Project Coordinator

Mactores is the agent-native AWS modernization firm. We ship modernization to production in weeks — data platforms migrated, applications refactored, AI agents running against real data. Our delivery is built on the agent platform built by our team, and executed by forward-deployed engineers who own outcomes end-to-end. Fixed-date commitments. Real production systems. Retired legacy.

We are an AWS Premier Tier Services Partner with the AWS Agentic AI Specialization, seven AWS Consulting Competencies (including Migration and Modernization, Data and Analytics, Machine Learning, and AI Services), and seventeen AWS Service Validations. Our named production customers include Synaptics, Flipboard, Poshmark, Tilia, KlearTrust, and Safaricom.

Most modernization work doesn't ship. Ours does. That's the job.

Mactores is looking for a Project Manager who will own the delivery, which means scope, timelines, budget, and the team's sprint execution — not just facilitation. The ideal candidate will run the daily, sprint, and client cadences for distributed engineering teams across India and three US timezones, translate fluently between engineering and business stakeholders, and push back on scope creep with data.

We are looking for a PM who gets things done — the person who personally removes blockers, drives escalations to closure, and makes sure no risk reaches the client as a surprise. 

Note: This role is not for you.

• If your default is to forward messages between the client and engineering.
• Your role has primarily been reporting/coordination without delivery or ownership.
• You have only facilitated agile ceremonies without driving delivery outcomes.
• Sprint ownership and execution were largely driven by a Business Analyst or Product Owner in your previous roles.

What you will do

• Build the project plan in Smartsheet from the Solutions Architect's scope of work — real dependencies, a defensible critical path, and sprint boundaries overlaid on the timeline.
• Track scope, hours, and budget in real time. Flag burn-rate risk early and push back on scope creep with numbers, not gut feel.
• Maintain a live risk register. Identify risks before they become issues, surface the right ones to the client at the right time, and drive mitigation actively.
• Maintain a live RAID log (Risks, Assumptions, Issues, Dependencies) along with an action tracker to ensure clear ownership, accountability, and timely closure.
• Run crisp daily stand-ups, sprint planning, and sprint retrospectives that produce decisions, not discussions.
• Remove sprint blockers personally. Chase the client-side data dependency, escalate the stuck cloud permission, redirect pulled resources — do not let "waiting on" sit in a log for days.
• Handle sprint-level risks in real time: reprioritize, descope, swap stories, or escalate before commitments slip.
• Keep trackers honest. Action items have owners and dates; delays are visible and followed up on time.
• Translate technical progress into business language for the customer, and business priorities into clear, estimable requirements for engineers.
• Facilitate internal and external architecture reviews across India and three US time zones; document decisions and circulate them the same day.
• Produce weekly customer status updates that a senior business leader can absorb in 90 seconds — RAG colors backed by evidence, not sentiment.
• Own customer escalations end-to-end and drive them to resolution. Communicate status, risks, and decisions needed — proactively, not reactively.
• Onboard engineers on customer systems, scope, process, deliverables, and documentation standards.
• Create kick-off presentations, project charters, and tracking mechanisms in collaboration with the customer.
• Maintain meeting notes, recorded calls, and a clean project documentation library.
• Review and approve timesheets and leaves; keep capacity planning and team calendar management accurate.
• Negotiate scope changes with data. Produce formal change requests with impact analysis — hours, timeline, trade-offs, options — before anyone commits the team to additional work.
• Drive sprint predictability using velocity planning and burndown tracking; ensure commitments are realistic and consistently met.
• Conduct backlog refinement sessions in collaboration with Principal Consultants or Technical Leads to ensure stories are clear, prioritized, and estimable.

What are we looking for

• 3+ years of delivery experience on cloud engineering or data engineering projects.
• 3+ years as a Project Manager working with customers in US timezones.
• Hands-on fluency with Smartsheet, Jira / Confluence, and Clockify — you can stand up the tooling on day one.
• Excellent written and spoken communication, facilitation, negotiation, and coaching skills; able to hold your ground with a skeptical client engineering director and coach a junior engineer in the same afternoon.
• Strong prioritization and problem-solving instincts. You make trade-offs explicit rather than quietly absorbing them.
• A demonstrable track record of driving outcomes — not just reporting on them.
• Demonstrated experience managing at least one fixed-bid project end-to-end, including scope change negotiation with clients. 
• Strong understanding of Agile delivery metrics such as velocity, burndown, and sprint predictability, and the ability to use them to drive execution.
• Comfortable operating in ambiguous, fast-changing environments where requirements evolve, and expected to bring structure proactively.

