We are looking for an Executive Assistant who will play a crucial role in ensuring the smooth and efficient operation of our accounting firm. The successful candidate will provide comprehensive administrative and basic accounting support to our team of professionals, enabling them to focus on delivering outstanding financial solutions to our clients.
Key Responsibilities:
- Administrative Support: Manage calendars and schedules for senior executives.
- Coordinate internal and client meetings, appointments, conference calls.
- Provide excellent client service by addressing inquiries and ensuring documentation is received on time.
- Maintain and update internal databases and filing systems.
- Manage office supplies and liaise with vendors as required.
2.Time & Attendance: Maintain accurate records of employee attendance and work hours.
- Assist in the preparation of timesheets and payroll data.
- Invoicing and Collections: Generate and send invoices to clients accurately and in a timely manner.
- Maintain records of invoices and payment receipts.
- Monitor outstanding client payments and follow up to ensure timely collections.
- Coordinate with the finance team to resolve payment issues.
3.Tracking Budget vs. Actuals & KPI’s:
- Assist the finance department in tracking budget performance.
- Generate reports comparing budget projections with actual financial results.
- Help monitor other key performance indicators.
4.Basic Accounting Functions:
- Perform data entry of financial transactions into accounting software.
- Assist with bank reconciliations and ledger maintenance.
- Support preparation of expense reports and petty cash reconciliations.
- Help in compiling supporting documents for audits or financial reporting.
- Coordinate with the bookkeeping team on document collection and classification.
Only females are preferred
Qualifications:
- Bachelor’s degree in Business Administration, Accounting, or a related field is preferred.
- Prior experience as an executive assistant or in a similar administrative role.
- Familiarity with accounting principles and financial documents.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (especially Excel); familiarity with accounting software is an advantage.
Shubham Vishwakarma
Full Stack Developer - Averlon
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Follow CutshortShubham Vishwakarma
Full Stack Developer - Averlon