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How to Write Casual Leave Application for Office

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Divyanshu Jangid

Jun 1, 2022

If you are an employee in an organization, there are certain rules and regulations that you need to follow. One of these is applying for leave when you need to take time off from work. It is because leaving without informing might cause inconvenience to the company. 

Also, if you’ll write a leave application letter to the company, it will give them a record of your absence. In the section below, we will be addressing the ways in which you can write a casual leave application for the office.

Let’s get started.

What is a Casual Leave Application?

When you want to take a leave for personal reasons, you must write a casual leave application letter. This type of application is called “casual leave” because it isn’t planned in advance like vacation leaves. You can use this type of leave for emergencies or when you’re sick. Most importantly, you must have a valid reason for taking a casual leave.

Essential Points to Include in Casual Leave Application

The casual leave application must include the following points:

  1. The Date of Writing the Letter

The date on which the letter is written must be mentioned at the beginning of the letter. It is because the date will be used to keep a record of the application.

  1. The Name of the Recipient

Another crucial thing you must not miss out on is the recipient’s name. This is because if you do not remember the name of your boss or HR manager, then your casual leave application form will go to waste. The name of the person who will read and approve your application form must be written on the top line of the letter so they can easily identify it.

  1. The Subject Line

The subject line must be catchy yet brief. It should give a gist of what the email contains. For example, if you are writing a leave application email, the subject could be ‘Request for Casual Leave’ or ‘Seeking Approval for Casual Leave.’

  1. Salutation

The way you greet your reader will set the tone for the rest of your letter. “Dear” is always a safe choice. Use the person’s proper title (Mr., Ms., Mrs., Dr.) and last name.

  1. The Number of Days Leave is Required

When writing a casual leave application, you will need to mention the dates and duration of your leave. It is best to be as specific as possible so that your employer can easily grant or deny your request. Also, if your leave is approved, your employer will know when to expect you back at work.

  1. The Reason for Taking Leave

When requesting casual leave, you must provide a reason for your absence. This can be anything from personal reasons to attending a funeral. It is essential, to be honest in your request and not to make up false excuses, as this can lead to your request being denied.

  1. Your Contact Information

In case of any emergency, it is always best to include your contact information in your application. This way, your employer can reach you if there are any problems or questions about your leave.

By following these tips, you can easily write a casual leave application for the office that will be sure to get approved!

Casual Leave Application Format

Here is the format of casual leave application that can be used by the employees in order to apply for the leave:

Recipient’s Name
Their Job Post
The Body
Yours Sincerely
Your Name
Your Job Role
Contact details

Application Sample A

10 March 2021

Mr. Vinay Kashyap

Senior Manager

Subject: Request for Casual Leave

Dear Sir,

With due respect, it is stated that I have been employed in your office as an accountant for the past six months. It is humbly requested that I may be granted a casual leave for tomorrow i.e. 11th March 2021 as my sister’s marriage ceremony is scheduled on that day. 

Casual leaves are normally not granted on such short notice but considering the gravity of the matter, I hope that my application will be accepted this time. I shall be obliged if you grant me this leave and oblige thereby.

Thanking you in anticipation,

Yours truly,
Mr. Rishikesh Sharma

Application Sample B

12 August 2021

Mrs. Reena Gupta

HR. Department Manager

Subject: Request for Casual Leave

Dear ma’am,

This is to inform you that due to unavoidable circumstances, I need to take a leave for two days from 13th August 2021 to 14th August 2021. There has been an unforeseen family emergency that I need to attend to.

I understand that this may be short notice, but I would appreciate it if you could grant me the leave. I promise to make up for the work as soon as possible. If needed, I’ll also be available to take calls during the leave.

Thank you for your understanding.

Mrs. Pooja Sharma

Also read: How to Write Leave Application for Office for Exam

Mistakes to Avoid When Writing a Casual Leave Application

When you are writing a casual leave application, there are a few things you will want to avoid doing in order to ensure that your application is successful. Here are some of the mistakes you should avoid:

  • Not specifying the dates of your leave

You must include the dates of your leave in your application so that your employer knows when you will be away. Without this information, they may not approve your request.

  • Not providing a reason for your leave

While you are not required to provide a reason for taking casual leave, it can be helpful to do so. This way, your employer can understand why you need the time off and whether or not it is essential.

  • Asking for too much time off

If you request too much time off, your employer may be less likely to approve your request. It is crucial to only ask for the time you genuinely need to avoid jeopardizing your chances of approval.

  • Making your application too long

Keep your application short and to the point. This will make it easier for your employer to read and understand and increase the likelihood that they will approve your request.

  • Submitting your application at the last minute

Give yourself and your employer enough time to review and process your application by submitting it well before you need the leave to begin.

Following these tips will help ensure that your casual leave application is successful. By taking the time to write a well-crafted application, you improve your chances of having your request approved.

Also read: How to Write a Half Day Leave Application for Office

Table of Contents

  • What is a Casual Leave Application?
  • Essential Points to Include in Casual Leave Application
  • Casual Leave Application Format
  • Application Sample A
  • Application Sample B
  • Mistakes to Avoid When Writing a Casual Leave Application