Assistant HR Manager

Job Description: Talent Acquisition Specialist

Position: Talent Acquisition Specialist

Location: Auckland, New Zealand (Remote)

Employment Type: Full-Time

Reporting to: Director, ICL Immigration

About Us:

ICL Immigration is a growing immigration consultancy based in Auckland, New Zealand. We specialize in assisting people in their journey to live, work, study, and settle in New Zealand. As we scale our operations, we seek a dynamic Talent Acquisition Specialist to lead recruitment efforts and support basic HR operations.

Role Summary:

The Talent Acquisition Specialist will be critical in building our team to meet business needs. The focus will be on end-to-end recruitment for various roles, including sourcing, screening, and onboarding top talent. Additionally, the Role will involve managing essential HR functions, such as payroll, employee records, and performance review documentation, using automated systems.

Key Responsibilities:

Talent Acquisition (80% of Role):

• Develop and execute recruitment strategies to meet hiring needs.

• Source, attract, and engage candidates using LinkedIn, Seek, and other job boards.

• Screen and interview candidates, assessing both technical and cultural fit.

• Manage the candidate pipeline and ensure timely hiring for critical roles.

• Coordinate onboarding processes to ensure a smooth transition for new hires.

• Build and maintain a talent pool for future hiring needs.

HR Support (20% of Role):

• Oversee payroll and leave tracking using Zoho Books and Employment Hero.

• Manage employee records and ensure compliance with HR policies.

• Coordinate quarterly performance reviews, including preparation and documentation.

• Provide feedback on HR automation tools and suggest process improvements.

• Act as a point of contact for basic employee queries related to HR policies and procedures.

What Success Looks Like:

• Efficiently filling key roles within agreed timelines.

• Building a strong pipeline of qualified candidates.

• Ensuring HR tasks, such as payroll and performance review coordination, are handled accurately and on time.

• Contributing to a high-performing and collaborative workplace culture.

Ideal Candidate Profile:

Experience:

• 3–5 years of experience in talent acquisition or recruitment, preferably in professional services or a scaling business.

• Familiarity with HR software, especially Zoho Books and Employment Hero, or similar platforms preferred but not required.

• Proven ability to source and recruit for hard-to-fill roles.

Skills and Competencies:

• Strong knowledge of recruitment best practices and talent acquisition strategies.

• Excellent interpersonal and communication skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Proficient in using ATS platforms, recruitment tools, and HR automation software.

• Analytical mindset with a focus on continuous improvement and efficiency.

What We Offer:

• Competitive salary and performance-based incentives.

• Opportunities for professional development and growth.

• Flexibility to work remotely or in a hybrid environment.

• A collaborative and entrepreneurial work culture where your ideas are valued.

How to Apply:

If you are passionate about recruitment and want to contribute to the growth of a dynamic company, we’d love to hear from you. Apply now with your CV and a brief cover letter explaining why you fit this Role.

We are currently seeking a passionate and dynamic HR Recruiter to join our team and help us find the best talent to support our mission.

Job Summary:

The HR Recruiter will be responsible for sourcing, screening, and selecting qualified candidates for various positions within the organization. This role will require a deep understanding of recruitment strategies, excellent communication skills, and the ability to build relationships with hiring managers and candidates alike.

Key Responsibilities:

Collaborate with hiring managers to understand staffing needs and develop effective recruitment strategies.

Create and post job advertisements on various platforms and the company website.

Source candidates using various methods, including social media, job boards, and networking.

Review resumes, conduct initial phone screens, and coordinate interviews with candidates.

Maintain a talent pool of potential candidates for future openings.

Conduct reference checks and background verification as required.

Prepare and extend job offers to selected candidates.

Assist in developing and implementing recruitment processes and policies.

Provide a positive candidate experience throughout the hiring process.

Stay updated on industry trends and recruitment best practices.

Qualifications:

Bachelor’s degree in Human Resources, Business Administration, or a related field.

 years of experience in recruitment or talent acquisition.

Proficiency in applicant tracking systems (ATS) and HR software.

Strong knowledge of employment laws and regulations.

Excellent communication and interpersonal skills.

Ability to work collaboratively in a team environment and manage multiple priorities.

Strong organizational and problem-solving abilities.

• Designing and implementing the overall recruiting strategy.
• Interacting with stakeholders and clients for understanding requirements, drafting JDs, interviews and negotiating results (where necessary).
• Sourcing and attracting candidates by using databases, social media etc.
• Conducting interviews and filtering candidates for open positions.
• Negotiating salaries and joining dates.
• Onboarding.

