Offfice Administrator

Must-have

• LLB or LLM from a recognised institution

• 2–4 years of hands-on corporate / transactional legal experience

• Prior experience in a startup, VC-backed company, or fast-paced legal setup (not just largelaw firms)

• Proven ability to draft and redline contracts independently

• MCA / ROC filings done without supervision

• Strong written English — your documents represent Convosight externally

• Highly organised — zero misses on deadlines and compliance calendars

• Ability to work across teams without needing hand-holding

Good to have

• Experience supporting a fundraise round (Series A / B due diligence preferred)

• Working knowledge of DPDP Act, GDPR basics, or data privacy frameworks

• Exposure to global client contracts (US / EU counterparties) • Basic familiarity with SEBI / FEMA regulations

• Comfortable with DocuSign, contract lifecycle tools, or Notion / Jira for task tracking

We have an Urgent Opening for: Executive Assistant – MD

Experience: 2 +years to 5 years 

Job location:  Powai (WFO, 5 days)

Skills: Personal Assistant of MD, Travel arrangements, Meetings etc

Notice Period: Immediate joiner to 15days 

Mandatory : Excellent English communication Skill

Education – Mandatory:

• Candidate must have a Finance-related educational background.
• Preference for candidates with a Bachelor's/Master's degree in Finance, Commerce, Accounting, or a related field.

Interview Process:

• 2 rounds of interviews
• Both rounds will be conducted Face-to-Face (F2F) on the same day.

Key Responsibilities:

• Provide executive, administrative, and strategic support to the MD
• Manage calendars, meetings, travel, and schedules
• Coordinate with internal and external stakeholders
• Handle business communication and follow-ups
• Prepare reports, presentations, and Minutes of Meeting (MoM)
• Track business priorities and action items
• Support project coordination and business operations
• Maintain confidentiality while handling sensitive information

 Role : Executive Assistant

Location : Pune - Hadapsar

Experience : 0 to 4 years ( Fresher with good communication can apply)

Job Role & Responsibilities :

•      Planning, scheduling & coordinating appointments & meetings, providing reminders, maintaining & updating diary of daily commitments & weekly calendar on a proactive basis.

•      Interacting with & rendering assistance to select HNI & VIP customers, coordinating certain critical Outdoor Catering & Party Orders, VIP reservations, etc.

•      Receiving calls, taking messages, screening & prioritizing calls & mails.

•      Taking down dictations & appropriately drafting data points & correspondences, proactively responding to queries received through calls/mails based on feedback & preferences conveyed by the Managing Director.

•      Preparing, editing & compiling agendas, minutes, correspondences & presentations.

•      Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.

•      Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of the Managing Director & other senior executives, coordinating with outstation visitors & proactively looking after their boarding & lodging arrangements, based on preferences conveyed by the Managing Director.

•      Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines.

•      Proactively observing & recording various discussions/conversations undertaken by the Managing Director from time to time & accordingly, framing action plans.

•      Managing communication pertaining to projects, new launches as well as other such expansion & diversification undertakings that directly come under the purview of the Managing Director.

•      Imparting induction & training to select employees hired for functions that are directly or indirectly associated to those of the Managing Director’s office.

•      Coordinating with outstations suppliers & vendors (China, Italy, etc.) quotations, purchase orders, purchase/ delivery payments. 

•      Responding to various inquiries - internal as well as external, acting as a point of contact between the Managing Director & other employees, tracking the work plan allocated to certain employees by the Managing Director & monitoring timelines with regard to the same.

•      Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.

•      Negotiating with various suppliers, vendors & contractors, receiving competitive quotations, making comparisons, making purchases of materials & supplies based on feedback received from the Managing Director.

•      Spearheading all coordination pertaining to maintenance, upkeep & repair of corporate as well as outlet & store infrastructure (on a case to case basis), as per directions & preferences issued by the Managing Director from time to time.

•      Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines.

•      Proactively observing & recording various discussions/conversations undertaken by the Managing Director from time to time & accordingly, framing action plans.

•      EA has to work for 09 hours in a day according to the assigned shift.

•      C/off will be availed in case EA has worked on his/her week off for the said week. It should avail within thirty days and it should not be clubbed with weekly off.

•      EA will get only one weekly off once in a week, it may be any one day in a week (Monday to Sunday).

•      Management has reserved all the rights to take decision time to time if required.

