office boy

Name of the Position: Office Assistant

• Assist staff with basic office tasks.
• Photocopy, scan, and file documents when required.
• Deliver documents to clients.
• Basic knowledge of Word and Excel.
• Enter data into Excel and Word files.
• Coordinate efficiently with admin and HR teams for daily operational support .
• Prepare Attendance records in the Register.
• Update Computers and laptop stock details in computer.
• Perform other basic tasks assigned by management.
• Maintain office stationery, cleaning equipment stock.
• Visit banks, post offices, or courier offices when required
• Refill drinking water bottles for the Director.
• Prepare and serve tea, coffee, and water for Management and visitors.
• Maintain cleanliness of the pantry area.
• He/She needs to supervise the cleaning staff to clean the office. (Desks, Pantry, Washroom).
• Dust all computers and laptops.
• Ensure cleanliness and maintenance of office premises at all times .
• Accuracy and timeliness in document delivery and administrative assistance .
• Properly handle office assets and equipment .
• Minimal complaints regarding hygiene, punctuality, or service quality .

Qualifications: Minimum HSC

Experience: 1+ yr

Location: Chembur West

Salary: 12000 - 15000/-

Job Summary:

Admin and Front Office Executive to be the first point of contact for our organization. The ideal candidate will have excellent communication and organizational skills, ensure smooth front office operations while providing administrative support to various departments.

Key Responsibilities:

• Greeting and assist visitors in a courteous and professional manner.
• Answer direct incoming phone calls.
• Maintain visitor logs and ensure visitor access procedures are followed.
• Handle incoming and outgoing courier services, and deliveries.
• Coordinate with housekeeping, security, and facility teams for smooth office operations.
• Provide administrative support, including filing, document scanning, and record management.
• Recording daily cash expenses and maintaining vendor invoices.
• Management of Stationary, Housekeeping & Pantry inventory.
• Coordinate with internal departments to ensure smooth communication.
• Monitor office maintenance and ensure workplace safety and hygiene standards.
• Maintain confidentiality of company information and visitor records.
• Maintenance of company Assets & Inventory.
• Writing clear, formal, and professional emails for internal and external communication.
• Perform other administrative duties as assigned.
• Coordinating with HR team for employee engagement activities and implementation of office policies.

Codewinglet Pvt. Ltd. is looking for a professional and organised Front Office Receptionist who will serve as the first point of contact for our company. The ideal candidate should have excellent communication skills, a presentable personality, and the ability to manage front office operations efficiently while ensuring a welcoming environment for visitors and employees.

Key Responsibilities:

• Welcome visitors and manage incoming calls, emails, and reception activities.
• Coordinate meeting room bookings, courier handling, and visitor records.
• Assist with administrative tasks, documentation, and HR interview coordination.
• Maintain the reception area and monitor office supplies.

Required Skills & Qualifications:

• Bachelor's degree in any discipline.
• 0 to 2 years of experience in Receptionist, Front Desk, or Admin roles.
• Good english communication, interpersonal, and multitasking skills.
• Basic knowledge of MS Office (Word, Excel, Outlook) or CRM tool.
• Professional, punctual, organized, and customer-focused.

What We Offer:

• Paid Leaves
• Professional work environment.
• Growth and learning opportunities.
• Exposure to corporate operations.
• Exposure to highly demanding tools and booming IT industry.
• Supportive and collaborative team culture.

Manage the executive’s calendar, appointments, meetings, and schedules.

Coordinate internal and external meetings and maintain meeting calendars.

Prepare presentations, reports, documents, and MIS as required.

Handle emails, correspondence, and follow-ups on behalf of management.

Coordinate with internal departments, clients, vendors, and external stakeholders.

Maintain confidential documents and business information.

Arrange travel, accommodation, and other logistics when required.

Prepare meeting agendas, minutes, and track action items.

Follow up with teams to ensure timely completion of assigned tasks.

Maintain records, files, and important documents.

Support management in day-to-day administrative and operational activities.

Handle multiple priorities and ensure deadlines are met.

 Role : Executive Assistant

Location : Pune - Hadapsar

Experience : 0 to 4 years ( Fresher with good communication can apply)

Job Role & Responsibilities :

•      Planning, scheduling & coordinating appointments & meetings, providing reminders, maintaining & updating diary of daily commitments & weekly calendar on a proactive basis.

•      Interacting with & rendering assistance to select HNI & VIP customers, coordinating certain critical Outdoor Catering & Party Orders, VIP reservations, etc.

•      Receiving calls, taking messages, screening & prioritizing calls & mails.

•      Taking down dictations & appropriately drafting data points & correspondences, proactively responding to queries received through calls/mails based on feedback & preferences conveyed by the Managing Director.

•      Preparing, editing & compiling agendas, minutes, correspondences & presentations.

•      Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.

•      Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of the Managing Director & other senior executives, coordinating with outstation visitors & proactively looking after their boarding & lodging arrangements, based on preferences conveyed by the Managing Director.

