Engineer

Responsibilities:

• Handle procurement of engineering materials, components, and equipment.
• Identify and negotiate with vendors/suppliers.
• Generate and manage Purchase Orders (POs).
• Compare quotations and prepare comparative statements.
• Coordinate with suppliers for delivery, quality, and payment terms.
• Maintain purchase records and vendor documentation.
• Monitor inventory requirements and ensure timely material availability.
• Coordinate with Production, Stores, Quality, and Engineering teams.
• Develop new vendors and maintain existing vendor relationships.
• Follow company procurement policies and cost-control measures.

Required Skills:

• Procurement / Purchase
• Vendor Management
• Negotiation
• Purchase Order (PO)
• RFQ / Quotation Management
• Vendor Development
• Cost Analysis
• Inventory Management
• MS Excel
• ERP/SAP knowledge
• Engineering materials/components knowledge

Key Responsibilities:

• Identify and evaluate relevant tender opportunities.
• Prepare and submit tender documents in line with client requirements.
• Review tender requirements, eligibility criteria, and submission deadlines.
• Coordinate with Sales, Finance, Legal, and Technical teams to gather necessary information.
• Assist in pricing, cost estimation, and proposal preparation.
• Ensure timely and accurate submission of tender documents.
• Maintain tender records and track submission status and outcomes.
• Share regular updates and reports with management.

Key Responsibilities

• Handle complete procurement for academic, admin, IT, transport, housekeeping & facility items.
• Evaluate PRs, prepare POs, and ensure timely deliveries.
• Identify, onboard & manage vendors; negotiate best pricing and contracts.
• Maintain procurement documentation, compliance, and vendor performance reports..
• Monitor stock levels, reduce costs, and ensure uniform quality across all campuses
• Coordinate with School Principals, HODs, Finance, IT, Transport & Maintenance teams.
• Lead day-to-day purchasing operations efficiently and effectively.

Skills & Requirements

• 2+ years of experience in procurement/purchasing, with 2+ years in a managerial role. Experience in Education/School/University sector preferred.
• Strong negotiation, vendor management, contract handling & cost-saving skills.
• Good knowledge of school/university procurement, government norms, and compliance.
• Proficiency in MS Excel, MS Office & ERP systems.
• Graduation, Operations, or related field preferred.

• Quantity Take-off & Measurement
• BOQ Preparation
• Cost Estimation & Costing
• Rate Analysis
• Contractor Billing & Bill Verification
• Quantity Verification
• Variation / Change Order Management
• Material Quantity Calculation
• Project Cost Control
• Tendering & Vendor Quotation Comparison
• Final Account Preparation
• Budget Preparation & Monitoring
• Site Measurement
• Reading Architectural & Interior Drawings
• Knowledge of Civil & Interior Works
• Contractor & Vendor Coordination
• Strong MS Excel skills
• Knowledge of AutoCAD for drawing and quantity reference
• Good analytical and numerical skills
• Negotiation and commercial skills
• Documentation and reporting
• Good communication and coordination skills

For Interior Projects – Important Skills

Since PencilSketch mainly handles corporate/workplace interior projects, I would particularly look for candidates with experience in:

Interior BOQ + Quantity Take-off + Civil Works + Flooring + False Ceiling + Partition + Joinery + Furniture + Painting + Electrical/MEP coordination + Vendor Billing + Rate Analysis + Cost Control.