Manage the executive’s calendar, appointments, meetings, and schedules.

Coordinate internal and external meetings and maintain meeting calendars.

Prepare presentations, reports, documents, and MIS as required.

Handle emails, correspondence, and follow-ups on behalf of management.

Coordinate with internal departments, clients, vendors, and external stakeholders.

Maintain confidential documents and business information.

Arrange travel, accommodation, and other logistics when required.

Prepare meeting agendas, minutes, and track action items.

Follow up with teams to ensure timely completion of assigned tasks.

Maintain records, files, and important documents.

Support management in day-to-day administrative and operational activities.

Handle multiple priorities and ensure deadlines are met.

Job Summary:

Admin and Front Office Executive to be the first point of contact for our organization. The ideal candidate will have excellent communication and organizational skills, ensure smooth front office operations while providing administrative support to various departments.

Key Responsibilities:

• Greeting and assist visitors in a courteous and professional manner.
• Answer direct incoming phone calls.
• Maintain visitor logs and ensure visitor access procedures are followed.
• Handle incoming and outgoing courier services, and deliveries.
• Coordinate with housekeeping, security, and facility teams for smooth office operations.
• Provide administrative support, including filing, document scanning, and record management.
• Recording daily cash expenses and maintaining vendor invoices.
• Management of Stationary, Housekeeping & Pantry inventory.
• Coordinate with internal departments to ensure smooth communication.
• Monitor office maintenance and ensure workplace safety and hygiene standards.
• Maintain confidentiality of company information and visitor records.
• Maintenance of company Assets & Inventory.
• Writing clear, formal, and professional emails for internal and external communication.
• Perform other administrative duties as assigned.
• Coordinating with HR team for employee engagement activities and implementation of office policies.

Job Description – Executive Assistant

Position: Executive Assistant to Managing Director

Experience: 3–6 Years

Location: Ghansoli, Navi Mumbai

Employment Type: Full-Time

Reporting To: Managing Director

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to support the Managing Director in managing day-to-day schedules, meetings, communication, coordination, and administrative requirements.

The ideal candidate must have 4–5 years of experience as an Executive Assistant, Personal Assistant, or similar role, along with excellent verbal and written communication skills, strong organizational abilities, and a professional personality.

Key Responsibilities

• Manage the Managing Director’s day-to-day calendar, appointments, meetings, and schedules.
• Coordinate and schedule internal and external meetings, calls, and appointments.
• Act as the key point of contact between the MD and internal/external stakeholders.
• Manage and prioritize the MD’s daily agenda and ensure timely follow-ups.
• Handle emails, calls, correspondence, and communication on behalf of the MD when required.
• Coordinate with clients, vendors, business partners, senior management, and other stakeholders.
• Arrange travel, accommodation, transportation, and other travel-related requirements.
• Prepare meeting agendas, presentations, reports, minutes of meetings, and other documents.
• Follow up with various departments on tasks and action items assigned by the MD.
• Ensure timely completion of important tasks and provide regular updates to the MD.
• Maintain and organize confidential documents, records, and correspondence.
• Assist the MD with both professional and personal administrative requirements as needed.
• Maintain complete confidentiality regarding sensitive business and personal information.
• Anticipate the MD’s requirements and proactively manage schedules and priorities.
• Handle multiple tasks and priorities efficiently in a fast-paced environment.
• Perform any other responsibilities assigned by the Managing Director.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong English communication and professional email-writing skills.
• Excellent interpersonal and relationship-management skills.
• Strong calendar, appointment, and schedule management skills.
• Excellent coordination and follow-up abilities.
• Strong organizational and time-management skills.
• Ability to multitask and manage competing priorities.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and problem-solving skills.
• Proficiency in MS Office – Word, Excel, PowerPoint, Outlook/Google Workspace.
• Ability to communicate confidently with senior management, clients, and external stakeholders.

Eligibility

• Graduate in any discipline.
• 3–6years of relevant experience as an Executive Assistant / Personal Assistant / Management Assistant.
• Prior experience supporting a Managing Director, CEO, Founder, or Senior Executive will be preferred.
• Candidates must have excellent communication skills and a professional demeanor.
• Candidates should be comfortable handling both professional and personal administrative responsibilities of the MD.

