HR Executive

About Us

We believe the future of software development is AI-native — where engineers operate at a higher level of abstraction and quality remains non-negotiable. 

Incubyte is a software craft consultancy where the “how” of building software matters as much as the “what”.  

We partner with companies of all sizes, from helping enterprises build, scale, and modernize to early-stage founders bring their ideas to life. 

Our engineers operate in an AI-native development model, using AI as a collaborator across the SDLC to accelerate development while upholding the discipline of software craftsmanship. Guided by Software Craftsmanship and Extreme Programming practices, we build reliable, maintainable, and scalable systems with speed, without compromising quality. If this way of building software resonates with you, we’d like to talk. 

Our Guiding Principles 

These principles define how we work at Incubyte. They are non-negotiable. 

Relentless Pursuit of Quality with Pragmatism 

  We build high-quality systems without losing sight of delivery. 

Extreme Ownership 

  We take responsibility end-to-end for decisions, execution, and outcomes. 

Proactive Collaboration 

  We collaborate closely, challenge each other, and solve problems together. 

Active Pursuit of Mastery 

  We continuously improve our craft and raise our bar. 

Invite, Give, and Act on Feedback 

We seek, give, and act on feedback to get better every day. 

Ensuring Client Success 

We act as trusted partners and focus on real outcomes, not just output. 

Job Description

This is a remote position.

Experience Level

We're looking for a motivated Talent Acquisition Intern who is eager to learn the end-to-end hiring process. Curios, good communication skills, and a willingness to get hands-on with sourcing, screening, and hiring.

Role Overview

As a Talent Acquisition Intern, you'll get exposure to the full hiring lifecycle — from sourcing candidates to supporting interviews and closing roles — while working closely with hiring managers to understand staffing needs across departments.

You'll also build an understanding of what different roles at Incubyte actually require, help keep the interview process smooth for candidates, and learn how to evaluate candidates for both technical skill and culture/values fit.

Key Responsibilities

• Talent Sourcing: Assist in developing sourcing strategies and hiring plans to fill open roles within given timelines.
• Employer Branding: Support employment branding initiatives to strengthen our presence with prospective candidates.
• Recruitment & Selection: Help plan and conduct interviews and screening calls, and contribute ideas to improve the interview process.
• Candidate Experience: Help ensure every candidate has a positive, well-organized experience throughout the hiring journey.
• Panel Support: Assist in preparing interview panels to evaluate candidates on both technical ability and culture/values alignment.
• Retention & Development: Support initiatives around employee retention and development.
• Events & Outreach: Help organize and/or attend career fairs, assessment centers, and campus placement drives.
• Reporting: Assist in tracking hiring metrics and building reports to identify areas for improvement.

Requirements

What We're Looking For

• Interest in Recruiting: Genuine interest in full-cycle recruiting, sourcing, and employment branding.
• Willingness to Learn: Openness to understanding different selection methods and techniques.
• Digital Comfort: Comfortable using social media and job boards, or willing to quickly learn.
• Role Curiosity: Willingness to understand the duties and competencies of different roles across the org.
• AI Fluency: Should know how to leverage AI tools like claude, chatgpt etc to support sourcing, screening, and recruiting tasks.
• Communication: Good communication skills, both written and verbal.
• Organization: Well-organized and able to manage multiple tasks at once.
• Proactive Mindset: A proactive, go-getter attitude with an interest in strategic thinking.

Benefits

Life at Incubyte ​

We are a remote-first company with structured flexibility. Teams commit to shared rhythms during core hours, ensuring smooth collaboration while maintaining autonomy. Twice a year, we come together in person for a co-working sprint and once a year for a retreat - with all travel expenses covered. 

Our environment is built for crafters: pairing, refactoring, experimenting with AI, and pushing the boundaries of software excellence. We are all lifelong learners, and our work is our passion. 

​

Perks

• Dedicated learning & development budget. 
• Sponsorship for conference talks. 
• Comprehensive medical & term insurance. 
• Employee-friendly leave policies. 
• Home Office fund 
• Medical Insurance 

Job Location - Andheri- Onsite

Role Overview

The Manager – Talent Acquisition will play a strategic and hands-on role in building a strong talent pipeline aligned with business goals. The role involves close collaboration with business leaders to proactively identify hiring needs, attract and recruit high-quality talent within defined cost and timelines, and continuously improve hiring outcomes through data-driven decision-making and superior candidate experience.

This position is responsible for driving recruitment excellence, optimizing sourcing channels (internal and external), and strengthening employer branding while ensuring compliance, consistency, and efficiency across the hiring lifecycle.

Principal Purpose

Partner closely with department heads and stakeholders to proactively identify current and future talent requirements.

Attract, engage, and hire the right talent at the right cost, quality, and time.

Explore, optimize, and manage multiple sourcing channels to build a sustainable talent pipeline.

Drive recruitment excellence through experience design, process optimization, and data-backed insights.

Key Responsibilities & Accountabilities

Strategic Workforce Planning

Identify talent needs and translate them into a comprehensive recruitment plan aligned with business priorities.

Ensure hiring plans are delivered within agreed timelines, budgets, and quality benchmarks.

Develop a deep understanding of role requirements, including technical skills, experience, and behavioral competencies required for success.

Stakeholder Partnership

Conduct detailed vacancy intake discussions with hiring managers to align on expectations, hiring strategy, and timelines.

Act as a trusted advisor to business stakeholders by sharing market insights, talent availability, and hiring trends.

Continuously evolve recruitment strategies based on changing business needs and market dynamics.

End-to-End Recruitment Management

Create and manage hiring plans with clear deliverables, milestones, and formal tracking mechanisms.

