Big Data Engineer

Designation : Executive Assistant (Legal & Commercial Support)

Department : Commercial / Legal

Reporting to : Managing Director / Senior Management / Legal Head

Department Head : Senior Manager / Director

🌟 Role Summary

The Executive Assistant to the HOD provides high-level administrative, commercial, and legal coordination support to the Department Head. The role involves managing documentation, contracts, legal correspondence, compliance tracking, meeting coordination, and inter-departmental follow-ups. This position requires confidentiality, strong legal understanding, structured reporting, and proactive support to ensure smooth departmental functioning and compliance adherence.

🎓 Education & Skills

• Graduate / Postgraduate (Law, Commerce, Management preferred)

• 2–5 years of experience as Executive Assistant or Legal/Commercial Coordinator

• Basic to intermediate knowledge of contracts, legal documentation, and compliance

• Strong drafting skills (emails, notices, MOMs, agreements)

• Proficient in Excel, Word, PowerPoint, emails

• High discretion, attention to detail, and strong follow-up discipline

🔧 Key Responsibilities

🧩 Executive & Administrative Support

1. Manage calendar, meetings, and appointments for the HOD

2. Prepare agendas, Minutes of Meetings (MOM), and action trackers

3. Draft official emails, letters, and internal communications

4. Coordinate inter-departmental follow-ups on behalf of the HOD

5. Maintain confidentiality of sensitive management and legal information

⚖️ Legal & Compliance Coordination

1. Assist in drafting, reviewing, and maintaining contracts, agreements, and MOUs

2. Coordinate with external legal counsel for notices, replies, and case updates

3. Maintain tracker for legal cases, notices, agreements, and compliance deadlines

4. Ensure timely circulation and execution of approved legal documents

5. Support HOD in compliance-related documentation and audits

📁 Documentation & Records Management

1. Maintain structured digital and physical filing of legal and commercial documents

2. Track contract validity, renewals, amendments, and approvals

3. Ensure version control and accurate naming of documents

4. Maintain dashboards and trackers for management review

5. Assist in preparing reports and presentations for senior management

👥 Stakeholder & Coordination Support

1. Liaise with HR, Finance, Operations, and Commercial teams for data and approvals

2. Coordinate with clients, vendors, and consultants as instructed by HOD

3. Support in portal uploads, statutory submissions, or client documentation

4. Escalate delays, risks, or non-compliance issues to HOD promptly

________________________________________

• Supports human resources department by screening, testing, and interviewing applicants. ** Provides orientation for new employees
• Maintains human resources records for employees by recording the hiring, transfer, termination, change in job classifications,
• Documents and tracks timesheets of employees.
• Accomplishes human resources department and organization mission by completing related results as needed.
• Process payroll and ensure accurate and timely payment to employees
• Maintain organized records of all SOWs, POs, and MSAs
• Track of all payments & expenditures, Purchase orders, invoices, statements, etc.
• Verifying the contracts /agreement with client /vendor, related to payment 
• Handling client and vendor calls regarding payments
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Requirements:

Bachelor's degree in HR,Accounting, Finance, or a related field Minimum of 1 years of experience in HR/accounting, with a focus on US standards

Proficiency in accounting software like QuickBooks, ADP, Zoho,and especially Excel

Excellent analytical, problem-solving, and organizational skills

Strong attention to detail and accuracy

Ability to work independently and as part of a team

Excellent communication and interpersonal skills

Experience with tax preparation and filing

Familiarity with financial planning and analysis

Knowledge of payroll processing and related regulations

Job Types: Full-time, Permanent

Benefits:

• Flexible schedule
• Paid time off
• Provident Fund
• Work from home

Schedule:

• Evening shift
• Monday to Friday

Location:

• Chennai, Tamil Nadu (Required)
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Responsible for the overall direction, coordination, implementation, execution, control and completion of specified projects ensuring consistency with project management governance.

• Overseeing the total project list and in particular the key critical projects
• Sharing project status with senior management on a regular basis
• Resolves complex problems or transactions, where expertise is required to interpret against policies, guidelines or processes.
• Full ownership for one or more processes, reports, procedures or products, and may also be considered analytical or procedural experts representing a unit or team on cross-function process or project deliverables.
• May supervise day-to-day work of junior level employees, but will not typically have formal management role.
• Applies in-depth disciplinary knowledge of concepts and procedures within own area to resolve issues.
• Ensures creation of project plan and charter benefits management plan, stakeholder management plan, acceptance plan, and central project issue log.
• Ensures resources are assigned to project & monitor commitment.
• Ensures change control is executed throughout project.
• Identifies, documents, and understands project dependencies Identify key stakeholders who participate in project scope definition.
• Tracks actual project costs, identify variances, and reforecast project costs as needed.
• Measures project management performance against standards.
• Ensures appropriate project staffing levels.
• Establishes project communication needs and create project communication plan.
• Creates the project risk management plan.
• Partners with cross function peers to create, administer, track, and eventually close project contracts.
• Client conversation and onboarding experience in middle office or portfolio accounting area
• PMP certified candidate is preferable..

• Developing import functionality from Excel to ERP on premise
• Preparing test scripts for testing the configured scenarios
• Testing may also include Unit testing, Performance Testing, User Acceptance Testing, Regression Testing
• Testing the end to product scenarios in line with product standards and resolving conflicts with the help of technical team

Desired Candidate Profile

• At least five years' experience in ERP implementation, configuration, system design or related business experience
• Good command on SSRS reporting and Technical
• Excellent online presentation skills using Teams. Able to implement both Discrete and Process Manufacturing
• Deep knowledge in AP, AR, GL, Inventory, Warehouse management and FA
• Knowledge in Microsoft Dynamics AX 2012 ,R3
• Certification and/or experience in Microsoft Dynamics 365 for Finance and Operations, AX 2012 R2, R3 or AX 7/D365FO are a plus
• Proficiency with Excel, PowerPoint, Outlook and Word    

• Should learn and understand the product, respond to customer queries in a timely and accurate way, via phone, email, or chat
• Identify customer needs and help customers use specific features
• Analyze and report product malfunctions (for example, by testing different scenarios or impersonating users)
• Update our internal databases with information about technical issues and useful discussions with customers
• Update customers about new features and functionalities
• Follow up with customers to ensure their technical issues are resolved
• Gather customer feedback 
• Knowledge of Test Automation and writing javascript is a plus
  
  

• Great Communicator - We are looking for a communicator par excellence.
• Problem Solver - There are times when you have a deadline but not the right candidate for the position, you have to be able to figure out a quick solution that will not hamper the team's productivity.
• Comfortable with Ambiguity - You enjoy a high pace of work and an environment where all answers are not readily available but will need you to be a part of finding answers
• Presence of Mind - You know how to apply your mind to think through a complex problem and not lose your cool in dealing with clients