Ideal Candidate

The ideal candidate should be well-spoken, confident, presentable, mature, highly organized, proactive, and dependable. They should possess excellent communication and interpersonal skills and be capable of representing the Managing Director professionally while maintaining complete confidentiality.

• Manage the Founder’s calendar, meetings, appointments, and follow-ups.
• Coordinate with internal teams, clients, and external stakeholders.
• Handle emails, calls, correspondence, and important communications.
• Prepare reports, presentations, meeting notes, and business documents.
• Track assigned tasks and ensure timely follow-up and completion.
• Conduct basic research and provide required information to the Founder.
• Assist with meetings, travel arrangements, and official activities.
• Maintain strict confidentiality of business and management information.
• Support the Founder with day-to-day coordination and other professional requirements as assigned.

HR Operations Executive – Real Estate & Construction

Company: Avillion Farms

Location: BTM 2nd Stage, Bengaluru

Employment Type: Full-time | On-site

Experience: 2–3 Years

Industry: Real Estate / Construction

About Avillion Farms

Avillion Farms is a premium real-estate and farmhouse development company focused on creating thoughtfully designed residential and lifestyle spaces. We are looking for an HR Operations Executive with relevant experience in the real estate or construction industry to manage HR operations, payroll coordination, employee documentation and statutory compliance.

Role Overview

The HR Operations Executive will support day-to-day HR activities for corporate and project/site employees. The role requires practical knowledge of RERA, BOCW, PF, ESI and labour-related compliance, along with strong HR operations and payroll coordination skills.

Key Responsibilities

HR Operations

• Manage daily HR operations for corporate and project/site employees.
• Handle employee onboarding, documentation and exit formalities.
• Maintain employee records, personnel files and HR databases.
• Manage attendance, leave and employee movement records.
• Coordinate with employees, managers and project/site teams.
• Prepare regular HR MIS and employee-related reports.

Payroll & Attendance

• Collect, verify and consolidate monthly attendance and payroll inputs.
• Coordinate monthly payroll processing with the concerned team/vendor.
• Maintain salary, attendance and payroll records.
• Resolve routine employee payroll and attendance queries.
• Support payroll-related documentation and reporting.

Statutory Compliance

• Coordinate PF and ESI registrations, monthly processes and employee-related requirements.
• Maintain statutory records and compliance documentation.
• Support Professional Tax, Labour Welfare Fund and other applicable labour compliance activities.
• Maintain required registers, records and supporting documents.
• Coordinate with external consultants and relevant authorities when required.

Real Estate & Construction Compliance

• Support HR and labour compliance requirements for construction/project operations.
• Maintain workforce and labour-related documentation.
• Coordinate with project/site teams for manpower and employee records.
• Support BOCW-related documentation and compliance requirements.
• Provide HR-related support for RERA documentation and compliance coordination.
• Ensure required employee and workforce records are maintained accurately.

Required Skills

• HR Operations
• Payroll Coordination
• Real Estate / Construction Industry Experience
• RERA Knowledge
• BOCW Knowledge
• PF & ESI
• Labour Compliance
• Attendance & Leave Management
• Employee Documentation
• HR MIS & Reporting
• MS Excel
• Good communication and coordination skills

Candidate Requirements

• 2–3 years of relevant HR Operations experience
• Experience in Real Estate, Construction or Infrastructure is required.
• Practical knowledge of RERA and BOCW requirements.
• Hands-on experience with PF, ESI and payroll coordination.
• Experience coordinating with project/site teams.
• Graduate in HR, Business Administration, Commerce or a related discipline.
• Good organizational, communication and documentation skills.

What We Are Looking For

The ideal candidate should be comfortable handling end-to-end HR operational activities, maintaining accurate employee records and coordinating statutory compliance requirements. Candidates should have practical exposure to the HR requirements of a real estate or construction environment.

Work Location

BTM 2nd Stage, Bengaluru – On-site

Working Days: Monday to Saturday

Application Process

Interested candidates can share their updated resume with:

• Total Experience
• Relevant Real Estate/Construction Experience
• Current CTC
• Expected CTC
• Notice Period
• Current Location
• RERA & BOCW Experience
• PF & ESI Experience

Subject: Application – HR Operations Executive

HIRING: PERSONAL ASSISTANT | MUMBAI

I’m looking for a smart, organised and dependable Personal Assistant to help manage the day-to-day administrative needs of my family.