•      Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines.

•      Proactively observing & recording various discussions/conversations undertaken by the Managing Director from time to time & accordingly, framing action plans.

•      Managing communication pertaining to projects, new launches as well as other such expansion & diversification undertakings that directly come under the purview of the Managing Director.

•      Imparting induction & training to select employees hired for functions that are directly or indirectly associated to those of the Managing Director’s office.

•      Coordinating with outstations suppliers & vendors (China, Italy, etc.) quotations, purchase orders, purchase/ delivery payments. 

•      Responding to various inquiries - internal as well as external, acting as a point of contact between the Managing Director & other employees, tracking the work plan allocated to certain employees by the Managing Director & monitoring timelines with regard to the same.

•      Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.

•      Negotiating with various suppliers, vendors & contractors, receiving competitive quotations, making comparisons, making purchases of materials & supplies based on feedback received from the Managing Director.

•      Spearheading all coordination pertaining to maintenance, upkeep & repair of corporate as well as outlet & store infrastructure (on a case to case basis), as per directions & preferences issued by the Managing Director from time to time.

•      Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines.

•      Proactively observing & recording various discussions/conversations undertaken by the Managing Director from time to time & accordingly, framing action plans.

•      EA has to work for 09 hours in a day according to the assigned shift.

•      C/off will be availed in case EA has worked on his/her week off for the said week. It should avail within thirty days and it should not be clubbed with weekly off.

•      EA will get only one weekly off once in a week, it may be any one day in a week (Monday to Sunday).

•      Management has reserved all the rights to take decision time to time if required.

🌟 Job Vacancy – Hotel Receptionist 🏨✨

📍 Position: Hotel Receptionist / Front Office Executive

📍 Location: Rantambhore Rajbagh, Ranthambore, Rajasthan

🏢 Company: Aaryam Hotel & Resorts Private Limited

💰 In-Hand Salary: ₹25,000 – ₹30,000 per month

📈 Growth Opportunities: Yes! 🌟

🏨 We’re Hiring! 🎉

Are you friendly, confident, well-spoken, and passionate about hospitality? 😊✨

Aaryam Hotel & Resorts Private Limited (Ranthambore) is looking for an enthusiastic Hotel Receptionist to join our team! 🏨🌿

As a Receptionist, you will be the first point of contact for our guests and visitors 🤝. You will welcome guests warmly, manage front-desk operations, handle phone calls, and support various administrative activities to ensure a smooth and professional guest experience. 🌟😊

💼 Key Responsibilities

👋 Welcome & Assist Guests

• Greet guests and visitors warmly with a professional and friendly attitude. 😊

• Assist guests with their queries and ensure they are directed to the right department/person. 🧭

📞 Handle Phone Calls

• Answer, screen, and forward incoming calls professionally. ☎️

• Provide accurate information and maintain excellent telephone etiquette. 📲

🛎️ Manage Reception Area

• Keep the reception/front desk clean, organized, and presentable at all times. ✨

• Ensure necessary stationery and front-desk supplies are available. 📝📚

📬 Mail & Deliveries

• Receive, sort, and distribute daily mail, parcels, and deliveries. 📦📨

📅 Scheduling & Coordination

• Maintain calendars and schedules. 📆

• Schedule meetings and appointments. 🤝

• Assist with travel and accommodation arrangements when required. ✈️🏨

📂 Administrative Support

• Perform filing, photocopying, documentation, and record-maintenance tasks. 📄🗂️

• Support the hotel team with day-to-day administrative activities. 💼

🎓 Job Requirements

✅ Qualification: Graduate 🎓

✅ Experience: 1–5 years of relevant experience 💼

✅ Microsoft Office: Good working knowledge of MS Office Suite 💻

✅ Communication: Excellent written & verbal communication skills 🗣️✍️

✅ Time Management: Strong multitasking and time-management abilities ⏰

✅ Professionalism: Friendly, confident, and professional personality 😊✨

✅ Organization: Ability to prioritize tasks and handle multiple responsibilities efficiently 📋⚡

🌟 Why Join Us?

💰 Attractive In-Hand Salary: ₹25,000 – ₹30,000

📈 Career Growth Opportunities

🏨 Work in the Hospitality Industry

🌿 Beautiful Ranthambore Location

🤝 Professional & Supportive Work Environment

📢 Ready to Join Our Team?

If you are passionate about hospitality, guest service, and front-office operations, we would love to hear from you! 🏨❤️

🌟 Join Aaryam Hotel & Resorts Private Limited and build your career in the exciting world of hospitality! 🌟

📍 Location: Rantambhore Rajbagh, Ranthambore, Rajasthan

💼 Position: Hotel Receptionist

💰 Salary: ₹25,000 – ₹30,000 In-Hand

🎓 Qualification: Graduate

💼 Experience: 1–5 Years