(EXPORT-IMPORT, PURCHASE & LICENSING) Manager at HighQ-labs · Thane · 8 - 10 years · ₹7L - ₹8L / yr · Profitable · Posted 6 Sep 2025
Key Responsibilities
1. Advance Licence & DGFT Compliance
Apply, monitor, and close Advance Authorisations, EPCG, and LUT
Bonds.
Maintain up-to-date records for Customs, DGFT, and Bank obligations.
Ensure timely submission of documents for licence redemption and
audits.
2. Purchase & Imports
Handle procurement of APIs, intermediates, chemicals, solvents, and lab
materials (domestic & international).
Evaluate vendors, negotiate contracts, and ensure cost-effective
sourcing.
Prepare import documentation (Bill of Entry, CHA coordination, landing
cost analysis).
Maintain vendor database and track supplier performance.
3. Export Documentation & Coordination
Prepare and verify export documents: Invoices, Packing Lists, Shipping
Bills, RODTEP, Drawback claims, BRCs, and COO.
Coordinate with CHA, freight forwarders, banks, and customers to ensure
smooth export operations.
Follow up with customers for documents, payments, and compliance
requirements.
Maintain statutory export records for audits and government
submissions.
Qualifications & Experience
Graduate / Postgraduate in Commerce / Science / Management.
Diploma / Certification in Export-Import Management or International
Tradepreferred.
8–10 years of experience in API / Chemical / Pharma industry with hands-
on exposure to DGFT, Customs, Purchase, and Export Documentation.
Strong working knowledge of ERP/SAP, MS Office, DGFT/ICEGATE, and
banking documentation portals.
Skills & Competencies
In-depth understanding of export-import regulations, pharma compliance,
and customs laws.
Excellent negotiation and supplier management skills.
Strong attention to detail in documentation and reporting.
Good interpersonal skills for cross-department coordination.
Ability to work independently and manage multiple responsibilities.
Why Join Us
Opportunity to work in a globally recognized pharma company with 45+
years of excellence.
Exposure to international markets, licensing, and regulatory compliance.
Role with high responsibility and independence.
Shubham Vishwakarma
Full Stack Developer - Averlon
About HighQ-labs
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Key Responsibilities
· Manage end-to-end import documentation and shipment coordination.
· Prepare, verify and maintain Commercial Invoices.
· Packing Lists.
· Bill of Lading / Air Waybill.
· Certificate of Origin.
· Bill of Entry and other import-related documents.
· Coordinate with suppliers, freight forwarders, shipping lines, CHA/customs brokers and transporters.
· Track shipments and ensure timely customs clearance and delivery.
· Follow up on customs documentation, duty payments and clearance status.
· Coordinate transportation from port/airport to the warehouse.
· Verify freight, customs and logistics-related invoices.
· Maintain accurate shipment records and logistics MIS.
· Coordinate with the accounts/finance team for import-related payments and documentation.
· Identify and resolve documentation or shipment-related issues promptly.
· Maintain proper filing and records of all import and shipping documents.
· Use Tally Prime for relevant accounting, purchase, inventory and logistics-related entries.
· Prepare and maintain reports using MS Excel.
Required Experience & Skills
· 3–4 years of relevant experience in Import Documentation & Shipping/Logistics.
· Good practical knowledge of import procedures and customs documentation.
· Experience coordinating with CHA, freight forwarders, shipping lines and transporters.
· Good working knowledge of Tally Prime.
· Good knowledge of MS Excel and MS Office.
· Strong follow-up and coordination skills.
· Excellent attention to detail and documentation accuracy.
· Ability to independently handle multiple shipments and timelines.
Personality & Communication
· Pleasant and professional personality.
· Excellent verbal and written communication skills.
· Confident in communicating with vendors, customers, service providers and internal teams.
· Proactive, responsible and solution-oriented.
· Good interpersonal skills and ability to build positive working relationships.
· Calm and organised while handling time-sensitive shipments and documentation.
Qualification
Graduate in Commerce, Logistics, Supply Chain, Business Administration or a related field.
Ideal Candidate
A dependable and well-organised professional who can independently manage import documentation and shipping coordination, communicate effectively with multiple stakeholders, and ensure shipments move smoothly from supplier to customs clearance to final delivery.
Follow CutshortShubham Vishwakarma
Full Stack Developer - Averlon