• Provide support to an organization in finding the qualified candidates for vacant job positions.
• Contribute to the human resource management and employment for smooth functioning of a medical facility.
• Review large number of resumes or curriculum vitae
• Research for job fairs, job seminars and involve in cold calling, referral recruiting, etc., to get the right candidate.
• Screen each resume carefully to shortlist the appropriate ones, based on the professional and personal credentials.
• Manage interview on telephones or personal meeting to figure out the matched qualities, before processing it to the hiring manager or key interview panel.
• Assist in arranging face-to-face interview with higher management.
• Assist the managers in recognizing the key skills and competencies of the candidate to make the final selection of the candidate.
• Negotiate and decide the cost/salary of the employee in consultation with the higher management.
• Check the background of candidates followed by employment reference checking.
• Carry out pre-employment tests like medical test, intelligence quotient, emotional quotient, etc.
• Report to the manager on the status of the interview and selection process.
• Work according to the rules, regulations and recruitment strategies of the organization.
• Suggest new approaches towards developing better recruitment policies.
• Arrange several marketing initiatives in advertising job vacancies through job sites, company website, newspaper, job vacancy journals, etc.
• Monitor the need for new employees for a particular post.
• Suggest effective employee benefit schemes to enhance the organization's effectiveness.
• Be aware of the healthcare job market trends.
• Analyze and review the effectiveness of the selected candidates and take corrective steps if goals are not met.

About us:

we are recruiting company specialized in IT based in Tokyo, Japan. we are expanding and looking for potential candidate to work as a recruiter. There will be ample of opportunities to explore and learn specially advanced and international market like Japan.

We are looking for a Senior IT Recruiter with minimum 5 years of full-cycle recruiting experience, from talent sourcing and attracting candidates to interviewing and hiring great employees.

Responsibilities:

• Develop and update job descriptions and job specifications.
• Source and recruit candidates by using databases, social media etc.
• Screen candidates resumes and job applications.
• Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule.
• Assess applicants’ relevant knowledge, skills, soft skills, experience and aptitudes.
• Act as a point of contact and build influential candidate relationships during the selection process.
• Coordinate with candidate and client.

Requirements

• Proven work experience as a IT Recruiter
• Hands on experience with various selection processes (video interviewing, phone interviewing, reference check etc.)
• Excellent communication and interpersonal skills
• Familiarity with HR databases, Applicant Tracking Systems (ATS).

We have best incentives like Weekly Mini Rewards, Quarterly, Bonus on the top of salary, team gatherings.

We are building for the future of work by changing the way the world looks at information and data paradigms. The Meaning Engine by India-based Needle Innovision enables building solutions by processing meaningful data out of anything stored anywhere - structured, unstructured data types, distributed, at scale and more. 

In our quest to do more, we are looking for a fantastic Talent Acquisition Specialist to join us in a hybrid setting. Below are some (seriously important) green flags that we are looking for from you: 

🟢 Ability to build and repeat the vision, not just work on tasks in the new phase of your career

🟢 Empathy for people and ability to connect with diverse individuals

🟢 Be a transparent and communicative person 

🟢 Champion Diversity and Inclusion initiatives and incorporate them in the hiring process

This could be an awesome launching pad for someone who believes in our mantra of "find them, grow them, keep them,". Our teams are sustained on values of care and we offer a generous number of vacation days, the opportunity to craft your calendar with flexible schedules and very soon an insurance plan for you and your loved ones.

What you will do: 

• Coordinate with the functional and technical team leads to identify staffing needs
• Determine selection criteria and standardize the selection process across tech and non-tech roles
• Source potential candidates through online channels (e.g. social platforms and professional networks)
• Plan interview and selection procedures, including screening calls, assessments and in-person/virtual interviews
• Assess candidate information, including resumes and contact details, and maintain an updated pipeline
• Design compelling job descriptions and interview questions that reflect each position’s requirements
• Lead employer branding initiatives and collaborate with the Marketing and Communications team, when needed
• Foster long-term relationships with past applicants and potential candidates

What you will bring: 

• 2-4 years experience in talent acquisition (preferably in a start-up environment) and hands-on experience with full-cycle recruiting using various interview techniques and evaluation methods
• Proficiency in maintaining the hiring pipeline for multiple roles, at the junior - mid-level roles (experience in hiring for leadership roles can be a bonus)
• Familiarity with social media, resume databases, and professional networks (e.g. Stack Overflow and Github) 
• Ability to devise innovative sourcing strategies for potential applicants
• Excellent verbal and written communication skills and ability to work closely with others across different teams.
• A keen understanding of the requirements for each role in the company
• Proficiency in documenting processes and keeping up with industry trends

If you are excited by the prospect of helping us build a team that works to build digital transformation solutions, and if you have an eye for spotting talent in the fast-paced start-up environment, we think you could be the one to help build the impact we are looking for.