Do you find it difficult to talk about your period at work? You’re not alone. In fact, many women feel uncomfortable discussing their menstrual cycle with their boss or colleagues.
If you need to take a few days off each month due to your period, you can simply write a menstrual leave application and submit it to your HR department.
A menstrual leave application will be better to submit as it will state the reason for your absence more professionally.
In the section below, we will discuss how to write a menstrual leave application for office:
Let’s get started.
What is a Menstrual Leave Application Letter?
A menstrual leave application letter is a written request for time off from work due to menstruation. This type of leave is sometimes called menstrual disability or period leave.
While some companies have policies in place regarding menstrual leave, others do not. In either case, submitting a formal request to your employer is best to avoid confusion or conflict.
Essential Points You Must Cover in Menstrual Leave Application
A menstrual leave application should never be more than one page long. It should be concise, to the point, and easy to read. Most importantly, it should cover all the essential points that your employer needs to know. Here are the essential points you must cover in your menstrual leave application:
- Date of Application
The first and foremost thing you need to mention in your application is the date you’ll be writing the application. This will help your employer keep track of all the applications received.
- Include Subject Line
The subject line should be clear and concise. It should state the reason for the leave in a few words. For example, “Request for Menstrual Leave.” Subject line is always important as it tells the employer what the email is about. And if you miss out on the subject line, there is a good chance that your email will be ignored.
- Reason for Leave
Another important thing to include in your leave application is the reason for taking the leave. In this case, you would want to state that you are taking menstrual leave. If your company does not have a policy on menstrual leave, you can still request time off for this reason. However, it is important to be aware that your company may not approve of this request.
- Number of Days Required
You should also mention the number of days for which you need the leave. It is advisable to take only 1-2 days off, depending on your needs.
- Job Title
Include your job title in the application so the employer knows your position in the company and can arrange for coverage during your absence.
- Contact Details
Lastly, do not forget to include your contact details in the application so that the employer can get in touch with you if there are any questions.
Application Format You Must Follow
A professional way to write a menstrual leave application is by following a standard format. This signifies that you are serious about your work and leaves a positive impression on your employer. Plus, it makes it easier for them to process your request. Here is the exact format that you need to follow when writing a menstrual leave application:
- Date
- The Recipient’s Name & their post
- Subject: Requesting Menstrual Leave
- Salutation
- Body of the letter
- Your Sincerely,
- Thankyou
- Signature
- Your Name
- Job title
- Contact Details
A. Application Sample
February 15, 2022
To,
Ankit Singh
HR Manager
Subject: Requesting Menstrual Leave
Dear Sir,
I hope you are well. I am writing to request a period of leave for three days from 15th- 17th February due to my menstrual cycle. I know there is no official policy for menstrual leave, but I’m having period cramps, and due to the menstrual contraction, I won’t be able to work properly.
I have also taken painkillers, but they are not working as well. I would appreciate it if you could grant me this leave. I will join back on the 18th of February. Also, I’ll make sure that all my work is up to date before I leave.
Thank you for your time,
Yours Sincerely,
Nikita Sen
SEO Specialist
9166496684
Also read: How to Write Sick Leave Application for Office
B. Application Sample
July 10, 2022
To,
Ishika Mishra
The Manager
Subject: Requesting Menstrual Leave
Dear Ma’am,
I’m writing this letter to request a period of leave from work, from 10th July to 12th July. This is because I suffer from severe menstrual cramps and period pain, making it difficult for me to work during this time.
I’m sensitive to smells and noise, and my concentration levels are also affected. This would be a hurdle in my efficiency and quality of work. Also, I have booked an appointment with my Doctor for a check-up on 11th July.
I understand that this may not be an ideal time to take leave, but I would greatly appreciate it if you could consider my request. I will make up for the lost work days by working extra hours or taking less leave in the future; and will join back on 13th July, hale, and hearty.
Thank you for your time and understanding.
Yours sincerely,
Signature
Rashmi Mishra
Media Specialist
8144530982
Mistakes to Avoid When Writing Menstrual Leave Application
When writing your menstrual leave application, avoid common mistakes that jeopardize your chances of getting the leave. Here are some mistakes to avoid:
- Not specifying the reason for the leave
Be sure to state in your application that you are taking a menstrual leave. This will ensure that your employer knows the purpose of the leave and can make appropriate accommodations.
- Not providing enough notice
Be sure to give your employer as much notice as possible when requesting a menstrual leave. This will allow them time to plan for your absence and make necessary arrangements.
- Not following company policy
Be sure to review your company’s policies on leave before submitting your application. This will ensure that you comply with company policy and increase the chances of your leave being approved.
- Not providing supporting documentation
If your company requires documentation for leave, include it with your application. This will increase the chances of your leave being approved.
- Not keeping a professional tone
Be sure to maintain a professional tone throughout your application. This will show that you respect your employer’s time and are serious about getting the leave.
These are some of the most common mistakes people make when writing their menstrual leave application. Avoiding these mistakes can increase your chances of getting the leave approved.
