Admin Executive

Admin Executive

Location: A&D Plant, Mahindra world city Ajmer road , Bagrur area

Industry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.

Reporting To: Director

Company Name

A&D International (Part of Art Asia)

Company details

Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.

Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.

At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging. 

Location - Mahindra world city, Ajmer road

Mode of Working - Work from the office

Days of Working - 6 days

Responsibilities

Role Overview

We are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.

Key Responsibilities

Vendor Management

• Identify, onboard, and manage vendors for office supplies, housekeeping, security, and facility services
• Negotiate contracts, pricing, and service-level agreements (SLAs)
• Track vendor performance and ensure adherence to agreed service standards
• Process vendor invoices, maintain records, and coordinate with finance for timely payments
• Conduct periodic vendor evaluations and audits

Administration & Office Management

• Oversee daily administrative operations to ensure smooth office functioning
• Manage procurement and inventory of office supplies and assets
• Maintain administrative records, documentation, and compliance trackers
• Support internal teams with logistical and administrative requirements
• Coordinate travel, accommodation, and event arrangements as needed

Facilities Management

• Ensure optimal functioning of office infrastructure, utilities, and equipment
• Coordinate with internal teams and external service providers for repairs and maintenance
• Monitor facility-related budgets and cost optimization initiatives
• Ensure workplace safety, compliance, and adherence to company policies
• Manage office space utilization and seating arrangements

Housekeeping & Workplace Hygiene

• Supervise housekeeping staff and ensure cleanliness standards are consistently maintained
• Schedule and monitor cleaning activities across office premises
• Ensure hygiene compliance in common areas such as pantry, restrooms, and meeting rooms
• Conduct routine inspections and maintain quality standards

Interview process - Virtual and Face-to-Face

Skills:

Required Qualifications & Skills

• Bachelor’s degree in any discipline
• 2–5 years of experience in administration, facilities, or vendor management
• Strong vendor negotiation and stakeholder management skills
• Good understanding of facility operations and office administration processes
• Proficiency in MS Office (Excel, Word, Outlook)
• Strong organizational and multitasking abilities
• Attention to detail with a problem-solving mindset

Why Join Us?

• Work with leading furniture export industry
• Work will consistently growing company
• Work with Leaders of 25 years+ experience
• Amazing work Life Culture with Growth opportunities

Manage the executive’s calendar, appointments, meetings, and schedules.

Coordinate internal and external meetings and maintain meeting calendars.

Prepare presentations, reports, documents, and MIS as required.

Handle emails, correspondence, and follow-ups on behalf of management.

Coordinate with internal departments, clients, vendors, and external stakeholders.

Maintain confidential documents and business information.

Arrange travel, accommodation, and other logistics when required.

Prepare meeting agendas, minutes, and track action items.

Follow up with teams to ensure timely completion of assigned tasks.

Maintain records, files, and important documents.

Support management in day-to-day administrative and operational activities.

Handle multiple priorities and ensure deadlines are met.

JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

·        Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.

·        Handle sensitive and complex issues in a professional and objective manner.

·        Communicate with the diverse teams within the Institute and ensure flawless flow of information from Director’s office to all functions.

·        Help in creating and setting systems in place, Manage and set up meeting calendars.

·        Help in building a desirable culture of the Institute under guidance from management.

·        Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

·        Maintain records of Director’s contacts.

·        Screen calls, enquiries and requests, and deal with them when appropriate.

·        Produce documents, briefing papers, reports, and presentations for the Director.

·        Act as the point of contact among Key managers, clients, and other external partners.

·        Format information for internal and external communication for emails, presentations, and reports.

·        Maintaining a high level of confidentiality and professionalism in all aspects of the role.

·        On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.

·        Take minutes during meeting.

Job Requirement

·      Work experience as an Executive Assistant or similar role.

·      Excellent MS Office knowledge.

·      Outstanding organizational and time management skills.

·      Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).

·      Excellent verbal and written communications skills and confidentiality.

• Manage the Founder’s calendar, meetings, appointments, and follow-ups.
• Coordinate with internal teams, clients, and external stakeholders.
• Handle emails, calls, correspondence, and important communications.
• Prepare reports, presentations, meeting notes, and business documents.
• Track assigned tasks and ensure timely follow-up and completion.
• Conduct basic research and provide required information to the Founder.
• Assist with meetings, travel arrangements, and official activities.
• Maintain strict confidentiality of business and management information.
• Support the Founder with day-to-day coordination and other professional requirements as assigned.