You will be preferred if you posses

• Experience managing Data Lake projects on AWS.
• Professional Scrum Master™ (PSM) certification.
• Managing Jira Projects certification.
• Smartsheet certification.

About the Role

We are looking for a highly organized and proactive Program Manager to act as the central operational hub for our team at Innovxcare. As we build next-generation AI solutions for radiology, you will lead sprint execution for our Software and AI engineering teams while maintaining tight alignment with our Product Management and Commercial teams to deliver critical releases on schedule.

Location & Work Model

• Location: Whitefield, Bangalore.
• Work Arrangement: Hybrid (4 days on-site, 1 day work-from-home per week).

Key Responsibilities

• Facilitate Agile Ceremonies: Lead all core sprint meetings, including daily standups, sprint planning, retrospectives, and end-of-sprint demos.
• Manage Tech Execution: Oversee daily workflows and task progress for the Software and AI engineering teams to keep deliverables moving smoothly.
• Drive Cross-Functional Alignment: Coordinate continuously with Product and Commercial teams to ensure shared clarity on product timelines and release dates.
• Identify & Mitigate Risks: Proactively flag execution bottlenecks, technical blockers, and potential delays, facilitating immediate solutions.
• Own Team Reporting: Serve as the single source of truth for timelines by maintaining regular progress reports and visibility for the whole company.

What We Are Looking For

• Proven experience in technical program or project management, ideally within a fast-paced startup or healthcare technology environment.
• Strong hands-on experience running Scrum/Agile ceremonies (standups, retros, demos).
• Solid understanding of software development lifecycles (SDLC) and an ability to grasp AI development workflows.
• Exceptional communication skills, capable of bridging technical engineering discussions with commercial and product strategies.
• Proficiency with modern team management and ticketing tools (Jira)

Compensation

• Salary Range: ₹10,00,000 to ₹20,00,000 per annum, commensurate with experience.

Brew8 builds and publishes subscription iOS apps — 55+ shipped across fitness, AI photo tools, utilities, and games. We find categories where existing apps are weak, build better ones fast, and grow them through ASO and paid ads.

The role

You run our product pipeline. Every app starts as research and ends as a shipped, tested app. You're not a designer, developer, or product visionary. You're the person who makes sure the right work gets done, fully, on time, to spec.

What you'll do

Research: The apps that we should build next (based on our internal way, you're always free to try your own ways as well)

Briefs: Turn an approved candidate into a complete App Brief using our template and Claude — positioning, onboarding flow, paywall, content schema, feature list. Fill every gap before handoff.

Content: Generate structured content (workout plans, program schedules, prompt libraries) from our asset library using Claude, then verify every row against the actual assets.

Handoff & follow-up: Hand briefs to design and iOS, check progress mid-week, catch wrong directions early, escalate blockers the same day.

QA: Run the brief's QA checklist on every build on real devices. Log every miss. Nothing ships without your pass.

ASO: Own keywords, metadata, and screenshot angles for every app we ship.

Reporting: One-page weekly status for the CEO — shipped, blocked, next.

What we're looking for

• 1–3 years in any role where you owned a process end-to-end — ops, QA, project coordination, content ops, or early-stage startup generalist
• You use ChatGPT/Claude daily for real work and can describe a workflow you built with it
• Have good knowledge about Codex/Claude Code and other AI LLMs and models, should be great with using AI to make things faster and better.
• Extremely detail-oriented — you notice the missing field, the wrong option order, the broken button
• Comfortable with spreadsheets, JSON/CSV, and app analytics
• You use iPhone apps critically and can explain why one onboarding converts and another doesn't
• Written English clear enough to write a spec a developer builds from without asking questions
• Reliable: shows up, communicates leave early, follows through

Nice to have

• ASO experience (keyword research, metadata, screenshot testing)
• Figma, TestFlight, Claude Code, Codex, ChatGPT, etc.
• Creative expertise and a problem solving attitude.
• Prior work at a consumer app studio or D2C brand

Success at 90 days

• CEO picks from your weekly scored candidates without redoing the research
• Your briefs go to design and dev without the CEO rewriting them
• A content plan that used to take two weeks takes you two days
• Zero shipped apps with a missed item that was on the QA checklist

Job Summary 

Project Manager is responsible for planning, executing, monitoring, and successfully delivering technology projects within agreed scope, timeline, budget, and quality standards. The role requires close coordination with business stakeholders, technical teams and senior management to ensure projects achieve their intended business outcomes. 

