1 IFS Jobs in Ahmedabad | IFS Job openings in Ahmedabad

Executive Planning and Scheduling Food Sector

Location: Ahmedabad, Gujarat, Work from office

Workdays: Monday to Friday

Experience: 3 to 7 years

Department: Operations, Food Sector

About the Role

We are seeking an organized and detail oriented Executive in Planning and Scheduling to coordinate food safety audits and assessments.

The role involves managing audit schedules, coordinating with clients and auditors, allocating qualified auditors, and tracking audit completion and certification deadlines. The ideal candidate will have strong planning and communication skills with a focus on accuracy, compliance, and timely execution.

Key Responsibilities

Audit Planning and Scheduling

Prepare and maintain annual audit calendars for ISO 22000, FSSC 22000, HACCP, BRCGS, IFS, and other applicable standards.

Schedule surveillance, recertification, and unannounced audits within required timelines.

Coordinate audit dates based on client production schedules, seasonal operations, and auditor availability.

Allocate auditors based on scheme competence, food chain category approvals, location, and contractual requirements.

Monitor auditor utilization, allocated audit days, and workload distribution.

Maintain accurate audit schedules and status records in CRM and ERP systems.

Client and Auditor Coordination

Act as the primary contact for audit scheduling, rescheduling, and operational queries.

Communicate audit plans, site access requirements, logistics, and documentation deadlines.

Maintain confidentiality of unannounced audit dates.

Keep auditor competency records, approvals, and availability calendars updated.

Track auditor qualification, requalification, training, and witness audit requirements.

Coordinate travel, accommodation, and reimbursements with Finance and Administration.

Follow up on audit reports and related documentation.

Escalate scheduling conflicts and operational issues to the Senior Manager.

Reporting and Compliance

Maintain dashboards tracking audit progress, certificate due dates, delays, and cancellations.

Prepare periodic MIS reports on auditor utilization, audit status, and operational performance.

Ensure accurate and timely data entry in planning and certification systems.

Follow applicable accreditation requirements, food safety certification scheme rules, and internal procedures.

Support internal audits, witness audits, and audit record maintenance.

Identify opportunities for workflow improvements while maintaining confidentiality and data integrity.

Qualifications and Experience

Bachelor’s degree in Food Technology, Food Science, Life Sciences, Business Administration, Operations Management, or a related field.

A postgraduate degree or diploma is preferred but not mandatory.

Three to four years of experience in operations, scheduling, or resource management, preferably within a certification body, the food industry, or a professional services organization.

Strong experience in planning, coordination, and stakeholder management.

Exposure to food safety certification or audit lifecycle management is preferred.

Required Skills

Excellent organizational, multitasking, and communication skills.

Proficiency in Microsoft Excel, CRM tools, and scheduling systems.

Working knowledge of food safety management systems, HACCP, and GFSI schemes.

Understanding of food industry operations and seasonality.

Strong attention to data accuracy, deadlines, and compliance documentation.

Proactive problem solving and a customer focused approach.

Integrity, reliability, and the ability to work independently and collaboratively.