Trainee Procurement Analyst - MBA Fresher - Walkin Drive

Key Responsibilities

• Handle complete procurement for academic, admin, IT, transport, housekeeping & facility items.
• Evaluate PRs, prepare POs, and ensure timely deliveries.
• Identify, onboard & manage vendors; negotiate best pricing and contracts.
• Maintain procurement documentation, compliance, and vendor performance reports..
• Monitor stock levels, reduce costs, and ensure uniform quality across all campuses
• Coordinate with School Principals, HODs, Finance, IT, Transport & Maintenance teams.
• Lead day-to-day purchasing operations efficiently and effectively.

Skills & Requirements

• 2+ years of experience in procurement/purchasing, with 2+ years in a managerial role. Experience in Education/School/University sector preferred.
• Strong negotiation, vendor management, contract handling & cost-saving skills.
• Good knowledge of school/university procurement, government norms, and compliance.
• Proficiency in MS Excel, MS Office & ERP systems.
• Graduation, Operations, or related field preferred.

Responsibilities:

• Handle procurement of engineering materials, components, and equipment.
• Identify and negotiate with vendors/suppliers.
• Generate and manage Purchase Orders (POs).
• Compare quotations and prepare comparative statements.
• Coordinate with suppliers for delivery, quality, and payment terms.
• Maintain purchase records and vendor documentation.
• Monitor inventory requirements and ensure timely material availability.
• Coordinate with Production, Stores, Quality, and Engineering teams.
• Develop new vendors and maintain existing vendor relationships.
• Follow company procurement policies and cost-control measures.

Required Skills:

• Procurement / Purchase
• Vendor Management
• Negotiation
• Purchase Order (PO)
• RFQ / Quotation Management
• Vendor Development
• Cost Analysis
• Inventory Management
• MS Excel
• ERP/SAP knowledge
• Engineering materials/components knowledge

Knowledge / Experience

· 7+ years of experience in SAP MM functional consulting with strong domain expertise in procurement processes.

· Hands-on experience in SAP MM and SAP Ariba Supply Chain Collaboration implementation, configuration, and support.

· Strong understanding of procurement, inventory management, and supplier collaboration end-to-end processes.

· Proven experience working with Purchase Orders (PO), Goods Receipt (GR), Invoice Verification (IV), ASN processing, and supplier collaboration workflows.

· Experience working in SAP ECC and/or SAP S/4HANA environments with knowledge of end-to-end procurement cycles.

· Good understanding of EDI, IDocs, APIs, and supplier integration mechanisms across SAP landscapes.

· Experience in requirements gathering, solution design, system configuration, testing, and production support.

· Strong knowledge of supply chain operations, procurement lifecycle, and supplier engagement processes.

· Exposure to Agile methodologies and SAP implementation frameworks is preferred.

· Ability to collaborate with cross-functional teams and deliver within structured project environments.

Key Leadership Competencies (4-6)

Note: Competencies selected should be job-related

· Drives Results

· Tech Savvy

· Action Oriented

· Building Collaborative Relationships 

· Understanding the Business 

· Managing Execution 

Position Summary

This is a key role supporting the day‑to‑day operation of one of our esteemed customers' core financial systems across the organization. In this role, you will support application configuration and best practices for systems including Hyperion, PeopleSoft, Concur, Oracle Transportation Management (TMS), Planview, Lucernex, and Coupa. The scope of this role will continue to expand as additional finance systems are shared across multiple business processes and application modules.

Reporting to the Finance Systems Manager and working closely with multiple business stakeholders as well as functional and technical application support teams across the enterprise, you will be responsible for ensuring the ongoing integrity, stability, and effectiveness of application functionality across the Customer's systems landscape.

This position provides an excellent opportunity to support change within a cross‑functional, multi–business unit environment, with exposure to all areas of Finance operations. The role offers a fast‑paced and challenging work environment, with regular interaction and visibility across multiple levels of management.

What you will do:

• Query, script and reporting writing within Finance applications such as Hyperion, PeopleSoft, Concur, Oracle Transportation Management (TMS), Planview, Lucernex, and Coupa
• Application configuration to support core business functionality of procure to pay (P2P)
• Ensure Finance standards are consistently achieved and proactively monitored within our core finance applications
• Engage with broader Finance Systems and Data Governance team members to perform root-cause analysis related to Finance application integrity and/or data fixes resulting from upstream system integrations
• Engage with broader Finance Business Analysts members to support in application enhancements and improvement initiatives.

What we are looking for:

• Demonstrated experience supporting financial and/or operational business processes, such as:
• Record-to-Report (close, consolidation, reporting)
• Procure-to-Pay (requisition → PO → invoice)
• Lease/real estate management and/or portfolio delivery processes
• Proven track record in incident/problem/change management with practical experience leading triage, RCA, and release coordination.
• Ability to elicit requirements and convert them into configuration recommendations and well-defined work items.
• Hands-on leadership of UAT, including test planning, execution, defect management, and go-live readiness.
• Strong understanding of integrations from a functional support standpoint (how data flows, common failure modes, reconciliation).

What you will bring:

• 5+ years in functional application support or functional analyst roles supporting enterprise applications (ERP/EPM/SaaS).
• Bachelor’s degree in business, Finance, Information Systems, Supply Chain, or equivalent experience.
• Strong functional support mindset: restore service quickly, prevent repeat issues, and improve stability over time
• Functional support experience with one or more of:
• Coupa (P2P, catalog/invoicing, supplier enablement, matching rules)
• Lucernex (leases, escalations, CAM, critical dates, lease reporting)

Good to have any of the following skills:

• PeopleSoft Financials (ChartFields, AP, GL, workflow, batch processes)
• Concur (expense policy, audit rules, corporate card feeds, ERP posting)
• OTM/TMS (tendering, execution, rating, freight settlement/audit)
• Planview (demand intake, portfolio/resource mgmt., governance workflows)
• Hyperion (planning, consolidation, metadata/hierarchies, Smart View support)
• Ability to read and validate file layouts/mapping documents, troubleshoot integration logs, and run basic queries (SQL) for investigation.
• Experience with structured intake forums, prioritization frameworks, product ownership, or ITIL-based service management.
• Experience partnering with data governance teams or supporting data quality controls and stewardship processes.

Work time: Eastern time zone (US Shift)