Key Responsibilities 

• Define project scope, objectives, deliverables, timelines, and success criteria.  
• Develop and maintain detailed project plans, schedules, budgets, and resource requirements.  
• Lead cross-functional teams including developers, infrastructure, QA, and business analysts.  
• Coordinate release planning, sprint goals, release timelines, dependencies, and deployment activities. 
• Manage project scope, risks, issues, dependencies, and change requests.  
• Track project progress and provide regular status reports to stakeholders and management.  
• Identify potential risks and implement appropriate mitigation and contingency plans.  
• Coordinate requirements gathering and ensure alignment between business and technical teams.  
• Facilitate project meetings, reviews and steering committee meetings.  
• Ensure projects follow organizational IT governance, security, compliance, and quality standards.  
• Coordinate testing, deployment, implementation, and transition to operational teams.  
• Manage stakeholder expectations and resolve conflicts or escalated issues.  
• Manage testing, deployment, documentation, and project closure.  
• Conduct project closure activities and evaluate project performance and outcomes.  

Required Qualifications 

• Minimum 8 years of experience in IT project management or a related technology role.  
• Proven experience managing end-to-end IT projects.  
• Strong understanding of project management methodologies such as Agile, Scrum, Waterfall, or hybrid methodologies.  
• Experience with project management tools such as Jira, Azure DevOps, Microsoft Project, Smartsheet, or similar platforms.  
• Strong knowledge of software development lifecycle (SDLC), IT infrastructure, cloud technologies, or enterprise applications, depending on the project portfolio.  
• Strong communication, leadership, organizational, and problem-solving skills.  

Key Skills 

• Project planning and execution  
• Stakeholder management  
• Risk and issue management  
• Budget and resource management  
• Agile/Scrum methodology  
• Change management  
• Team leadership  
• Negotiation and conflict resolution  
• Reporting and documentation  
• Strategic thinking and problem solving 

Require Experience : Minimum 8 years

Location : Indore -Onsite

Interview mode : Virtual

JOB DESCRIPTION – PROCESS COORDINATOR

JOB OVERVIEW:

We are looking for an active, smart, proactive, and client-focused Process Coordinator who can effectively manage core operations, coordinate with internal teams and clients, identify opportunities for process improvement, and contribute to business growth through smart cross-selling and solution-selling approaches.

The ideal candidate should have strong communication and coordination skills, take ownership of tasks, be proactive during meetings, and have the ability to manage multiple responsibilities efficiently.

Key Responsibilities:

• Manage and coordinate day-to-day core operational processes to ensure smooth and timely execution.
• Act as a key point of contact for clients, maintaining professional communication and ensuring their requirements are properly understood and addressed.
• Coordinate with internal teams to ensure tasks, deliverables, and client requirements are assigned and completed within timelines.
• Proactively participate in client and internal meetings, contribute ideas, ask relevant questions, and ensure important action points are captured.
• Prepare and circulate Minutes of Meeting (MOM) with clear discussion points, decisions, responsibilities, and deadlines.
• Assign tasks to respective team members and follow up regularly to ensure timely completion.
• Prepare and maintain daily, weekly, and monthly reports related to operations, tasks, client requirements, and team performance.
• Monitor ongoing processes and identify gaps, bottlenecks, and areas for improvement.
• Contribute proactively to process optimization and improvement initiatives to increase efficiency and productivity.
• Maintain accurate and updated CRM records, including client interactions, follow-ups, requirements, tasks, and status updates.
• Understand client requirements and proactively suggest relevant services, solutions, or value-added offerings wherever applicable.
• Identify opportunities for smart cross-selling and solution selling without compromising client relationships.
• Maintain regular follow-ups with clients and internal teams to ensure smooth project/process execution.
• Escalate issues, delays, or operational challenges to the concerned stakeholders in a timely manner.
• Ensure proper documentation and tracking of processes, tasks, meetings, and client communications.

Requirements& Qualifications:

.

