Executive Assistant

• Manage the Founder’s calendar, meetings, appointments, and follow-ups.
• Coordinate with internal teams, clients, and external stakeholders.
• Handle emails, calls, correspondence, and important communications.
• Prepare reports, presentations, meeting notes, and business documents.
• Track assigned tasks and ensure timely follow-up and completion.
• Conduct basic research and provide required information to the Founder.
• Assist with meetings, travel arrangements, and official activities.
• Maintain strict confidentiality of business and management information.
• Support the Founder with day-to-day coordination and other professional requirements as assigned.

**Hiring: Executive Assistant – Founder’s Office**

**Location:** Gurugram | Work from Office

**Experience:** 2–3 Years

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

**Gender:** Female Candidates Only

**Joining:** Immediate / Early Joiners Preferred

### About the Role

We are looking for an **Executive Assistant – Founder’s Office** to support the **Founder, CEO, and Director**.

This is not a conventional Executive Assistant role. It is a high-trust, high-ownership position where you will work closely with senior leadership, manage critical priorities, coordinate across teams, and ensure seamless execution of important business initiatives.

### Key Responsibilities

* Manage and prioritize the Founder’s calendar, meetings, appointments, and schedules.

* Drive end-to-end follow-ups with internal teams and external stakeholders.

* Prepare and maintain MIS reports, trackers, dashboards, and business reports.

* Coordinate cross-functional activities and monitor timelines.

* Draft professional emails, presentations, meeting notes, and business correspondence.

* Handle confidential information with complete discretion and professionalism.

* Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

* Anticipate requirements, proactively resolve bottlenecks, and ensure smooth workflow.

### Candidate Requirements

* Female candidates only.

* 2–3 years of experience as an **Executive Assistant or in a senior management support role**.

* Excellent verbal and written English communication skills.

* Confident and professional while interacting with CXOs, clients, and senior leadership.

* Strong interpersonal, coordination, and stakeholder management skills.

* Advanced proficiency in **Microsoft Excel, Google Sheets, PowerPoint, and MS Office**.

* Tech-savvy with hands-on exposure to AI productivity tools such as **ChatGPT, Microsoft Copilot, Gemini, Notion AI**, or similar platforms.

* Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

* Highly organized, detail-oriented, proactive, execution-focused, and comfortable multitasking in a fast-paced environment.

### Mandatory Requirement

**Only female candidates currently residing in Gurugram will be considered. Candidates based in Delhi or any other location are not eligible.**

### Employment Details

**Work Location:** Gurugram – Work from Office

**Payroll:** SPA Capital Services Limited

**Deployment:** Founder’s Office

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

Executive Assistant – Founder's Office (Female Candidates Only)

About the Role

We are looking for an Executive Assistant – Founder's Office (Female Candidates Only) to support the Founder, CEO, and Director.

This is not a conventional Executive Assistant role. It is a high-trust, high-ownership position where you will work at the center of strategic decisions, priorities, and execution.

You will work closely with the Founder, CEO, and Director, ensuring seamless coordination, effective communication, and flawless execution of critical business initiatives.

If you thrive in a fast-paced environment, take initiative before being asked, and enjoy bringing structure to complex situations, we'd love to hear from you.

Key Responsibilities

·      Manage and prioritize the Founder's calendar, meetings, appointments, and schedules.

·      Drive end-to-end follow-ups across internal teams and external stakeholders, ensuring timely execution.

·      Prepare and maintain MIS reports, trackers, dashboards, and business reports.

·      Coordinate cross-functional activities and monitor timelines to ensure deliverables are met.

·      Draft professional emails, presentations, meeting notes, and business correspondence.

·      Handle confidential information with complete discretion and professionalism.

·      Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

·      Anticipate requirements, resolve bottlenecks proactively, and ensure smooth workflow.

Candidate Profile

·      Female candidates only.

·      2–3 years of experience as an Executive Assistant or in a senior management support role.

