Procurement and Operations Head

JOB DETAILS:

Job Role: Procurement Manager

Industry: FMCG

Function: Procurement & Supply chain Management

Work Mode: ONSITE

Working Day: 5

Salary: Best in Industry

Experience: 7-10 years

Location: Gurgaon

Required Skills: Handling Procurement

Criteria:

• Proven experience in procurement within Cosmetics, Baby Care, or Personal Hygiene categories
• End-to-end procurement ownership (raw materials, packaging, finished goods)
• Strong experience in vendor sourcing, evaluation, onboarding, and negotiations
• Ability to manage pricing, MOQs, lead times, credit terms, and SLAs
• Hands-on experience in cost optimization and supplier consolidation
• Strong knowledge of quality, compliance, and regulatory standards (BIS, FDA, ISO, GMP)
• Strong capability in costing, BOMs, MIS, procurement KPIs, and analytics
• Excellent stakeholder management across supply chain, R&D, and marketing

Preferred but Expected 

• Experience in D2C or new-age startup environments
• Exposure to fast-paced, scale-up operations
• Experience managing inventory planning and obsolescence control

Description

Job Title: Procurement Manager – Cosmetics, Baby Care & Personal Hygiene

Role Overview

We are looking for a Procurement Manager with strong experience in Cosmetics, Baby Care, and Personal Hygiene categories, preferably from new-age D2C startups. The role will manage end-to-end procurement, vendor partnerships, cost optimization, and compliance, supporting fast-paced product launches and scale-up operations.

Key Responsibilities

Strategic Sourcing & Procurement

• Lead end-to-end sourcing of raw materials, packaging, and finished goods

• Develop agile procurement strategies aligned with D2C business models

• Identify, evaluate, and onboard manufacturers, formulators, and packaging vendors

• Drive cost optimization, negotiations, and supplier consolidation

Vendor & Contract Management

• Negotiate pricing, MOQs, lead times, credit terms, and SLAs

• Manage long-term supplier relationships and performance metrics

• Draft and manage vendor contracts and rate cards

• Handle escalations and supply risks in high-growth environments

Quality, Compliance & Regulatory

• Ensure compliance with cosmetic, baby care, and hygiene regulations (BIS, FDA, ISO, GMP, etc.)

• Coordinate with QA/QC teams for audits, approvals, and quality assurance

• Ensure all regulatory documentation is maintained and audit-ready

Planning, Inventory & NPD Support

• Collaborate with demand planning, supply chain, R&D, and marketing teams

• Support New Product Development (NPD) sourcing and rapid launch timelines

• Maintain optimal inventory levels while minimizing excess and obsolescence

Costing, MIS & Analytics

• Prepare cost sheets, BOMs, and vendor benchmarks

• Track savings, procurement KPIs, and supplier performance

• Present regular MIS and insights to leadership

Job Title: Purchase Executive

Qualification: BE/Bcom

Experience: 3 to 5 SAME FIELD

Industry: Manufacturing

Notice Period :1 (immediate joining)

Key Responsibilities:

We are seeking a motivated and detail-oriented Purchase expert to join our procurement team. The ideal candidate will be responsible for sourcing and purchasing materials, equipment, and services required by the organization. This role requires strong negotiation skills, keen attention to detail, and the ability to build strong supplier relationships. The Purchase Executive will play a crucial role in ensuring that all procurement activities support and adhere to organizational goals and objectives.

Key Responsibilities:

1.     Sourcing and Procurement:

o   Identify and source suppliers and vendors for various products and services.

o   Evaluate suppliers based on price, quality, and delivery speed.

o   Negotiate contracts, terms, and conditions with suppliers.

2.     Purchase Order Management:

o   Generate purchase orders and ensure accuracy of specifications, quantities, and delivery timelines.

o   Monitor and track orders to ensure timely delivery.

o   Resolve discrepancies between purchase orders and supplier invoices.

3.     Inventory Management:

o   Maintain optimal inventory levels to meet operational requirements.

o   Coordinate with warehouse and logistics teams to ensure efficient stock replenishment and distribution.

4.     Supplier Relationship Management:

o   Develop and maintain strong relationships with suppliers.

o   Address supplier issues and concerns promptly to ensure uninterrupted flow of goods and services.

5.     Compliance and Documentation:

o   Ensure compliance with company policies, procedures, and regulatory requirements.

o   Maintain accurate records of purchases, pricing, and other relevant data.

Skills and Qualifications:

·        Proven experience in Purchase field or similar role, preferably in [industry or sector].

·        Solid knowledge of procurement processes, policies, and procedures.

·        Strong negotiation and communication skills.

·        Excellent analytical and problem-solving abilities.