• :Excellent verbal and written communication skills.
• Strong client handling and relationship management skills.
• Highly proactive, energetic, and solution-oriented approach.
• Strong coordination, task management, and follow-up skills.
• Ability to confidently participate and contribute in meetings.
• Good understanding of CRM processes and customer lifecycle management.
• Strong analytical and problem-solving abilities.
• Ability to identify opportunities for cross-selling and solution selling.
• Proficiency in MS Excel/Google Sheets, MS Office/Google Workspace, and CRM tools..
• Strong ownership, accountability, and attention to detail.

Key Responsibilities

·      Act as the primary coordination point between clients, vendors, and internal teams.

·      Coordinate with clients and vendors to understand requirements and ensure timely execution.

·      Schedule and coordinate client meetings, review meetings, demos, and follow-up discussions.

·      Maintain regular communication with clients and provide updates on ongoing activities.

·      Handle post-app support and coordinate with the relevant technical/support team for issue resolution.

·      Follow up with internal teams and vendors to ensure client concerns are resolved within the required timelines.

·       Manage and execute the client onboarding process, ensuring all required activities are completed smoothly.

·      Collect, verify, maintain, and organize client-related documents and records.

·      Coordinate with clients for completion of required documentation, forms, agreements, and other onboarding formalities.

Required Skills

·      Excellent communication and coordination skills.

·      Strong follow-up and relationship management abilities.

·      Good interpersonal and client-handling skills.

·      Ability to coordinate with multiple stakeholders simultaneously.

·      Good documentation and record-management skills.

·      Strong organizational and time-management skills.

·      Proficiency in MS Office / Google Workspace.

·      Ability to understand client requirements and coordinate with technical/internal teams.

·      Problem-solving attitude with a strong sense of ownership.

·      Ability to work under deadlines and manage multiple priorities.

Preferred Candidate Profile

·      Graduate in any discipline.

·      1–3 years of experience in Client Coordination, Client Success, Customer Support, Account Management, Operations, or similar roles.

·      Candidates with experience in EdTech, School ERP, SaaS, IT services, or software-based products will be preferred.

·      Should be comfortable communicating with clients, vendors, and internal teams through calls, emails, and meetings.

AM:PM is a short form vertical video news platform for Gen Z and millennials. Daily video newspaper at 7:30am. Eleven beats. Every story runs both sides, fact checked.

Editorial decides what gets published. You make sure the organisation runs so it happens on time, every day.

What you do

• Run day to day operations across the org, so every team has what it needs to work without friction
• Plan shift rosters, manage leaves and attendance, and arrange backup when someone does not turn up
• Onboard new joinees across teams, get their systems, access, and paperwork ready from day one
• Keep track of how many stories are in progress and how many are done, and flag to the senior editor early if the day is running short
• Check in on the night desk through the night to confirm the shift is staffed and on schedule
• Run the morning handover so the day team knows what got published and what is pending

What you need

• 2 to 4 years in operations, production coordination, or office and admin management
• Has done this at an early stage company or a newsroom, where the job has no fixed boundaries
• Available for night checks, with the bulk of the role in regular hours
• Good with people, able to follow up firmly without being difficult
• Organised, reliable, and calm when things go wrong

Job Summary:

The Localization Project Coordinator supports the planning, execution, and delivery of multilingual localization projects, ensuring content is accurately translated and culturally adapted for target markets while meeting deadlines, quality standards, and budget requirements.

Key Responsibilities:

• Coordinate end-to-end localization projects including translation, proofreading, QA, desktop publishing (DTP), and delivery.
• Act as the primary point of contact between clients, linguists, vendors, and internal teams.
• Create project timelines, assign resources, and monitor progress to ensure on-time delivery.
• Prepare project files, instructions, glossaries, translation memories, and reference materials.
• Manage vendor communication including freelance translators, editors, and language service providers.
• Track project status, risks, issues, and escalations; proactively resolve bottlenecks.
• Conduct quality checks to ensure translated content meets linguistic and formatting standards.
• Maintain project documentation, reports, and billing-related records.
• Coordinate with engineering/product/content teams for file preparation and technical localization requirements.
• Use localization tools (CAT tools/TMS) to manage workflows and assets.
• Support continuous process improvement for localization operations.