·      Excellent verbal and written English communication skills (mandatory).

·      Confident, professional, and capable of interacting with CXOs, clients, and senior leadership.

·      Comfortable working closely with the Founder, CEO, and Director while managing sensitive and confidential information.

·      Strong interpersonal, coordination, and stakeholder management skills.

·      Advanced proficiency in Microsoft Excel, Google Sheets, PowerPoint, and MS Office.

·      Tech-savvy with hands-on exposure to v productivity tools such as ChatGPT, Microsoft Copilot, Gemini, Notion AI, or similar platforms.

·      Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

·      Highly organized, detail-oriented, proactive, execution-focused, and able to multitask in a fast-paced environment.

Mandatory Requirements

·      Only female candidates currently residing in Gurugram will be considered. Candidates based in Delhi or any other location are not eligible. This is non-negotiable.

·      Immediate joiners or candidates who can join at the earliest will be given strong preference.

Manage the executive’s calendar, appointments, meetings, and schedules.

Coordinate internal and external meetings and maintain meeting calendars.

Prepare presentations, reports, documents, and MIS as required.

Handle emails, correspondence, and follow-ups on behalf of management.

Coordinate with internal departments, clients, vendors, and external stakeholders.

Maintain confidential documents and business information.

Arrange travel, accommodation, and other logistics when required.

Prepare meeting agendas, minutes, and track action items.

Follow up with teams to ensure timely completion of assigned tasks.

Maintain records, files, and important documents.

Support management in day-to-day administrative and operational activities.

Handle multiple priorities and ensure deadlines are met.

JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

·        Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.

·        Handle sensitive and complex issues in a professional and objective manner.

·        Communicate with the diverse teams within the Institute and ensure flawless flow of information from Director’s office to all functions.

·        Help in creating and setting systems in place, Manage and set up meeting calendars.

·        Help in building a desirable culture of the Institute under guidance from management.

·        Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

·        Maintain records of Director’s contacts.

·        Screen calls, enquiries and requests, and deal with them when appropriate.

·        Produce documents, briefing papers, reports, and presentations for the Director.

·        Act as the point of contact among Key managers, clients, and other external partners.

·        Format information for internal and external communication for emails, presentations, and reports.

·        Maintaining a high level of confidentiality and professionalism in all aspects of the role.

·        On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.

·        Take minutes during meeting.

Job Requirement

·      Work experience as an Executive Assistant or similar role.

·      Excellent MS Office knowledge.

·      Outstanding organizational and time management skills.

·      Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).

·      Excellent verbal and written communications skills and confidentiality.

Admin Executive

Location: A&D Plant, Mahindra world city Ajmer road , Bagrur area

Industry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.

Reporting To: Director

Company Name

A&D International (Part of Art Asia)

Company details

Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.

Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.

At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging. 

Location - Mahindra world city, Ajmer road

Mode of Working - Work from the office

Days of Working - 6 days

Responsibilities

Role Overview

We are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.

Key Responsibilities

Vendor Management

• Identify, onboard, and manage vendors for office supplies, housekeeping, security, and facility services
• Negotiate contracts, pricing, and service-level agreements (SLAs)
• Track vendor performance and ensure adherence to agreed service standards
• Process vendor invoices, maintain records, and coordinate with finance for timely payments
• Conduct periodic vendor evaluations and audits

Administration & Office Management

• Oversee daily administrative operations to ensure smooth office functioning
• Manage procurement and inventory of office supplies and assets
• Maintain administrative records, documentation, and compliance trackers
• Support internal teams with logistical and administrative requirements
• Coordinate travel, accommodation, and event arrangements as needed

Facilities Management

• Ensure optimal functioning of office infrastructure, utilities, and equipment
• Coordinate with internal teams and external service providers for repairs and maintenance
• Monitor facility-related budgets and cost optimization initiatives
• Ensure workplace safety, compliance, and adherence to company policies
• Manage office space utilization and seating arrangements

