Principal Accountant

Job Details

- Job Title: Assistant Manager - Administration

- Industry: Hospitality 

- Function - Administrative

- Experience Required: 6-8 years

- Employment Type: Full Time

- Job Location: Gurgaon

- CTC Range: Best in Industry

Preferred Skills: Office Administration & Facilities Management, Corporate Travel Management (Domestic & International) + Hotel Bookings, Vendor Management, Procurement & Cost Control, Pantry Management & Housekeeping Staff Supervision, Office Events & Employee Experience Support, Front Desk, Courier & Visitor Management, Governance, Reporting & Process Improvement, Provide calendar management for CEO & CFO

Criteria

1. Must have at least 5 years of experience in Office Administration & Facilities Management

2. Must have handled Corporate Travel Management (Domestic & International) + Hotel Bookings

3. Must have experience in Vendor Management, Procurement & Cost Control

4. Should have handled Pantry Management & Housekeeping Staff Supervision

5. Should have experience in providing calendar management for leadership team like CEO & CFO

Job Description

Office Administration & Facilities Management

• Own end-to-end office operations ensuring a clean, safe, organised and employee-friendly workplace.

• Manage office assets, stationery, supplies and consumables; maintain inventory controls and timely replenishment.

• Coordinate all facility maintenance (electrical, plumbing, HVAC, internet, printers, AMC services, etc.) through vendors.

• Ensure timely resolution of workplace issues raised by employees; track closure through a tracker.

• Drive adherence to workplace policies (visitor management, access control, safety protocols, hygiene standards).

• Coordinate office layout requirements, seating changes, and workspace readiness for new joiners.

Corporate Travel Management (Domestic & International) + Hotel Bookings

• Manage end-to-end travel arrangements: flight/train bookings, hotel bookings, local transport and itinerary coordination.

• Handle international travel requirements including visa documentation, invitation letters, insurance, forex, and compliance.

• Coordinate with travel partners / portals; ensure cost-effective options and timely confirmations.

• Maintain travel trackers, reconcile expenses, and ensure policy adherence.

• Support timely reimbursement documentation and closure.

Vendor Management, Procurement & Cost Control

• Identify, onboard and manage vendors for housekeeping, pantry, security, maintenance, courier, cab, hotels, etc.

• Negotiate commercial terms, renewals and AMCs to ensure best value and service levels.

• Maintain vendor database, contracts, invoices, SLAs and performance scorecards.

• Raise POs / approvals as per internal process and coordinate timely payments with Finance.

• Track monthly administrative spends vs budget and highlight variances with corrective actions.

Pantry Management & Housekeeping Staff Supervision

• Manage pantry operations including vendor coordination, supplies, hygiene and service standards.

• Supervise housekeeping staff / agency; define daily checklists and ensure consistent cleanliness standards.

• Ensure meeting rooms, workstations and common areas are maintained at all times.

• Coordinate periodic deep cleaning, pest control and hygiene audits

Office Events & Employee Experience Support

• Plan and execute office events such as townhalls, celebrations, leadership visits, workshops, and engagement activities.

• Coordinate logistics including venue setup, catering, gifts, vendor arrangements and on-day execution.

• Support corporate gifting requirements for leadership, employee milestones and business needs.

Front Desk, Courier & Visitor Management

• Manage visitor handling ensuring a professional welcome experience and adherence to access and security protocols.

• Handle incoming/outgoing couriers (domestic & international), tracking, and customs documentation (where required).

• Maintain courier registers and ensure confidentiality of sensitive shipments.

Select HR Operations Support (as required)

• Support People team with operational HR tasks such as onboarding logistics, ID cards/access, background verification coordination, joining kits and policy sign-offs.

• Assist with HR documentation, vendor coordination (medical, insurance, training, etc.) and employee helpdesk support.

• Support coordination for HR calendars (training sessions, inductions, engagement initiatives) and follow-ups.

Governance, Reporting & Process Improvement

• Build and maintain admin trackers: vendor SLAs, housekeeping checklist, pantry supplies, travel logs, inventory and expense tracker.

• Review processes periodically and propose improvements to reduce cost, improve employee experience and strengthen controls.

• Maintain confidentiality and professional conduct while handling sensitive information.

Provide calendar management for CEO & CFO

• Manages complex calendars, schedule and prioritize meetings, appointments, and travel arrangements for the CEO and CFO

• Manage conflicting schedules and adjust plans as necessary

Handling Critical Communications

• Act as a liaison between the CEO, CFO, and other departments within the organization

• Coordinate and communicate with the international team for various things such as events, travel, calendar management, and other matters

• Respond to phone and email inquiries with professionalism and discretion

• Handle sensitive information and maintain confidentiality at all times

• Draft and distribute corporate communications as necessary

Experience:

7+ years of experience in Office Administration, Facilities Management, Travel Management, etc.