·        Proficient in MS Office suite and ERP software

Key Responsibilities:

• Estimation & Coordination
• Work closely with interior designers to understand project requirements.
• Assist in preparing BOQs (Bill of Quantities) and cost estimations.
• Provide market rates and vendor inputs during the design stage.
• Quotation Management
• Source multiple quotations for materials, furniture, fittings, and finishes.
• Prepare comparative statements (quotation analysis) for management review.
• Negotiations & Approvals
• Negotiate prices, delivery timelines, and payment terms with vendors.
• Get approvals from management and issue purchase orders.
• Ensure all approvals, contracts, and documentation are properly maintained.
• Vendor & Material Management
• Identify and maintain a network of reliable vendors for all interior categories.
• Coordinate with vendors for timely supply as per project schedule.
• Resolve issues related to quality, billing, or delivery delays.
• Cost Control & Compliance
• Monitor material usage to minimize wastage.
• Ensure purchases are within approved budgets.
• Comply with company procurement policies and quality standards.

Skills & Requirements:

• Strong knowledge of interior materials, BOQs, and cost estimation.
• Ability to collaborate with interior designers and project managers.
• Excellent negotiation, vendor management, and documentation skills.
• Proficiency in MS Excel / ERP procurement tools.
• 8–12 years’ experience in procurement/vendor management in interiors or construction.

Working day - Tue-Sun . Monday off 

Job Description:

Key Responsibilities:

Procurement Management

• Oversee and manage the procurement of raw materials and packaging materials for cosmetic production.
• Identify, evaluate, and establish strong relationships with new and existing suppliers.
• Negotiate contracts, pricing, and terms to ensure cost-effectiveness without compromising quality.
• Ensure timely delivery of materials to maintain seamless production schedules.
• Conduct market research and attend trade fairs/exhibitions across India to source innovative products and stay updated on industry trends.

Production Coordination

• Collaborate with production teams to ensure availability of materials for efficient manufacturing.
• Develop and implement production schedules, optimizing processes to enhance efficiency and minimize waste.
• Coordinate with supply chain and logistics to ensure smooth material flow and inventory management.

Research and Development Support

• Work with the R&D team to identify and procure suitable raw materials for new product formulations.
• Stay updated on emerging trends in cosmetics and skincare to support innovation and development.

Quality Assurance

• Ensure that procured materials meet regulatory and company quality standards.
• Work closely with the quality control team to address any quality issues and implement corrective actions.

Budgeting and Cost Management

• Perform cost-benefit analyses to optimize spending and secure the best value.
• Conduct forecasting and variance analysis to align procurement with financial goals.
• Review and approve expenses related to procurement, ensuring adherence to budgetary constraints.

Team Collaboration

• Collaborate with cross-functional teams, including production, quality assurance, and supply chain, to meet organizational goals.
• Actively participate in team meetings, contributing insights and recommendations for improvement.

Qualifications & Skills:

• Education: Bachelor’s degree in Pharmacy, Chemistry, Chemical Engineering, Cosmetology, or a related field.
• Experience: Minimum of 3-4 years in procurement in the cosmetics, beauty, or skincare industry.
• Strong knowledge of raw material and packaging material procurement.
• Proficiency in production scheduling, market research, and supplier negotiations.
• Excellent communication and interpersonal skills for effective vendor and team collaboration.
• Detail-oriented, with strong organizational and multitasking abilities.
• Proficiency in data analysis and reporting.
• Familiarity with regulatory requirements and industry standards in cosmetics production is an advantage.

Key Responsibilities:

• Identify, contact, and manage vendors to ensure timely procurement of materials.
• Generate and process Requests for Quotations (RFQs); coordinate vendor confirmations and responses.
• Create and manage Purchase Orders (POs) and Proforma Invoices (PIs) with accuracy.
• Monitor inventory levels and coordinate material availability to prevent shortages or excess.
• Maintain accurate documentation of procurement records—contracts, invoices, delivery notes, and orders.
• Conduct quality checks during incoming inspections to ensure material compliance and standards.
• Coordinate with vendors for quality certificates, compliance documents, and regulatory adherence.
• Collaborate closely with internal engineering, production, and finance teams to align procurement activities with project goals.

What you need to have:

• Planning of purchase requirements as per manufacturing schedule/purchase indent
• Controlling budgets
• Managing and developing vendors
• Managing inventory
• Managing ongoing supplier relationships
• Preparing reports on purchases, including cost analyses
• Negotiating with supplier for economical pricing for best quality material

Desired Candidate Profile

• 10 years experience in Purchase
• Prior experience in an FMCG/Personal care company preferred
• Experience in purchasing ingredients, extract powders, solvents, and consumable items