Housekeeping & Workplace Hygiene

• Supervise housekeeping staff and ensure cleanliness standards are consistently maintained
• Schedule and monitor cleaning activities across office premises
• Ensure hygiene compliance in common areas such as pantry, restrooms, and meeting rooms
• Conduct routine inspections and maintain quality standards

Interview process - Virtual and Face-to-Face

Skills:

Required Qualifications & Skills

• Bachelor’s degree in any discipline
• 2–5 years of experience in administration, facilities, or vendor management
• Strong vendor negotiation and stakeholder management skills
• Good understanding of facility operations and office administration processes
• Proficiency in MS Office (Excel, Word, Outlook)
• Strong organizational and multitasking abilities
• Attention to detail with a problem-solving mindset

Why Join Us?

• Work with leading furniture export industry
• Work will consistently growing company
• Work with Leaders of 25 years+ experience
• Amazing work Life Culture with Growth opportunities

We are looking for a responsible and organized Office Executive to handle day-to-day office activities and administrative tasks. The candidate will be responsible for maintaining office records, coordinating with employees and clients, handling documentation, and ensuring smooth office operations.

Key Responsibilities:

• Manage day-to-day office administrative activities.
• Maintain files, records, documents, and office data.
• Handle emails, calls, and general office correspondence.
• Coordinate with clients, employees, vendors, and other departments.
• Prepare reports, documents, and basic Excel sheets.
• Maintain attendance and other office-related records.
• Handle printing, scanning, filing, and documentation work.
• Support management and other departments with administrative tasks.
• Ensure smooth functioning of daily office operations.

Required Skills:

• Good communication skills.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Good organizational and time-management skills.
• Ability to handle multiple tasks.
• Basic computer knowledge.
• Marathi/Hindi/English communication skills will be an advantage.

Qualification:

• Minimum 12th Pass / Graduate.
• Freshers can apply.
• Previous office/admin experience will be an advantage.

Job Type:

Full Time | On-site

Job Description –Executive Assistant (Finance)

Position Title: Executive Assistant (Finance)

Location: Mumbai

Department: Finance

Reports to: CFO

Role Overview

The role will function as a strategic project management partner to the CFO, driving execution of key initiatives, strengthening business finance coordination, and ensuring alignment across group entities. The incumbent will be responsible for driving execution discipline, ensuring cross-functional alignment, and delivering strategic priorities on time, while enabling data-driven decision-making and robust performance tracking at a group level.

Key Responsibilities

1. Project Management (Finance & Business Initiatives)

• Drive and track key finance and cross-functional projects across the group.
• Develop project plans, timelines, and milestones for strategic initiatives.
• Monitor progress, identify risks, and ensure timely execution.
• Coordinate with stakeholders to resolve bottlenecks and drive accountability.
• Maintain project dashboards and status reports for leadership review.
• Proactively raise red flags in case there is a major devitation

2. Business & Finance Coordination

• Act as a central coordination point between finance, manufacturing, HR,compliance and leadership teams.
• Ensure alignment of financial plans with business objectives across Diamond & Jewellery divisions.
• Facilitate seamless flow of information across departments for decision-making.
• Support implementation of group-level finance initiatives and policies. Coordinate with various teams for financial data consolidation.
• Ensure timely availability of financial information for management reviews.
• Drive compliance coordination by liaising with internal stakeholders, external consultants, and auditors to ensure adherence to regulatory requirements

3. Group Alignment & Governance

• Ensure alignment of common goals and priorities across divisions.
• Track key business metrics and performance indicators at a group level.
• Support leadership in driving standardization of processes and reporting across entities.
• Follow up on action items from leadership meetings and ensure closure.

