Many students pursue their education while working full-time. This can be a great way to gain some real-world experience while still earning money to pay for college. However, it can be difficult to juggle work and college commitments. One way to manage both is to take advantage of your employer’s leave policy.
If you need to take time off from work to study for exams, you’ll need to write a leave application. This document will outline your reasons for taking time off and give your employer details about when you’ll be gone and how they can reach you. By following these steps, you can ensure that your leave application is clear and concise and that your employer understands your situation.
In the section below, we will discuss what to include in your leave application, how to format it and provide a sample leave application for the office for the exam.
What to Include in Your Leave Application
When you write your leave application, be sure to include the following information:
- Date of Writing
The date you write the application is important. If possible, write the application a few days before you plan to leave. This will give your employer time to process the request and answer any questions they may have. Also, it would be best if you hand in the application in person rather than sending it by email.
- Salutation
Salutation is an integral part of a letter. The way you greet your reader sets the tone for the rest of your letter, so choose a salutation that is appropriate for the level of formality you wish to convey. If you know the name of the person you are writing to, always use their title (Mr., Mrs., Dr., etc.) and surname. If you do not know the person’s name, you can use a generic title (such as Sir or Madam).
- Reason for leave
Be specific about why you need leave. If you are taking time off for a particular event, mention it in your application. For example, if you are taking an exam, mention the name of the exam and where it will be taking place.
- Dates of leave
Include the dates you plan to be away from work. Be as specific as possible, including the date you plan to leave and the date you plan to return.
- How will your work be covered in your absence
It’s important to let your employer know how your work will be covered in your absence. You don’t want them to scramble to find someone to fill in for you, and you don’t want your work to pile up while you’re gone. Be sure to include this information in your leave application.
- When you’ll be available
If you’ll be out of the office for an extended period, let your employer know when you’ll be available. This way, they can plan accordingly and know when they can expect you back.
- Your contact details and signature
In the last section of the letter, you’re supposed to mention the duration of your leave and when you plan to resume work. You should also include your contact information so that your employer can reach you in an emergency. Finally, don’t forget to sign the letter before sending it off.
Format for Your Leave Application
A leave application must follow a format that is acceptable in most organizations. The format should be short, precise and to the point. A leave application should ideally have the following sections:
- Date
- Name of the Recipient
- Recipient’s Job Role
- Subject
- Salutation
- The Body of the Letter
- Thankyou
- Yours Sincerely
- Your Signature
- Name
- Job Role
- Contact Number
Application Sample A
May 1, 2021
To,
Mr. Manik Aggarwal
HR Director
Subject- Requesting Leaves for Exams
Dear Sir,
This is to inform you that my CAT examination will begin from 8th May and end on 15th May. Given that the preparation process is already underway, I would be requiring leaves from 8th May till 15th May.
I understand that this may be short notice, and some inconvenience might be caused to the team. However, I would highly appreciate it if my request could be granted as I need to do well in these exams.
I shall make sure to complete all my pending work before leaving and keep you updated about my whereabouts. In case of any emergency, I’ll be available on my phone.
Thank you for your time and consideration.
Yours Sincerely,
Signature
Ritika Gupta
3rd Year Engineering Student
9829346789
Sample Application B
12th July 2021
To,
Mrs. Vinita Dubey
H.R Head
Subject- Requesting leaves for exams
Respected Ma’am,
I want to inform you that my exams are starting from 18th July and will end on 22nd July. I have been preparing for these exams for a long time and would require these leaves to study properly.
Although it might be difficult for the department to manage in my absence, I would make sure to complete all my pending work before leaving. Also, I’ll be able to join back on 23rd July 2021.
I would be highly obliged if you could please approve my leaves.
Thanking you,
Yours Sincerely
Signature
Riya Malhotra
3rd year
Dept. of Electronics and Communication
9874563210
Also read: How to Write Casual Leave Application for Office
Mistakes to Avoid when Writing a Leave Application for Exams
- Failing to Plan
It is important to plan your leave application to avoid making mistakes that could cost you the opportunity to take your exams.
- Not Following Instructions
Make sure to follow the instructions provided by your school or examination body to the letter. This includes specifying the duration of your leave and ensuring that all required documentation is submitted along with your application.
- Incorrect Dates
Be sure to double check the dates of your exams before submitting your leave application. Getting the dates wrong could result in your request being rejected outright.
- Poor Justification
Your leave application should include a strong justification for why you need time off from work. Simply stating that you have exams is not enough – you will need to provide specific details about why you cannot take them during your usual working hours.
- Lack of Support
It is always helpful to include letters of support from your employer when submitting a leave application for exams. These letters can add weight to your request and increase the chances of it being approved.
These are the most common mistakes that people make when writing a leave application for exams. Avoid them and you will improve your chances of being granted the time off you need to study for and sit your exams.
Also read: How to Write Marriage Leave Application for Office