Coordinate, schedule, and conduct interviews in line with role specifications and organizational standards.

Screen, interview, and assess candidates to build strong shortlists within consistent timelines.

Conduct in-depth candidate interviews and anticipate hiring manager preferences to ensure strong role fit.

Talent Pipeline & Sourcing

Build and maintain a strong network of potential candidates through proactive sourcing, research, and relationship management.

Leverage internal talent pools, referrals, job portals, social media, agencies, and other sourcing channels effectively.

Ensure a continuous pipeline of ready-to-hire talent for critical and future roles.

Process Excellence & Data-Driven Decisions

Track and analyze recruitment metrics such as time-to-hire, cost-per-hire, quality-of-hire, and candidate experience.

Use data insights to improve hiring efficiency, decision-making, and overall recruitment outcomes.

Drive continuous improvement in recruitment processes, tools, and systems.

Team Leadership

Lead, mentor, and guide Talent Acquisition Specialists to ensure high performance and capability development.

Set clear goals, review performance, and foster a collaborative and high-accountability culture within the team.

About the Role

We are looking for an experienced Technical Recruiter to join client's Talent Acquisition team. This is an Individual Contributor role where you will partner closely with hiring managers to hire top engineering talent across multiple product teams.

You should have experience hiring for software engineering positions in a fast-paced product organization and be comfortable working with global stakeholders.

Responsibilities

• Own end-to-end technical hiring.
• Partner with Engineering Managers and Business Leaders.
• Build sourcing strategies for niche engineering talent.
• Manage candidate pipelines and interview processes.
• Deliver an exceptional candidate experience.
• Meet monthly hiring goals while maintaining quality.
• Drive recruitment metrics and hiring efficiency.
• Work closely with US-based stakeholders.

Required Skills

• 5-8 years of Technical Recruitment experience.
• Experience hiring Software Engineers, Backend, Frontend, Full Stack, DevOps, Data, QA, SRE and Product roles.
• Currently working with a US-based Product Technology company.
• Strong sourcing capability using LinkedIn Recruiter, job portals and networking.
• Experience partnering with global hiring managers.
• Excellent stakeholder management skills.
• Strong understanding of recruitment metrics.
• Proven ability to consistently deliver 5+ hires per month.

• Recruiting and interviewing skills
• Phone, MS Teams, and online meeting platform skills
• Familiarity with relevant HR Terms
• Good Communication and interpersonal skills
•  IT Recruitment experience.

• Collaborate with headhunters to hire and retain the top best talent.

• Screen resumes and job application forms.

• Help to structure the job description.

• Assist Hiring Managers to conduct interviews.

• Interview job candidates via calls and conduct on-site interviews.

• Ability to manages new employee relocation that determines new employee requirements and arranges temporary housing.

• Coordinate with the management and corporate recruiters to find out the details of staffing requirements.

Job Description:

• Looking for a passionate HR Executive in the Software Industry who understands technology and Interested to learn and grow along with the company.
• Understanding JD brief and sourcing potential candidates
• Handling End to End requirements for Mid-level to Leadership level.
• Sourcing profiles / resumes through multiple sources (head hunting, networking portals, job portals, internal references, etc.).
• Candidate assessment at primary level, based on client requirement Coordinate with technical panel and schedule interviews and follow up
• Maintain MIS / Trackers / Status reports
• Build and maintain an active pool of candidates to meet future hiring targets in an effective manner Basic knowledge on Timesheets, Attendance and Leave Management Good knowledge on Onboarding and BGV Process Basic knowledge on Payroll and Statutory compliance.
• Experience on Employee data management, preparation of all HR related letters from joining to Exit process. Knowledge on any HR Software.

Desired Candidate profile

• Prior recruitment experience is great to have.
• Responsible and accountable
• Confident and motivated individual
• Excellent interpersonal skills with excellent communication skills is preferred
• Strong Microsoft proficiency, including Word, Excel and PowerPoint

• Need At least 2-year experience in fast paced staffing environment working on IT, Non-IT and Techno-Functional Requirement like Business Analyst, IT Project Manager, Marketing Manager, Digital Marketing, Program Manager, Software QA Engineer, Software Developer, Accountant, Accounting Manager etc.
• Good in communication and can work independently with minimal supervision.
• Should be well aware of the recruitment process and related terms like MSP/Markup/Rate Negotiation.
• Team Player.
• Ability to learn and grasp new skills.
• Positive Attitude towards Work.
• Not looking for a specialist recruiter for a particular domain, we need someone who can work on all types of requirements as per the business need.
• Qualification: Any Graduate.

This role is for the IT Recruiter of the company and you'll be reporting to the Senior Manager of Business Operations.

As an IT recruiter you will be working to;

1. Identify and screen the best of available talents at the shortest possible time with a focus on quality

2. Maintain and develop the pipeline of eligible candidates for future open positions

3. Develop proactive sourcing strategies to engage and increase the number of qualified applicants in the database for active and passive talent.

4. Qualify or reject candidates based on introductory calls via phone and emails

Job qualifications and requirements - A degree in Software Engineering, Computer Science is highly preferred.

1. A passion for solving problems and providing workable solutions
2. Knowledge of software terms, technology stacks, and software roles
3. Strong analytical and reasoning skills with an ability to visualize processes and outcomes
4. Outstanding all-round communication skills and ability to work collaboratively

LrnEd Technologies is a product-based company doing business as (DBA) Outdefine (www.outdefine.com). We help top software engineers work remotely for top US startups. Outdefine is founded and backed by engineers from Facebook, Google, Stanford, OnDeck, and StartX. Join our world-class team and work to reinvent the way we transform the future of work.