US time zones, and handle every reschedule.
• Send invites, confirmations and reminders, and share an agenda before each meeting.
• Keep a follow-up list of every open promise, who owes it and when it is due.
• Prepare short notes before important calls and write up the next steps after them.

Requirements

• A high school student, a college student or a fresher. There are no degree or grade requirements.
• Very organized and reliable: you check the inbox and calendar every weekday.
• Comfortable with Gmail and Google Calendar, including scheduling for someone else.
• You write short, polite, professional emails.
• Careful and discreet with confidential information.

Details

• Duration: 1 month
• Type: Unpaid, remote, flexible hours. Commission-based affiliate earnings available.
• Perks: Certificate of Completion, Letter of Recommendation

This is a one-month, remote, unpaid internship with a commission-based affiliate earning opportunity. Commission is linked to the results and value generated through eligible content and referrals. The opportunity is suitable for candidates seeking practical social media experience, a creative portfolio, and performance-based earning potential.

About the Role: 

Alpha Design Technologies is looking for a highly motivated and dynamic MBA professional to work directly with the Chief Business Officer. This is a strategic role offering exposure to defence, aerospace, government business, technology solutions, and corporate strategy. 

The selected candidate will act as the CBOs trusted business associate, ensuring smooth execution of daily priorities, stakeholder coordination, customer engagement, and business operations while supporting strategic initiatives across Defence, Homeland Security, Aerospace, Government, and Enterprise sectors. 

Key Responsibilities: 

Executive & Business Support 

* Manage the CBO’s calendar, meetings, appointments, travel plans, and business priorities. 

* Coordinate meetings with government officials, armed forces, customers, partners, OEMs, and internal teams. 

* Prepare meeting agendas, presentations, briefing notes, and minutes of meetings. 

* Track action items and ensure timely closure through continuous follow-up. 

Customer & Business Coordination 

* Coordinate with customers before and after meetings. 

* Prepare meeting summaries and maintain records of discussions. 

* Follow up on proposals, quotations, technical submissions, and commercial discussions. 

* Build strong working relationships with customers and internal stakeholders. 

Technical & Proposal Support 

* Participate in customer discussions involving defence and technology solutions. 

* Coordinate with engineering, presales, program management, and delivery teams to obtain technical inputs. 

* Assist in preparing capability presentations, solution documents, technical notes, compliance matrices, and proposal responses. 

* Understand customer requirements and coordinate internal teams to develop suitable solutions. 

Project & Program Coordination 

* Track ongoing opportunities and strategic projects. 

* Maintain dashboards for business opportunities, proposal status, customer engagements, and key milestones. 

* Monitor deliverables and ensure timely completion of assigned tasks. 

* Coordinate across multiple departments to drive execution. 

Research & Market Intelligence 

* Conduct market research on defence, aerospace, homeland security, electronics, AI, surveillance, and government modernization initiatives. 

* Track new tenders, procurement opportunities, industry developments, and competitor activities. 

* Prepare executive summaries and business intelligence reports. 

Communication & Documentation 

* Draft professional emails, meeting notes, business correspondence, and presentations. 

* Maintain confidential business records and documentation. 

* Support preparation of management reports and strategic reviews. 

Desired Qualifications: 

* MBA from a reputed institution (Marketing, Operations, Strategy, International Business, or General Management). 

* Engineering background will be an added advantage. 

* 1–4 years of experience in business coordination, consulting, project management, presales, or business development. 

* Fresh MBA graduates with exceptional communication and analytical skills may also be considered. 

Required Skills: 

* Excellent verbal and written communication. 

* Strong presentation and documentation skills. 

* Ability to interact confidently with senior executives, government officials, defence customers, and OEM partners. 

* High level of professionalism and confidentiality. 

* Strong analytical and problem-solving ability. 

* Excellent organisational and time-management skills. 

* Ability to multitask in a fast-paced environment. 

* Proficiency in Microsoft Office (PowerPoint, Excel, Word). 

* Familiarity with CRM tools and project management software is desirable

Business Operations Executive

Location: Mumbai  •  Experience: 0–2 Years  

▌ ABOUT BXI WORLD

At BXI (Barter Exchange of India), we have reinvented the age-old concept of bartering for the modern Indian enterprise. We empower businesses to let their goods and services work for them — transforming inventory into a powerful engine for growth. Our digital marketplace connects businesses across multiple categories, creating a vibrant B2B community where organizations exchange products and services through the BXI ecosystem.