Name of the Position: Office Assistant

• Assist staff with basic office tasks.
• Photocopy, scan, and file documents when required.
• Deliver documents to clients.
• Basic knowledge of Word and Excel.
• Enter data into Excel and Word files.
• Coordinate efficiently with admin and HR teams for daily operational support .
• Prepare Attendance records in the Register.
• Update Computers and laptop stock details in computer.
• Perform other basic tasks assigned by management.
• Maintain office stationery, cleaning equipment stock.
• Visit banks, post offices, or courier offices when required
• Refill drinking water bottles for the Director.
• Prepare and serve tea, coffee, and water for Management and visitors.
• Maintain cleanliness of the pantry area.
• He/She needs to supervise the cleaning staff to clean the office. (Desks, Pantry, Washroom).
• Dust all computers and laptops.
• Ensure cleanliness and maintenance of office premises at all times .
• Accuracy and timeliness in document delivery and administrative assistance .
• Properly handle office assets and equipment .
• Minimal complaints regarding hygiene, punctuality, or service quality .

Qualifications: Minimum HSC

Experience: 1+ yr

Location: Chembur West

Salary: 12000 - 15000/-

About Fibrocast

FIBROCAST is a leading FRP, GRP & GRC products and composite infrastructure solutions company, committed to delivering innovative, high-quality, and sustainable solutions.

We are looking for a responsible and organized HR & Administration Executive to manage HR operations, office administration, employee records, and day-to-day administrative activities.

Key Responsibilities

Human Resources (HR)

• Recruitment and selection
• Employee documentation and personnel record management
• Attendance and leave management
• Salary computation and payroll coordination
• HR policy and handbook implementation
• Statutory compliance coordination (PF, ESIC, PT, etc.)
• Maintaining and updating the employee database
• Preparing HR letters, including offer letters, appointment letters, relieving letters, experience letters, and Full & Final Settlement documentation

Administration

• Office supplies and inventory management
• Asset management (Laptop, Mobile, iPad, Keyboard, Mouse, etc.)
• Ticket booking, travel, and accommodation arrangements
• Housekeeping and security supervision
• AMC (Annual Maintenance Contract) coordination
• Courier and dispatch management
• Utility bill management
• Office maintenance and repair coordination
• ID card and access management
• Documentation and record keeping
• Petty cash management
• Weekly expense and 15-day expense tracking
• DA/TA (Daily Allowance/Travel Allowance) checking and verification

Eligibility & Skills

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field.
• Knowledge of HR operations and office administration.
• Basic understanding of payroll, attendance, and statutory compliance.
• Good communication and organizational skills.
• Proficiency in MS Excel, MS Word, and other office tools.
• Ability to manage multiple tasks and maintain confidentiality.
• Prior experience in HR and administration will be an advantage.

What We Look For

• Responsibility & Ownership
• Ability to handle HR and administrative activities independently and efficiently.
• Attention to Detail
• Accuracy in employee records, salary calculations, expenses, and documentation.
• Coordination Skills
• Effective coordination with employees, management, vendors, and service providers.

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. The main responsibility will include providing support to the Founders. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Experience Required: 1+ years of experience Location: Bengaluru

Responsibilities

• Manage professional and personal scheduling for the Founder, including agendas, mail, email, client management, task management .
• Coordinate complex scheduling and calendar management, as well as content and flow of
• information to the founder.
• Reminding the Director of important tasks and deadlines and ensuring tasks are completed on time.
• Maintain the highest level of confidentiality and adherence to policies and procedures.
• Manage diaries by scheduling, prioritizing, and managing appointments, travel arrangements, and papers for meetings.
• Maintain effective communication and working relationships with key partners and stakeholders at an operational level; the organisation’s senior management team and key internal and external stakeholders.
• Provide support to other members of the Directorates as necessary.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications, both internal and external.

**Hiring: Executive Assistant – Founder’s Office**

**Location:** Gurugram | Work from Office

**Experience:** 2–3 Years

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

**Gender:** Female Candidates Only

**Joining:** Immediate / Early Joiners Preferred

### About the Role

We are looking for an **Executive Assistant – Founder’s Office** to support the **Founder, CEO, and Director**.

This is not a conventional Executive Assistant role. It is a high-trust, high-ownership position where you will work closely with senior leadership, manage critical priorities, coordinate across teams, and ensure seamless execution of important business initiatives.