4. Management Reporting & MIS

• Prepare and consolidate group level monthly MIS, financial dashboards, and management reports.
• Analyze revenue trends, cost structures, margins, and working capital. Present financial insights to support business strategy and operational decisions.
• Improve reporting structures and financial analytics
• Provide actionable insights for leadership decision-making.
• Ensure accuracy and timeliness of financial and business reporting.

5. Process Improvement & Automation

• Identify and eliminate process inefficiencies, duplication of work, and manual dependencies across finance and business teams.
• Implement SOPs (Standard Operating Procedures) for key finance and cross-functional processes.
• Drive automation of recurring reports and workflows
• Drive process standardization across finance and business functions.
• Identify opportunities for automation and efficiency improvement.

6. Special Projects & Business Analysis

• Work on special finance projects such as cost optimization, profitability improvement, and financial restructuring.
• Conduct data-driven analysis to support new business initiatives.
• Support leadership in strategic financial planning and decision-making.

Key Skills & Competencies

• Strong knowledge of financial reporting and analysis
• Advanced financial modelling and analytical skills
• Ability to translate financial data into strategic insights
• Strong stakeholder management and coordination skills
• High level of confidentiality and professionalism
• Advanced proficiency in Excel, PowerPoint, and financial MIS systems
• Experience in SAP and ERP systems

Qualifications & Experience

• CA / MBA (Finance) or equivalent qualification.
• 8-12 years of experience in finance, financial planning & analysis, or consulting
• Experience in manufacturing / trading / diamond or jewelry industry preferred

About the Role: 

Alpha Design Technologies is looking for a highly motivated and dynamic MBA professional to work directly with the Chief Business Officer. This is a strategic role offering exposure to defence, aerospace, government business, technology solutions, and corporate strategy. 

The selected candidate will act as the CBOs trusted business associate, ensuring smooth execution of daily priorities, stakeholder coordination, customer engagement, and business operations while supporting strategic initiatives across Defence, Homeland Security, Aerospace, Government, and Enterprise sectors. 

Key Responsibilities: 

Executive & Business Support 

* Manage the CBO’s calendar, meetings, appointments, travel plans, and business priorities. 

* Coordinate meetings with government officials, armed forces, customers, partners, OEMs, and internal teams. 

* Prepare meeting agendas, presentations, briefing notes, and minutes of meetings. 

* Track action items and ensure timely closure through continuous follow-up. 

Customer & Business Coordination 

* Coordinate with customers before and after meetings. 

* Prepare meeting summaries and maintain records of discussions. 

* Follow up on proposals, quotations, technical submissions, and commercial discussions. 

* Build strong working relationships with customers and internal stakeholders. 

Technical & Proposal Support 

* Participate in customer discussions involving defence and technology solutions. 

* Coordinate with engineering, presales, program management, and delivery teams to obtain technical inputs. 

* Assist in preparing capability presentations, solution documents, technical notes, compliance matrices, and proposal responses. 

* Understand customer requirements and coordinate internal teams to develop suitable solutions. 

Project & Program Coordination 

* Track ongoing opportunities and strategic projects. 

* Maintain dashboards for business opportunities, proposal status, customer engagements, and key milestones. 

* Monitor deliverables and ensure timely completion of assigned tasks. 

* Coordinate across multiple departments to drive execution. 

Research & Market Intelligence 

* Conduct market research on defence, aerospace, homeland security, electronics, AI, surveillance, and government modernization initiatives. 

* Track new tenders, procurement opportunities, industry developments, and competitor activities. 

* Prepare executive summaries and business intelligence reports. 

Communication & Documentation 

* Draft professional emails, meeting notes, business correspondence, and presentations. 

* Maintain confidential business records and documentation. 

* Support preparation of management reports and strategic reviews. 

Desired Qualifications: 

* MBA from a reputed institution (Marketing, Operations, Strategy, International Business, or General Management). 

* Engineering background will be an added advantage. 

* 1–4 years of experience in business coordination, consulting, project management, presales, or business development. 

