When you’re sick, the last thing you want to do is go to work. But sometimes, you can’t afford to take a day off. If you need to take a sick day but don’t want to call in sick, you can write a sick leave application.
A sick leave application is simply a letter to your boss or supervisor asking for permission to take a day off due to illness. The best way to start your application is by clearly stating the purpose of your letter. Then, provide any relevant information about your condition.
There are many benefits to writing a sick leave application. For one, it shows that you’re responsible and considerate of your work obligations. Additionally, a well-written application can help you recover the time off you need.
In the section below, we will discuss how to write a sick leave application for the office.
Things to be Included in Sick Leave Application
Some crucial points must be kept in mind while writing a leave application for sickness. These are as follows:
- Salutation
The leave application must start with a courteous salutation. Salutation implies addressing the person to whom we are writing the application. For example, suppose you are an employee of an organization and want to apply for leave due to sickness. In that case, you must address your leave application to your employer or superior.
- Subject
The next important thing is to mention the subject of the email. The subject line should be short and precise. It should highlight the purpose of writing the email in a few words. For instance, the email’s subject can be ‘Leave Application Due to Sickness.’
- Reason for Leave
If you are writing a sick leave application for the office, it is vital to be clear about the reason for your leave. Include specific details about your illness and how long you anticipate being away from work. It is also helpful to provide a doctor’s note if possible.
- Total Leaves Needed
If you are unsure how many total sick days you will need, it is best to overestimate the number of days required. If your illness lasts longer than expected, you will not need to worry about getting approval for additional days off. Make sure your leave request starts on the first day you will be absent from work.
- Whether You’ll be Able to Respond to Urgent Phone Calls
If you think there’s a chance you’ll be able to respond to urgent phone calls from work, make sure to include this in your leave application. If you know that you won’t be able to, then there’s no need to mention it.
Leave Application Format for Employee
A sick leave application needs to be written in a formal tone and should follow a particular format. The following is a standard format that can be used for writing a leave application:
- Date
- Recipient’s Name
- Department name, Company/Organization name,
- Subject: Application for sick leave.
- Recipient’s last name (Dear Mr./Mrs.)
- Body of the Letter
- Thank You Note
- Yours Sincerely
- Signature
- Your Name
- Your Job Role and Contact Number
Sample A Leave Application
July 28, 2022
To,
Aman Vyas
Project Manager
Subject: Sick Leave Application
I would like to inform you that I am suffering from a severe bout of the flu and will not be able to come to work on 29.8.2022. I have been feeling unwell since last night, and my condition has worsened this morning. I have attached a copy of the doctor’s note with this application.
I request you to please grant me a leave for today. I will make up for the work by working extra hours over the next few days. I will be available on email and phone in case there is an urgent need to get in touch with me.
I apologize for the last-minute unexpected leave request.
Thank you
Yours Sincerely,
(Signature)
Ritika Kapoor
Fashion Designer
9116848611
Also read: How to Write Marriage Leave Application for Office
Sample B Leave Application
March 13, 2022
To,
Ms. Rashmi Khanna
HR Manager
Subject: Sick Leave Application
This is to inform you that I’m suffering from a stomach infection and have been advised rest by the doctor. I will not be able to come to work on 14 March 2021.
I’m sharing a copy of the doctor’s note with this application. I request you to please grant me a leave for today. I shall be available on email and phone in case there is an urgent need to get in touch with me.
Thanking you in anticipation.
Sincerely,
(Signature)
Akshay Sharma
Assistant Manager- Sales
9876543210
Also read: How to Write Menstrual Leave Application for Office
Mistakes You Should Avoid When Writing Leave Application
Leaving your job, even for a day, can be a big deal. Depending on your company’s policy, you may need to provide a doctor’s note or other documentation. And if you’re out for an extended period, you may need to worry about vacation days, salary continuation, and whether your job will be there when you return.
With all of these factors to consider, it’s no wonder that many people make mistakes when writing their leave application. Here are some of the most common mistakes to avoid:
- Not Following Company Policy
Before you do anything else, make sure you review your company’s policy on sick leave. Some companies require employees to submit doctor notes, while others have a more relaxed policy. Knowing the requirements upfront will help you avoid any issues later on.
- Not Being Clear
When you write your leave application, be clear about the dates you’ll be out and whether you’ll need any additional time off. Vague applications can cause confusion and may even be denied.
- Not Having a Backup Plan
If you’re planning to be out for an extended period, it’s important to have a backup plan. This could include finding someone to cover your shifts or arranging for salary continuation. Without a backup plan, you may be in a difficult financial situation.
- Not Checking Your Email
When you’re out on leave, check your email regularly. This will allow you to stay up-to-date on any changes at work and ensure that you don’t miss any important deadlines.
- Not Asking for What You Need
If you need special accommodations during your leave, ask for them in your application. For example, include that information in your leave application if you have a disability requiring specific accommodations.
- Not Following Up
Once you’ve submitted your leave application, follow up with your supervisor or HR department. This will ensure that your application has been received and that there are no questions about your leave.
By avoiding these mistakes, you can ensure that your leave application is approved and that you have the time off you need.
