Internship Duties
As with any internship there are a mixture of duties, this internship will include some admin tasks as well as some great HR experience during your internship in a busy HR department.
Duration :
4 months Internship part time Full time
ROLES AND RESPONSIBILITIES
- Organize and maintain personnel records
- Update internal databases (e.g. record sick or maternity leave)
- Prepare HR documents, like employment contracts and new hire guides
- Revise company policies
- Liaise with external partners, like insurance vendors, and ensure legal compliance
- Create regular reports and presentations on HR metrics (e.g. turnover ratios)
- Answer employees queries about HR-related issues
- Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
- Participate in HR projects (e.g. help organize a job fair event)
- Gathering payroll data like working hours, leaves and bank accounts
- Screening resumes and application forms
- Assist in end to end recruitment
- Record all resumes and personnel documents in HR electronic files
- File physical HR records in HR filing cabinet
- Liaise with recruitment agencies
- Proof reading and editing consultant profiles
- Liaise with line managers recording HR issues
- Scanning and emailing HR documents
- Create Employee packs
- Coordinate Induction appointments
- Create interview appointments
- Creating job advertisements
- Phone screen applicants
- Data Entry and general administration
- Any extra duties the HR Consultant requires
- Complete appropriate paperwork for new and existing employees
- Send off training invoices to finance and liaise with them about getting it approved
- Provide administration support
- Corporate Tie ups via email, Linkedin, social media and calling for Placements
- Understanding the product platform and its value add for related businesses
- Preparing monthly/quarterly/annualreports
- Perform other activities assigned by Management.
- A flair for establishing an instant rapport with clients.
- Dynamic, aggressive, result oriented and a self-starter.
- Knowledge of MS office and related tools
Required Experience, Skills and Qualifications
Qualification: MBA-HR
Stipend-3000
Skills- Interpersonal skills, Communication skills, convincing skills.
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- Enabling current and future business needs through the development, engagement, motivation, and preservation of human capital
- Developing and monitoring overall HR strategies, systems, tactics, and procedures across the organization
- Nurturing a positive working environment
- Overseeing and managing a performance appraisal system that drives high performance
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- Doing Training needs analysis and creates a structured training program across all cities
- Creating HR Analytics & Dashboard on HR metrics for the consumption of the Senior Leadership team
- Taking ownership of HR Business partnering across all functions
Desired Candidate Profile
What you need to have:- Prior experience of 10 - 12 yrs in HR domain
- Proven working experience as strategic HR, preferably in start-ups.
- Ability to multitask and expertise in working in ambiguous situations.
- Strong Interpersonal skills and ability to connect the dots.
- Proven expertise in human resources metrics & HR systems and databases
- Ability to articulate strategy in the simplest form.
- Effective skills in storytelling and presenting it to the higher management.
- Competence to build and effectively manage interpersonal relationships at all levels of the company.
- In-depth knowledge of labor law and HR best practices
Our client is a call management solutions company, which helps small to mid-sized businesses use its virtual call center to manage customer calls and queries. It is an AI and cloud-based call operating facility that is affordable as well as feature-optimized. The advanced features offered like call recording, IVR, toll-free numbers, call tracking, etc are based on automation and enhances the call handling quality and process, for each client as per their requirements. They service over 6,000 business clients including large accounts like Flipkart and Uber.
- Managing Employee Benefits including Employee reimbursements as per rules and regulations of income tax.
- Processing taxes and payment of employee benefits
- Addressing issues and questions regarding payroll from employees and superiors
- Preparing reports for upper management, finance department etc.
- Resolving payroll discrepancies
- Maintaining payroll operations by following policies and procedures
- Managing ad hoc financial and operational requirements
What you need to have:
- Any graduation
- Solid understanding of accounting fundamentals & Taxes
- Good knowledge of employment legislation & statutory requirements
- Experience in manual salary processing and through software tools
- Proficient in MS Office and good knowledge of relevant software
- Managing the recruitment and selection process
- Supporting current and future business needs through the development, engagement, motivation and preservation of human capital
- Developing and monitoring overall HR strategies, systems, tactics and procedures across the organization
- Overseeing and managing a performance appraisal system that drives high performance
- Contributing in developing an employment branding strategy through propagating organization’s business, vision, mission, values and culture
- Ensuring that the people and management practices support the organization’s employer brand
- Working on Matrices to track quality of hire, brand awareness, employee satisfaction, employee referrals or others , as required.