Required Skills:

• Strong project coordination and organizational skills
• Excellent communication and stakeholder management
• Ability to manage multiple projects under tight deadlines
• Attention to detail and quality focus
• Problem-solving and escalation management
• Vendor management experience
• Time management and prioritization

Preferred Tools / Technical Knowledge:

• CAT tools: SDL Trados, MemoQ, Smartcat, Phrase, XTM
• TMS platforms
• Excel / Google Sheets
• Jira / Asana / Monday.com
• Basic understanding of file formats: XML, HTML, JSON, InDesign, MS Office

Qualifications:

• Bachelor’s degree in Business, Languages, Communications, Project Management, or related field
• 0–1 years of project coordination / localization / operations experience
• CAPM/PMP certification (nice to have)

Common KPIs:

• On-time delivery rate
• Project quality / QA accuracy
• Client satisfaction
• Budget adherence
• Vendor turnaround time
• Number of escalations/issues resolved

Project Manager – Capital Markets

Chella Software are a global software provider of fintech solutions for central banks, exchanges, central counter parties, and financial market intermediaries. They meet the software needs of customers in India, the Middle East, Africa, Singapore, and the USA.

Key Responsibilities:

1. Project Planning & Documentation

2. Risk & Dependency Management

3. Stakeholder & Client Communication

4. Review & Governance Cadence

5. Reporting & Visibility

6. Coordination & Collaboration

7. Client Relationship Management

We are looking for a detail-oriented Project Planning professional to manage project timelines, documentation, and stakeholder coordination. The role involves maintaining and updating project planning templates including milestones, deliverables, risk logs, and dependency trackers. You will be responsible for driving regular review cadences (weekly/fortnightly), stakeholder meetings, and ensuring clear communication with clients including MOMs, scope changes, and escalations. The candidate will identify bottlenecks, manage internal and external dependencies, and ensure smooth cross-functional coordination. Additionally, the role requires maintaining visibility across projects, managing escalation matrices, and supporting timeline renegotiations when required. Strong organizational skills, communication, and proficiency in Excel and PPT are essential.

Interview process

1st round Virtual

2nd round Face to Face

Skills:

Required Skills & Qualifications

• M.B.A or equivalent in sales and marketing with a B.E / B.Tech in Computer Science, Information Systems, Electrical, Electronics or a related field.
• 5+ years of experience in a IT Project management
• Ability to understand and explain technical concepts to technical and non-technical stakeholders.
• Basic knowledge of databases, APIs, and enterprise systems integration.
• Strong communication and presentation skills.
• An analytical mindset with attention to detail and problem-solving skills.
• Familiarity with capital markets concepts such as trade lifecycle, securities
• settlement, depositories, custodians, and regulations will be an advantage.

Job Title: Senior Executive & Executive Assistant to [CEO / C-Suite Leadership]

Location: Ghansoli, Navi Mumbai

Employment Type: Full-time

Experience Level: 4–7 Years

Role Overview

We are seeking a proactive, highly organized, and detail-oriented Senior Executive & Executive Assistant to provide strategic, administrative, and operational support to executive leadership. This high-visibility role acts as the primary liaison between the Executive Office and key internal/external stakeholders, ensuring seamless calendar management, cross-functional project tracking, and overall business execution.

Key Responsibilities

• Executive Support & Calendar Management: Proactively manage complex calendars, resolve scheduling conflicts, coordinate international/domestic travel logistics, and prioritize daily executive workflows.
• Project & Operational Coordination: Track action items from executive meetings, follow up on deliverables with department heads, and ensure key strategic projects progress on schedule.
• Communication & Board Support: Draft executive communications, prepare board decks, build high-impact presentations (PowerPoint/Google Slides), and compile briefing materials prior to critical meetings.
• Meeting & Minutes Governance: Design agendas, take structured meeting minutes, log key decisions, and drive accountability across cross-functional teams.
• Stakeholder & Vendor Management: Serve as the first point of contact for board members, clients, external partners, and vendors, demonstrating discretion and professional diplomatic communication.
• Expense & Workflow Administration: Oversee executive expense reports, coordinate administrative department budgets, and maintain confidential corporate archives.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Communications, Management, or a related field.
• Experience: 4–7 years of proven experience supporting senior executives (C-level, VP, or Founder level) in a fast-paced corporate or growth environment.
• Tech Stack Skills: Advanced proficiency in Microsoft Office 365 (Excel, PowerPoint, Word), Google Workspace, and project management applications (e.g., Asana, Trello, Jira, or Slack).