Executive Assistant to Managing Director-E
Key Responsibilities
1. Calendar & Office Management
- Plan, schedule, and coordinate appointments, meetings, and events for the Managing Director.
- Maintain and update daily and weekly calendars proactively.
- Provide timely reminders and ensure smooth workflow management.
- Organize and maintain physical and digital files, documents, and confidential records.
2. Communication & Coordination
- Receive, screen, and prioritize calls, emails, and messages for the MD.
- Act as a liaison between the MD and employees, departments, and external stakeholders.
- Handle VIP/HNI customer interactions, reservations, and special ODC/party orders.
- Manage communication related to projects, new launches, and expansion initiatives under the MD’s purview.
- Respond to internal and external inquiries and track work plans assigned by the MD.
3. Documentation & Reporting
- Take dictations and draft correspondences, data points, and responses based on the MD’s preferences.
- Prepare, edit, and compile agendas, minutes of meetings, reports, presentations, and briefs.
- Observe discussions conducted by the MD and translate them into actionable plans for execution.
4. Travel & Hospitality Coordination
- Arrange domestic and international travel, ticketing, hotel bookings, and logistics for the MD and senior executives.
- Coordinate boarding and lodging for outstation visitors based on MD’s instructions.
5. Vendor, Supplier & Procurement Coordination
- Coordinate with international suppliers and vendors (e.g., China, Italy) regarding quotations, purchase orders, and shipments.
- Negotiate with suppliers, contractors, and vendors to obtain competitive pricing.
- Manage purchase comparisons, approvals, and payments.
6. Operational & Infrastructure Support
- Oversee maintenance, upkeep, and repair work of corporate offices, outlets, and store infrastructure.
- Coordinate on a case-by-case basis as per MD’s directions.
7. Research & Analysis
- Undertake primary and secondary research on assigned topics.
- Prepare detailed briefs, reports, and presentations within stipulated timelines.
8. Employee Training & Onboarding
- Assist in induction and training of employees associated with or supporting the MD’s office.
Shubham Vishwakarma
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About Hunarstreet Technologies Pvt Ltd
About
At Hunarstreet Technologies Pvt Ltd, we specialize in delivering India’s fastest hiring solutions, tailored to meet the unique needs of businesses across various industries. Our mission is to connect companies with exceptional talent, enabling them to achieve their growth and operational goals swiftly and efficiently.
We are able to achieve a success rate of 87% in relevancy of candidates to the job position and 62% success rate in closing positions shared with us.
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