Executive Assistant

Our client is among the top 3 most trusted newspapers in India, read by more than 30 million Indians. It is one of the most renowned names in Indian media especially across North India. They also host a multitude of media initiatives like Print, Digital, TV, Events and Radio Stations covering various states in the country to connect better with the locals. Their website is one of the fastest growing digital news sites, where they have shown a growth in audience by around 200% in tier 2 and 3 cities and towns in India.

 

As the Executive Assistant, you will be supporting the director in all aspects of business locally and globally and be part of the team which is a single point of contact for the Director.

 

• Managing internal communication & business correspondence from the MD desk.
• Calendar Management: Ensuring prompt and effective follow up on all Internal and external meetings based on calendar information, managing last minute changing schedules.
• Making all travel arrangements (domestic & international) and coordinating for logistics like visa, transport, hotels etc.
• Coordinating board meetings, meetings with foreign delegates, senior leadership teams etc.
• Preparing minutes of the meetings, reports & presentations.
• Maintaining the current filing and database system, and looking for ways to improve current systems.
• Contribution in event planning.
• Processing expense reports of MD on monthly basis.
• Assisting in capturing market intelligence & monitor customer activities.
• Formatting information for internal and external communication – memos, emails, presentations, reports.
• Managing the social media channels/ profiles of the senior stakeholders/ director.

Candidate Profile:

• Prior Experience in working with leadership roles is a must.
• Superior ability to build relationships with senior leaders, and work across businesses.
• Ability to handle confidential information with tact and diplomacy.
• Be aware of the CEO's agenda fully and anticipate and support his business and life needs.
• Should have strong experience in making travel arrangements and calendar management.
• Spontaneous in response and flexible in taking calls.
• Outstanding organizational and time management skills
• Having excellent verbal and written communication.
• Should be a pro at excel and PPT.
• Should be willing to work for six days a week