Key Responsibilities:
Project Planning & Coordination:
• Develop detailed project plans for product procurement and delivery of material to jobsite.
• Coordinate with internal teams (design, procurement, logistics, finance, etc.) and external vendors.
• Oversee multiple supply chain projects simultaneously, ensuring timelines and budgets are met.
Client & Stakeholder Communication:
• Serve as the main point of contact for hospitality clients throughout the project lifecycle.
• Provide regular updates to stakeholders on progress, risks, and milestones. Vendor & Supplier Management:
• Collaborate with approved vendors to ensure timely production and quality compliance.
• Evaluate supplier performance and support procurement team in sourcing decisions.
Logistics & Delivery:
• Manage the scheduling of shipments and delivery to hotels, resorts, or restaurant properties.
• Monitor and resolve any issues related to shipping, customs clearance, or last-mile delivery.
Quality Control & Compliance:
• Ensure products meet required quality and brand standards.
• Adhere to safety, sustainability, and compliance regulations relevant to hospitality supply. Budget Management:
• Track project costs and variances against budget forecasts.
• Support cost-saving initiatives and report financials as required.
Issuing Sales Orders and Purchase Orders:
• Coordinate with vendors and internal stakeholders to facilitate the issuance of sales orders and purchase orders for materials and services.
• Raising payment timely payment request. Excel Skills:
• Utilize advanced Excel skills to manage project data, track expenses, and generate reports for analysis.
• Prepare and share expediting reports and project related reports and share with the stake holders.
Bid Revisions:
• Coordinate bid revisions with vendors and internal stakeholders to ensure alignment with project requirements and budget constraints
• Prepare Change Orders and creating budget for same. Project Documentation & Close Out Report
• Maintain comprehensive documentation of project activities, including contracts, purchase orders, and correspondence with vendors.
• Prepare project close out reports.
Qualifications:
• Bachelor's degree in architecture, civil engineering, construction management, or a related field.
• 3–5+ years of project management experience in hospitality, supply chain, procurement or site execution works in commercial or residential projects.
• PMP certification or equivalent is a plus.
• Knowledge of FF&E, OS&E, or hospitality procurement preferred.
Skills & Competencies:
• Strong organizational and time management skills.
• Proficiency in project management tools (e.g., MS Project, Monday.com, Asana).
• Excellent communication and negotiation skills.
• Analytical and problem-solving abilities.
• Ability to manage multiple projects under tight deadlines.
Requirements:
1. Background in Civil/Architecture/Interior Design: Bachelor’s degree or equivalent experience in a relevant field.
2. Excellent Communication Skills: Strong verbal and written communication skills in English, with the ability to interact effectively with internal teams and external vendors.
3. Interiors Experience: Previous experience in interior design projects, with a solid understanding of materials, finishes, and construction processes.
4. Estimation Experience: Proficiency in project estimation techniques, with the ability to accurately forecast costs and timelines.
5. Excel Skills: Advanced proficiency in Microsoft Excel, including functions, formulas, and data analysis tools.
6. Vendor Management: Demonstrated experience in coordinating with vendors, negotiating contracts, and resolving issues in a timely manner.
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