Executive Assistant

Executive Assistant at Decimal Point Analytics · Mumbai · 3 - 9 years · ₹7L - ₹10L / yr · Bootstrapped · Posted 10 Mar 2023

Executive Assistant

at Decimal Point Analytics

Posted by Ankita Kadam

3 - 9 yrs

₹7L - ₹10L / yr

Mumbai

Skills

Office Assistant

Executive support

Strategic planning

Effective communication

Relationship building

Report Writing

MS-Office

Job Title/Designation:

Executive Assistant for CEO /Directors

Job Description:

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Act as a liaison and provide support to Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
Work on creating and implementing business strategy for business growth and transformation projects while working closely with CEO.
Ensure readiness with timely & quality output (presentations / data analytics) for all internal & external requirements/reviews
Prepare informative Reports for decision-making.
Preparation of executive summaries of meeting and proposals.
Develop a good understanding of business
Analyzing competition and market trends
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy.
Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
Provide hospitality to all guests and help to create a welcoming environment.
Invest in building long-lasting relationships both externally and internally.

Candidate Profile:

SUCCESSFUL CANDIDATES WILL POSSESS THE FOLLOWING QUALIFICATIONS:

3- 7 years of experience in EA profile
Strong ability to execute work with a diversity, equity, and inclusion lens.
Significant executive support experience, including supporting C-level executives
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
Technical proficiency and problem-solving skills related to: IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications).
Decent verbal and written communication skills.
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent judgment is essential.

Job Title/Designation:

Executive Assistant for CEO /Directors

Job Description:

Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Act as a liaison and provide support to Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
Work on creating and implementing business strategy for business growth and transformation projects while working closely with CEO.
Ensure readiness with timely & quality output (presentations / data analytics) for all internal & external requirements/reviews
Prepare informative Reports for decision-making.
Preparation of executive summaries of meeting and proposals.
Develop a good understanding of business
Analyzing competition and market trends
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy.
Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
Provide hospitality to all guests and help to create a welcoming environment.
Invest in building long-lasting relationships both externally and internally.

Candidate Profile:

SUCCESSFUL CANDIDATES WILL POSSESS THE FOLLOWING QUALIFICATIONS:

3- 7 years of experience in EA profile
Strong ability to execute work with a diversity, equity, and inclusion lens.
Significant executive support experience, including supporting C-level executives
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
Technical proficiency and problem-solving skills related to: IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications).
Decent verbal and written communication skills.
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent judgment is essential.

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About Decimal Point Analytics

Founded :

2003

Type :

Products & Services

Size :

100-1000

Stage :

Bootstrapped

About

None

Sapana Agarwal

Connect

Company social profiles

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JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

· Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.

· Handle sensitive and complex issues in a professional and objective manner.

· Communicate with the diverse teams within the Institute and ensure flawless flow of information from Director’s office to all functions.

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· Excellent MS Office knowledge.

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· Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).

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