▌ ABOUT THE ROLE

We are looking for a proactive, adaptable, and people-oriented Business Operations Executive to support our growing Business Operations team. You will work closely with clients, vendors, and internal teams to coordinate day-to-day operations, resolve queries, manage follow-ups, maintain documentation, and ensure tasks move smoothly from requirement to closure. This is a high-ownership role for someone who enjoys learning, taking initiative, and being hands-on in a fast-paced startup environment.

▌ KEY SKILLS

 Client & Vendor Coordination  |   Business Communication  |   Operations & Follow-up  |   MS Office / Excel  |   MIS & Documentation  |   Problem Solving  |   Task Management  |   Process Coordination 

▌ WHAT YOU'LL DO

•    Support the Business Operations team in managing day-to-day operational requirements and ensuring timely task closure

•    Coordinate with clients, vendors, and internal stakeholders to address queries and keep processes moving smoothly

•    Manage order, inventory, delivery, and other operational follow-ups across multiple requirements

•    Maintain accurate documentation, MIS reports, trackers, and operational records using MS Office / Excel / Google Sheets

•    Track timelines, identify gaps or delays, and proactively follow up or escalate issues before they impact delivery

•    Support client and vendor meetings, operational discussions, and on-ground activities whenever required

•    Work closely with different teams to solve operational issues and improve the overall execution process

▌ WHAT WE'RE LOOKING FOR

•    Graduate in Management, Marketing, Mass Media, Technology Management, or a related discipline

•    0–2 years of experience; freshers with strong communication, internship, or relevant corporate exposure are welcome

•    Excellent verbal and written communication skills with confidence in client and vendor interactions

•    Strong working knowledge of MS Office, Excel / Google Sheets, and basic MIS reporting

•    Proactive, go-getter attitude with the ability to take ownership instead of waiting for instructions

•    Comfortable working in a fast-paced, high-pressure startup environment with tight timelines and changing priorities

•    Strong coordination, follow-up, problem-solving, and attention-to-detail skills

•    Flexible and versatile — willing to attend meetings, support on-ground operational activities, and take on varied responsibilities when required

•    Exposure to B2B marketing or startup environments is a plus

Admin Executive

Location: A&D Plant, Mahindra world city Ajmer road , Bagrur area

Industry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.

Reporting To: Director

Company Name

A&D International (Part of Art Asia)

Company details

Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.

Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.

At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging. 

Location - Mahindra world city, Ajmer road

Mode of Working - Work from the office

Days of Working - 6 days

Responsibilities

Role Overview

We are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.

Key Responsibilities

Vendor Management

• Identify, onboard, and manage vendors for office supplies, housekeeping, security, and facility services
• Negotiate contracts, pricing, and service-level agreements (SLAs)
• Track vendor performance and ensure adherence to agreed service standards
• Process vendor invoices, maintain records, and coordinate with finance for timely payments
• Conduct periodic vendor evaluations and audits

Administration & Office Management

• Oversee daily administrative operations to ensure smooth office functioning
• Manage procurement and inventory of office supplies and assets
• Maintain administrative records, documentation, and compliance trackers
• Support internal teams with logistical and administrative requirements
• Coordinate travel, accommodation, and event arrangements as needed

Facilities Management

• Ensure optimal functioning of office infrastructure, utilities, and equipment
• Coordinate with internal teams and external service providers for repairs and maintenance
• Monitor facility-related budgets and cost optimization initiatives
• Ensure workplace safety, compliance, and adherence to company policies
• Manage office space utilization and seating arrangements

Housekeeping & Workplace Hygiene

• Supervise housekeeping staff and ensure cleanliness standards are consistently maintained
• Schedule and monitor cleaning activities across office premises
• Ensure hygiene compliance in common areas such as pantry, restrooms, and meeting rooms
• Conduct routine inspections and maintain quality standards

Interview process - Virtual and Face-to-Face

Skills:

Required Qualifications & Skills

• Bachelor’s degree in any discipline
• 2–5 years of experience in administration, facilities, or vendor management
• Strong vendor negotiation and stakeholder management skills
• Good understanding of facility operations and office administration processes
• Proficiency in MS Office (Excel, Word, Outlook)
• Strong organizational and multitasking abilities
• Attention to detail with a problem-solving mindset

Why Join Us?

• Work with leading furniture export industry
• Work will consistently growing company
• Work with Leaders of 25 years+ experience
• Amazing work Life Culture with Growth opportunities