FixityEDX
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Job Title: Executive Assistant to the CEO
Location: Hyderabad
Experience Required: 1-2 years in an executive support role
Job Summary:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO. The ideal candidate will have at least 2 years of experience in managing executive schedules, coordinating meetings, and handling stakeholder relationships. This role demands a detail-oriented individual who is experienced in project management, document handling, and task tracking, with the ability to work in a fast-paced, dynamic environment. Experience in client management, social media handling, and process management is a plus.
Key Responsibilities:
- Calendar & Schedule Management:
- Organize and manage the CEO's daily schedule, including meetings, appointments, and events.
- Prioritize the CEO’s tasks and schedule based on urgency, importance, and stakeholder needs.
- Handle last-minute changes in the schedule efficiently and with professionalism.
- Meeting Coordination & Communication:
- Arrange and coordinate internal and external meetings, ensuring proper agenda preparation, briefings, and timely follow-ups.
- Send timely reminders for meetings and tasks to the CEO and relevant stakeholders.
- Communicate effectively with clients, stakeholders, and cross-functional teams to facilitate smooth operations.
- Client & Stakeholder Management:
- Manage client relationships and communications, ensuring strong and proactive interactions with key stakeholders.
- Coordinate with departments to facilitate cross-functional collaboration and manage client expectations.
- Task Prioritization & Project Management:
- Track the CEO's ongoing projects and tasks using project management tools (such as Trello, Asana, Monday.com, etc.).
- Maintain task lists, set deadlines, and ensure timely follow-up to meet project goals and company timelines.
- Develop and maintain Standard Operating Procedures (SOPs) for operational processes and legal documentation.
- Assist in document segregation, proofreading, and analysis, ensuring accuracy and compliance.
- Social Media & Communication:
- Handle the CEO’s high-profile social media accounts, ensuring content is aligned with the company’s brand and reputation.
- Oversee social media content planning, proofreading posts, and ensuring consistency across platforms.
- Document Preparation & Reporting:
- Prepare reports, presentations, and proposals for internal and external stakeholders.
- Ensure all documents are well-organized and stored for easy retrieval.
- Experience in creating and maintaining analytical dashboards to provide data insights to the CEO.
- Legal Documentation & SOP Development:
- Support the CEO with legal documentation processes, review of contracts, and document segregation.
- Develop and update Standard Operating Procedures (SOPs) as required to ensure consistency in operations.
- Cross-departmental Communication:
- Act as a liaison between the CEO and different departments to ensure processes run smoothly.
- Manage cross-departmental communication to facilitate better collaboration on key projects.
- Contact Management:
- Maintain an organized list of business contacts, stakeholders, and clients.
- Ensure the contact database is regularly updated and easily accessible for business use.
Key Skills and Qualifications:
- 2+ years of experience in an Executive Assistant or similar role, preferably with exposure to client and stakeholder management.
- Bachelor’s degree or relevant certification preferred.
- Proficient in project management tools (e.g., Asana, Trello, Monday.com) and office tools (MS Office Suite, Google Workspace).
- Strong organizational and multitasking skills with the ability to prioritize tasks based on urgency and importance.
- Experience in client relationship management, document preparation, and proofreading.
- Knowledge of social media management and handling high-profile social accounts.
- Experience in creating presentations, proposals, and reports.
- Strong verbal and written communication skills with the ability to communicate effectively with internal teams and external clients.
- Exceptional attention to detail and the ability to meet deadlines consistently.
- Experience in developing and maintaining SOPs and handling legal documentation is a plus.
Why Join Us:
- Gain exposure to high-level decision-making processes while supporting the CEO directly.
- Opportunity to work in a dynamic, fast-paced environment with opportunities for personal and professional growth.
- Competitive salary and benefits package.
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We’re Hiring Humans, not Ninjas 😇
Disclaimer: Only for serious folks. Work that challenges, excites, scares you and lets you go to bed satisfied!
- Project Manager (5+ Years)
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- Frontend Developer Interns (Freshers)
- Backend Developer Interns (Freshers)
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Note: In case you don't see a role that you’d fit in, but would love to be a part of the team at some point, we’d love to stay connected. Send us your details at [email protected]
Who we are:
F22 Labs was started in 2014 by Murtuza and Hari, 2 childhood friends who always dreamt of starting a business of their own. After working at leading startups initially in their careers, they decided to take the plunge.
Over the last 7 years, we’ve been fortunate and blessed to have worked with 250+ entrepreneurs, who have trusted us with their dream of building their startups. Some of them include Hollywood celebrities like BJ Novak and Fortune 500s like Pizza Hut Inc.
Some of our products have gone on to be used, loved and have received investment from Charlie Cheever(Cofounder of Quora), Snoop Dog(does he even need an introduction?), Evan Williams (Cofounder of Twitter) and have been nominated for awards like the Webbys.
F22 Labs has won the Top 10 Software development company awards from highly respected Clutch.co for multiple years.
One cool thing about working at F22 Labs is you can never be bored. We’re working on various products cutting across different industries like: HealthCare, Non Profits, Entertainment, B2B SaaS, Ecommerce, Fashion, Sports, Travel, Fintech, Marketplaces, EdTech, LegalTech, IOT.
We have presented our products at international conventions like WebSummit Lisbon, RiseConf HongKong, Collision Conf New Orleans, Pizza Expo Las Vegas
What we do:
We build beautiful, robust and scalable web and mobile applications for idea stage founders and growth stage startups based out of USA, Canada, Mexico, Middle East, India, Nigeria, South Africa, Singapore etc.
Our Core Values:
- Honesty & Transparency: Speak your mind and do what feels right.
- Empathy: Be kind. Listen Intently. Trust by default.
- Stay Hungry, Stay Foolish: Have childlike curiosity and hunger to learn.
- Hustle Hard: Do more with less.
- Teach, don’t preach: Knowledge grows when shared.
Perks:
- State of the Art gadgets
- Complete Health coverage for you and your family
- Flexible work timings
- Top-notch Healthcare
- Care & Appreciation
- Flexible Schedules
- Supercharged Learning
- TechTalks Sessions
- Amazing Office Indoor Games
- Cool & Fun Working Enviornment
- Accommodation & Meal for Relocation
Our Hiring process:
- A Profile Review: Resume, Portfolios, personal websites, Github, anything else you want to share with us.
- A Technical task that relates to the work you will be doing
- A Final round of interview
- An Offer and onboard you are!
Know more about us @F22Labs:
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