4+ Vendor development Jobs in Pune | Vendor development Job openings in Pune

JD Project Materials Coordinator

Company: MSPL

Primary Location:  MSPL Pune

Job:  Warehousing and Material Control

Schedule:  Full-time

Employment Type:  Staff

Job Level:  Experienced

Reporting Manager Title:  General Manager JD Project

: 

KEY ACCOUNTABILITIES OF POSITION:

• Provides input to the Project Procurement Plan and Project Material Responsibility Matrix.
• Responsible for the Project Material Management Plan & the Project Material Management Procedures and ensures alignment with Engineering, Purchasing, Logistics and Installation, O&M.
• Provides input to the Engineering Material requirements and verification of Quantities & Contingencies to support Installation, O&M required on Site as per Installation, O&M philosophy.
• Liaison with Project Team Requisitioning Engineers to support requirements of ERP based Material Management System & downstream Procurement & Installation, O&M activities (Expediting, Logistics & Site Material Management).
• Responsible for coordinating procurement activities and progress reporting to Project Management.
• Responsible for improvements of MSPL Material Management policies, procedures & work process.

ESSENTIAL SKILLS / COMPETENCIES REQUIRED:

Job Specific:

• A thorough knowledge of Mechatronics & material management practices within the process automation industry (typically water-wastewater).
• Strong knowledge & understanding of material requisitioning, expediting, logistics, site material management & shop & field fabrication.
• General knowledge of Process Automation electrical and instrumentation materials.

Standard Competencies

Experience:

Required:

• 7+ years, with a minimum of 5 years project material management experience in a multi-discipline team environment.

Guide:

• Minimum of 7 years mechatronics engineering experience in oil and gas, petrochemical industry or equivalent, or water- west water
• Minimum of 5 years’ experience in a project material management or coordination role, or
• Minimum of 5 years’ experience as material controller or material coordinator.
• Additional experience in Installation, O&M site, supply logistics or offsite module/spool fabrication is an advantage.
• Minimum of 3 years’ experience in operating ERP based material management system is required.

Qualifications, Accreditation, Training:

Required:

• A recognised degree / diploma in the relevant discipline or equivalent.

Overview: The Sales Coordinator plays a pivotal role in ensuring the smooth functioning of the sales process by handling various administrative and coordination tasks. This position requires effective communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Sales Coordinator acts as a bridge between the sales team, logistics department, and customers to ensure timely order processing and delivery.

Primary Responsibilities:

1. Sales Order Processing:

• Receive and process sales orders accurately and efficiently.
• Ensure all necessary documentation is complete and compliant with company policies and procedures.

2. Coordination with Logistics Department:

• Liaise with the logistics department to plan and schedule order dispatches.
• Coordinate transportation and shipment arrangements to ensure timely delivery.
• Manage vehicle route plans for optimal efficiency in delivery operations.

3. Dispatch Confirmation:

• Confirm dispatches of items with the logistics team and communicate updates to relevant stakeholders.

4. Customer Coordination:

• Collaborate with the sales team to understand customer requirements and preferences.
• Communicate with customers to provide updates on order status and address any inquiries or concerns promptly.

5. Quoting and Invoicing:

• Prepare and send quotes to customers based on their inquiries and specifications.
• Follow up with customers to convert quotes into sales orders.
• Assist in generating invoices and processing payments from customers.

6. Reporting and Documentation:

• Provide regular reports to the sales team regarding order status, sales performance, and other relevant metrics.
• Maintain accurate records of sales orders, quotes, invoices, and customer interactions.

Qualifications:

• Proven experience in sales coordination, order processing, or similar roles.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in using MS Office applications, particularly Excel and Outlook.
• Familiarity with CRM software is a plus.
• Ability to work collaboratively in a team environment while also being self-motivated and proactive.

The Sales Coordinator plays a crucial role in ensuring customer satisfaction and maximizing sales efficiency. By effectively coordinating with various internal departments and external stakeholders, they contribute to the overall success of the sales operation.