* Fresh MBA graduates with exceptional communication and analytical skills may also be considered. 

Required Skills: 

* Excellent verbal and written communication. 

* Strong presentation and documentation skills. 

* Ability to interact confidently with senior executives, government officials, defence customers, and OEM partners. 

* High level of professionalism and confidentiality. 

* Strong analytical and problem-solving ability. 

* Excellent organisational and time-management skills. 

* Ability to multitask in a fast-paced environment. 

* Proficiency in Microsoft Office (PowerPoint, Excel, Word). 

* Familiarity with CRM tools and project management software is desirable

About Worql

Worql is a technology startup building software that helps IT services companies manage client engagements, track project changes, verify delivery, and maintain commercial accountability.

We work with founders and leadership teams at software development agencies and IT services firms, helping them manage client relationships and delivery operations more efficiently.

About the Role

We're looking for a motivated, resourceful Founder’s Office Associate to work directly with Worql's founder across business development, growth, research, and daily operations.

This is a hands-on role with significant responsibility from day one. Your primary focus will be helping Worql acquire new customers by identifying promising companies, engaging decision-makers, building relationships, and generating qualified sales opportunities.

Beyond sales, you'll contribute to marketing, market research, product feedback, and operational projects that support the company's growth.

We're looking for someone who takes initiative, communicates effectively, and can turn an assignment into a finished result without constant supervision.

Key Responsibilities

Business Development & Sales

• Identify and research potential customers, particularly founders and executives of software development and IT services companies.
• Initiate personalized conversations through LinkedIn and email.
• Manage outreach campaigns, follow-ups, and prospect relationships.
• Qualify potential customers and schedule meetings with the founder.
• Maintain accurate records of prospects, conversations, and sales opportunities.

Growth & Marketing

• Research industry trends, competitors, and potential market opportunities.
• Help develop LinkedIn content, outreach messaging, and marketing initiatives.
• Identify new channels and strategies for reaching prospective customers.
• Support experiments designed to improve customer acquisition.

Founder’s Office & Operations

• Prepare company and prospect research ahead of important meetings.
• Assist with business documentation, spreadsheets, scheduling, and follow-ups.
• Test Worql's platform and provide structured feedback on the customer experience.
• Coordinate projects and complete assignments across different business functions.
• Provide concise daily updates on completed work, priorities, and challenges.

Who We're Looking For

• Strong written and spoken English communication skills.
• Confidence communicating professionally with business owners and senior executives.
• Genuine interest in startups, entrepreneurship, technology, and B2B sales.
• Strong research, organizational, and problem-solving abilities.
• Ability to work independently, manage priorities, and take ownership of responsibilities.
• Comfortable using LinkedIn, spreadsheets, and modern productivity tools.
• Willingness to learn quickly, experiment, and adapt in a fast-moving startup environment.
• Previous experience in business development, sales, marketing, or startup operations.
• Familiarity with LinkedIn Sales Navigator, Apollo, or CRM tools.
• Understanding of how software development agencies and IT services businesses operate.

Previous startup experience is not mandatory. Relevant internships, freelance projects, college initiatives, or independent work are equally valuable.

Compensation & Growth

• Fixed stipend: ₹22,000 per month.
• Sales meeting incentive: ₹500 for every qualified sales meeting booked and completed.
• Customer acquisition incentive: ₹2,500 for every paid customer engagement closed.
• Performance incentives: Uncapped.
• Career opportunity: High-performing candidates may receive an offer for a permanent full-time position after the initial three-month period.

You'll work directly with the founder, gain exposure to how an early-stage technology business operates, and have opportunities to take on greater responsibility as the company grows.

Submit your CV along with a short response (maximum 150 words) to the following question:

A client keeps asking a software development company for small additional features during a project. What problems might this create for the company's founder, and how would you initiate a conversation with that founder about the issue?

We're interested in how you think, communicate, and approach real business problems, not just your qualifications.