Organisation- A leading Venture Capital firm in Bangalore.

Job responsibilities-

● Partnerships and Strategic Alliances: Build and manage an exclusive global network of technology partners providing portfolio companies access to a sought-after community of experts, intentional support and valuable resources. Source, filter and maintain partner lists across, talent, sales, marketing, product, design, technology etc that directly catalyse growth.

● Founder Community: Lead and implement the founder community strategy that puts the founders' growth and learning at the centre. You will engage and foster the community through intentional programs and content strategy.

● Events Management: You’ll design exclusive and thoughtful events and community engagement initiatives. The events will take many different forms: large speaker events, small group and interactive group discussions, that'll help 3one4 founders and their teams build formidable and enduring companies.

● Manage the Ecosystem: From portfolio founders, advisors, corporate networks, and investors, you'll be responsible for managing and creating truly engaging and meaningful touchpoints for the 3one4 ecosystem. You will also play a key role in identifying and establishing meaningful relationships with global and local partners who will play an impactful role in our growth journey.

 Managing the talent services for early-stage teams - identifying tools to help manage the pipeline and talent database; managing and tracking open roles from portfolio and talent partners.

● Operations: Manage operations, Identify gaps in processes and build systems around tasks.

Candidate should have overall exposure of accounts and finance (Including GST, TDS, Financial reporting, Monthly & Annually closing, MIS, payroll & Accounts payable)

Must be familiar with e-commerce business and have a good understanding of Marketplace & inventory-based business models, COD & Courier Freight Reconciliations. 

Eager to explore new areas and excited to work with business teams for problem-solving. 

Must be able to own his work and manage the timelines 

Should have a long term mindset not looking for short term salary hike. 

Good team player, hard-working, should have the ability to manage the cross-functional stakeholders 

Should have a good understanding of Excel, ERP & Tally and able to work with large data sets in excel knowledge of SQL will be an added advantage. 

ython Developer responsibilities include:

• Writing effective, scalable code
• Developing back-end components to improve responsiveness and overall performance
• Integrating user-facing elements into applications

Job brief

We are looking for a Python Developer to join our engineering team and help us develop and maintain various software products.

Python Developer responsibilities include writing and testing code, debugging programs and integrating applications with third-party web services. To be successful in this role, you should have experience using server-side logic and work well in a team.

Ultimately, you’ll build highly responsive web applications that align with our business needs.

Responsibilities

• Write effective, scalable code
• Develop back-end components to improve responsiveness and overall performance
• Integrate user-facing elements into applications
• Test and debug programs
• Improve functionality of existing systems
• Implement security and data protection solutions
• Assess and prioritize feature requests
• Coordinate with internal teams to understand user requirements and provide technical solutions

Requirements and skills

• Work experience as a Python Developer
• Expertise in at least one popular Python framework (like Django, Flask or Pyramid)
• Knowledge of object-relational mapping (ORM)
• Familiarity with front-end technologies (like JavaScript and HTML5)
• Team spirit
• Good problem-solving skills
• BSc in Computer Science, Engineering or relevant field

• 5 to 8 years of hands-on experience in automating MS Office applications like Excel, Word, PPT and Outlook using VBA
• 5 plus years of experience in the design, development, and implementation of programming code
• Experience in database development
• VBA - Should have good experience in developing efficient logic/algorithms using VBA
• Solid understanding of SDLC concepts
• Solid experience in MS Excel (2003, 2007, 2010, 2013,2016)
• Must be good at all excel features and excel formulas
• Well versed with complete MS Office package (Excel, Word, Outlook, PPT)
• Work both independently and as part of a team
• Experience in requirements gathering, effort estimate, designing and implementation, and creating mock-up screens
• Experience in databases like MS SQL Server(2005 to 2012,2014), MySQL, and MS Access
• Must have strong database concepts and DB designing skills
• SQL - must be good at writing efficient, fine-tuned queries using joins and aggregates
• Experience in writing Stored procedures, Triggers and T-SQL
• Nice to have programming knowledge in C# coding should be MANDATORY
• working with C# DLL development and integration with Excel VBA

Interpersonal

• Strong analytical and problem-solving skills
• Excellent interpersonal and communication skills
• Should be able to take complete ownership of the project from requirements gathering to delivery and maintenance
• Should be able to work independently
• Must be Proactive and Self-motivated
• Must have the ability to prioritize the work, execute tasks and meet the deadline without fail
• Effective time management skills
• Customer Focus, Willing to learn and self-teach any new technology
• Strong business and collaboration skills, and responsive to service needs and operational demands