This is a hands-on role for someone who is proactive, resourceful, discreet and excellent at getting things done.

Key responsibilities:

• Managing personal and family-related administration
• Making travel arrangements — flights, hotels, visas, itineraries and related coordination
• Managing appointments, bookings and schedules
• Coordinating with vendors, service providers and household staff when required
• Handling documentation, payments, renewals and other routine administrative tasks
• Following up and ensuring things actually get done
• Helping with ad-hoc requirements that come up in the course of everyday life

Who I’m looking for:

Someone who is highly organised, comfortable with technology, communicates well, has strong attention to detail and can handle multiple things without needing constant supervision.

Prior experience as a Personal Assistant / Executive Assistant / Family Office Assistant would be preferred.

📍 Location: Mumbai

Job Title: Senior Law Officer

Company: Soham Renewable Energy India Pvt. Ltd.

Website: http://sohamenergy.in

Experience: 5 to 12 years (any industry)

Joining: Immediate joiners preferred

Location: Bangalore

About the Company

We are thrilled to share a career opportunity with Soham Renewable Energy India Pvt. Ltd. (Soham Energy) – a leading renewable energy company specializing in hydroelectric and solar projects, including one of Southeast Asia’s largest hydro plants near Jog Falls, Karnataka. Through the Soham Foundation, the company is equally committed to sustainability and community development.

 Mission: “Powering a sustainable future with clean energy.

Job Summary

We are seeking a qualified and experienced Law Officer to handle day-to-day legal responsibilities and provide comprehensive legal support to the organization. The role involves legal analysis, drafting, advisory, compliance management, and litigation support across multiple legal domains. The candidate will closely assist the Head – Legal in operational and strategic legal matters.

Key Responsibilities

Legal Advisory & Drafting

·       Draft, review, and vet legal notices, agreements, contracts, MOUs, deeds, and other legal documents.

·       Produce high-quality legal opinions on a wide range of matters.

·       Handle legal documentation related to company law, banking law, contract law, and intellectual property rights.

·       Draft court documents such as plaintsd, petitions, written statements, objections, affidavits, etc.

·       Vet sale deeds, lease agreements, and commercial contracts.

Litigation & Dispute Management

·       Assist in handling arbitration proceedings and related documentation.

·       Possess detailed knowledge of court proceedings and procedural stages.

Manage and support proceedings before:

Civil and Commercial Courts

·       Consumer Forums

·       Karnataka Electricity Regulatory Commission (KERC)

·       Electricity Appellate Tribunal (APTEL)

Compliance & Regulatory

·       Handle all ongoing statutory and legal compliances of the company, including labor and employment laws.

·       Review and advise on HR policies to ensure compliance with applicable labor laws.

·       Support compliance requirements under electricity laws and sector-specific regulations.

Research & Reporting

·       Conduct in-depth legal research on specific subjects and regulatory matters.

·       Prepare research notes and legal reports for internal stakeholders and management.

Support to Head – Legal

·       Assist the Head – Legal in day-to-day legal operations and strategic initiatives.

·       Coordinate with external counsel, law firms, and regulatory authorities when required.

Required Candidate Profile-

Qualifications & Experience

·       Law graduate (LLB) from a recognized university.

·       Active Bar Council registration is mandatory.

·       Experience working in a law firm or corporate legal department (any relevant practice area).

Skills & Knowledge

Strong knowledge of:

·       Company Law

·       Banking Law

·       Law of Contracts

·       Intellectual Property Laws

·       Electricity Laws (Good to have)

·       Experience in agreement drafting and contract negotiation.

·       Knowledge of title scrutiny of agricultural land documents and conversion of land from agricultural to non-agricultural use.

·       Sound understanding of litigation procedures and regulatory proceedings.

Behavioral Competencies

·       Strong communication and comprehension skills.

·       Result-oriented with a positive and proactive approach.

·       Ability to work independently and handle multiple legal matters simultaneously.

What We Offer

·       Competitive compensation

·       Opportunity to work with senior leadership

·       Stable role with long-term growth potential

Best Regards,

Indrani Dutta

Senior HR Manager

Soham Renewable Energy India Pvt. Ltd.

Visit: www.miror.in

Visit: https://www.sohamenergy.in/

 Connect with me on my Linkedin and message here

https://www.linkedin.com/in/indrani-dutta-a9a65135/