### Key Responsibilities

* Manage and prioritize the Founder’s calendar, meetings, appointments, and schedules.

* Drive end-to-end follow-ups with internal teams and external stakeholders.

* Prepare and maintain MIS reports, trackers, dashboards, and business reports.

* Coordinate cross-functional activities and monitor timelines.

* Draft professional emails, presentations, meeting notes, and business correspondence.

* Handle confidential information with complete discretion and professionalism.

* Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

* Anticipate requirements, proactively resolve bottlenecks, and ensure smooth workflow.

### Candidate Requirements

* Female candidates only.

* 2–3 years of experience as an **Executive Assistant or in a senior management support role**.

* Excellent verbal and written English communication skills.

* Confident and professional while interacting with CXOs, clients, and senior leadership.

* Strong interpersonal, coordination, and stakeholder management skills.

* Advanced proficiency in **Microsoft Excel, Google Sheets, PowerPoint, and MS Office**.

* Tech-savvy with hands-on exposure to AI productivity tools such as **ChatGPT, Microsoft Copilot, Gemini, Notion AI**, or similar platforms.

* Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

* Highly organized, detail-oriented, proactive, execution-focused, and comfortable multitasking in a fast-paced environment.

### Mandatory Requirement

**Only female candidates currently residing in Gurugram will be considered. Candidates based in Delhi or any other location are not eligible.**

### Employment Details

**Work Location:** Gurugram – Work from Office

**Payroll:** SPA Capital Services Limited

**Deployment:** Founder’s Office

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

Company: Sisuni Technology Pvt Ltd

Position: Legal Counsel / Corporate Lawyer

Employment Type: Full-Time / Part-Time / Retainer

Experience: 2+ Years

Work Mode: Remote / Hybrid

Job Description

Sisuni Technology Pvt Ltd is looking for a Corporate Lawyer / Legal Counsel to handle the company’s legal, contractual, compliance, employment, intellectual-property, and technology-related legal requirements.

Key Responsibilities

* Draft and review employment agreements, NDAs, contracts, and service agreements.

* Review vendor, client, partnership, and business agreements.

* Handle IT, SaaS, software and technology-related legal matters.

* Protect company intellectual property, source code, trademarks, and confidential information.

* Advise management on corporate and employment-law matters.

* Prepare legal notices and responses when required.

* Support company registration, licensing, and regulatory compliance.

* Review privacy policies, Terms & Conditions, and website legal documents.

* Advise on data protection and cybersecurity-related legal requirements.

* Identify contractual and business risks and recommend solutions.

* Coordinate with external lawyers, government authorities, and legal professionals when required.

* Maintain proper records of contracts and legal documents.

Required Qualifications

* Bachelor’s degree in Law (LLB or equivalent).

* Corporate/commercial law experience preferred.

* Experience with technology companies, SaaS, IT, or software businesses is an advantage.

* Strong contract-drafting and negotiation skills.

* Good written and verbal communication.

* Ability to work independently and maintain strict confidentiality.

Preferred Experience

Experience with:

IT & SaaS | Employment Law | Contracts | Intellectual Property | Data Protection | Corporate Compliance | Technology Law

How to Apply

Please send:

* Updated CV

* Legal qualification details

* Bar/Professional registration details, if applicable

* Relevant corporate/technology legal experience

* Expected salary/retainer

* Availability

Key Responsibilities

● Verify client documents and evidence for accuracy, completeness, and compliance with company standards.

● Communicate effectively with clients to clarify discrepancies, request additional documentation, or provide updates.

● Maintain organized records of verification statuses and client interactions.

● Collaborate with internal teams to resolve documentation or process-related issues.

● Prepare and maintain reports summarizing verification outcomes.

● Manage daily tasks efficiently to meet deadlines and maintain workflow consistency. 

Key Requirements

Education: Bachelor's degree in any discipline with a strong academic record.

Experience: Freshers are welcome to apply.

Candidates with 6 months or more of experience in any field are also eligible; however, prior experience in backend operations, document verification, or customer support roles will be preferred.

Technical Skills:

● Proficiency in Microsoft Excel and basic computer applications.

● Familiarity with documentation tools and verification processes.

Communication Skills:

● Strong verbal and written communication in English.

● Ability to handle client communication professionally and clearly.

Other Skills:

● Excellent attention to detail and accuracy.

● Strong problem-solving and time management abilities.

● Willingness to work early morning shifts (5:00 AM – 2:00 PM IST).