What you need to have:
- Experience working with startups or established organisations
- Experience in handling culture issues and creating a good working culture across levels
- Must have handled at least 50 to 100 employees
- Worked as HR Generalist and handled various activities for organisation
- Performing an end-to-end recruitment process of identifying the job vacancy, analysing the job requirements, sourcing apt candidates from various platforms, reviewing applications, screening, shortlisting and selecting the right candidate.
- Update our internal databases with new employee information, including contact details and employment forms
- Conduct employee onboarding and help organize training & development initiatives
- Gather payroll data like leaves, working hours and bank accounts
- Undertake tasks around performance/productivity management & improvement of all employees
- Organize half yearly employee performance reviews
- Maintain employee files and records in electronic and paper form
- HR Generalist with experience of 1-2 Year/s, preferably in a IT / Technology Company.
- Strong interpersonal, negotiation, and conflict resolution skills.
- Excellent organizational skills and attention to detail.
- Thorough knowledge of employment- related laws and regulations.
- Extensive knowledge of HR policies and systems.
- Ethical, respectful, and able to deal with confidential and sensitive matters.
- Ability to flourish with minimal guidance, be proactive, and handle uncertainty.
- Must have thorough industrial knowledge.
- Professional approach to time, costs and deadlines.
Job Description:
- Develop and execute recruiting plans
- Develop and track goals for the recruiting and hiring process
- Coordinate and implement college recruiting initiative.
- End to End recruitment cycle
- Handle recruitment activities from gathering the requisitions, sourcing, screening, interviews, offers, follow up till the candidate joins
- Handling full cycle of recruitment from requirement understanding to sourcing of candidates through in-house data base, using job portals, referrals.
- Network through industry contacts, association memberships, trade groups, social media, and employees
- Sourcing candidates through Job portals, social platforms and other relevant resources
- Crafting recruiting emails to attract passive candidates
- Posting the job requirements on different portals
- Following up on the interview process status
- Coordinating with the management on Profile feedbacks.
- Following up the candidate till joining.
- Maintaining Database and reporting to management.
Requirements:
- Familiarity with Applicant Tracking Systems and resume databases
- Experience with sourcing techniques
- Understanding of referral programs
- Good interpersonal skills along with good English communication ability
About KAFQA
At Kafqa, we are building an online global performing arts academy. For our students, we offer live classes conducted by experienced & expert artists. For our artists, we offer a bouquet of opportunities to monetize their skills including being an instructor at Kafqa. Our mission is to serve artists in their journey from their first steps in the art to success on the largest stages in the world.
Role
The role is a unique opportunity to be a part of the core team at KAFQA. The responsibilities of the role are per the below:
· Understand the needs of employees across different segments across their lifecycle (discovery of Kafqa opportunities, application experience, interview experience, decision experience, onboarding, settling down, scaling with the organization, attrition & separation) & design best in class experiences always thinking technology first
· Understand the needs of instructors separately and design best in class experiences for them in partnership with head of departments and other teams.
· Meet compliances mandated by central & state governments.
The role is based in Bangalore, India and reports directly to the Founder, CEO of KAFQA.
Experience, Qualifications & Person Type
The ideal candidate is someone who –
· Has 5+ years of experience preferably in a HR role
· Thinks first principle to re-imagine experiences for employees & challenge status quo
· Thinks technology first
· Is comfortable prioritizing
· Is creative and can innovate
· Interested in the performing arts & preferably is a performer themselves
· Is willing to fulfil all responsibilities above & go beyond as needed
· Is a self-starter, operates with autonomy & can deal with ambiguity while being innovative & frugal