Planning, scheduling & coordinating appointments & meetings, providing
reminders, maintaining & updating diary of daily commitments & weekly
calendar on a proactive basis.
Interacting with & rendering assistance to select HNI & VIP customers,
coordinating certain critical Outdoor Catering & Party Orders, VIP
reservations, etc.
Receiving calls, taking messages, screening & prioritizing calls & mails.
Taking down dictations & appropriately drafting data points &
correspondences, proactively responding to queries received through
calls/mails based on feedback & preferences conveyed by the Managing
Director.
Preparing, editing & compiling agendas, minutes, correspondences &
presentations.
Organizing & maintaining files, documents as well as other office records,
both offline & online, preserving & safeguarding confidential data &
documents in an efficient manner.
Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of
the Managing Director & other senior executives, coordinating with outstation
visitors & proactively looking after their boarding & lodging arrangements,
based on preferences conveyed by the Managing Director.
Undertaking primary as well as secondary research & accordingly, developing
briefs, reports & presentations as per pre-determined timelines.
Proactively observing & recording various discussions/conversations
undertaken by the Managing Director from time to time & accordingly, framing
action plans.
Managing communication pertaining to projects, new launches as well as
other such expansion & diversification undertakings that directly come under
the purview of the Managing Director.
Imparting induction & training to select employees hired for functions that are
directly or indirectly associated to those of the Managing Director’s office.
Coordinating with outstations suppliers & vendors (China, Italy, etc.)
quotations, purchase orders, purchase/ delivery payments.
Responding to various inquiries - internal as well as external, acting as a
point of contact between the Managing Director & other employees, tracking
the work plan allocated to certain employees by the Managing Director &
monitoring timelines with regard to the same.
Organizing & maintaining files, documents as well as other office records,
both offline & online, preserving & safeguarding confidential data &
documents in an efficient manner.
Negotiating with various suppliers, vendors & contractors, receiving
competitive quotations, making comparisons, making purchases of materials
& supplies based on feedback received from the Managing Director.
Spearheading all coordination pertaining to maintenance, upkeep & repair of
corporate as well as outlet & store infrastructure (on a case to case basis), as
per directions & preferences issued by the Managing Director from time to
time.
Undertaking primary as well as secondary research & accordingly, developing
briefs, reports & presentations as per pre-determined timelines.
Proactively observing & recording various discussions/conversations
undertaken by the Managing Director from time to time & accordingly, framing
action plans.
Note: It’s Special Requirement for EA a part from Corporate Office Policy.
EA has to work for 09 hours in a day according to the assigned shift.
C/off will be availed in case EA has worked on his/her week off for the said
week. It should avail within thirty days and it should not be clubbed with
weekly off.
EA will get only one weekly off once in a week, it may be any one day in a
week (Monday to Sunday).
Management has reserved all the rights to take decision time to time if
required.
Shubham Vishwakarma
Full Stack Developer - Averlon
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