Job Description: Admin Associate (Office Operations)
We are looking for a versatile, proactive Admin Associate to serve as the backbone of our office operations. This is an "end-to-end" role—meaning you’ll be the go-to person for everything from ensuring the coffee machine is humming to streamlining the onboarding process for new hires.
If you are a master of multitasking who enjoys building organized systems out of chaos, we want to hear from you.
Core Responsibilities
1. Office Facilities & Maintenance
- The Housekeeping Check: Oversee daily cleaning schedules and janitorial staff to ensure a pristine, professional work environment.
- Vendor Management: Act as the primary point of contact for office vendors (AMC providers, repairs, electricity, water, and internet).
- Inventory Control: Maintain stock levels for office supplies, pantry essentials, and stationery.
2. HR Operations & Onboarding
- Access Control: Handle ID card curation, including data collection, printing coordination, and access level programming.
- Documentation: Assist the HR team with physical and digital filing, background check coordination, and attendance tracking.
3. IT Asset & Resource Management
- Asset Lifecycle: Manage the procurement, tagging, and tracking of IT assets (Laptops, monitors, peripherals).
- Allocation: Responsible for the hand-over and take-over of assets during employee movements (joining/exit) using an asset register.
- Basic Troubleshooting: Act as the first line of defense for minor office tech issues before escalating to remote IT support.
4. Staff & Front Desk Coordination
- Support Staff Management: Supervise security personnel and housekeeping staff to ensure adherence to office protocols.
- Visitor Management: Greet guests and manage incoming/outgoing couriers and mail.
Requirements & Qualifications
- Experience: 1–4 years in Office Administration, Facilities Management, or a dual Admin/HR role.
- Tech Savvy: Proficient in Microsoft Office/GWS (specifically Excel for asset tracking) and comfortable learning HRIS or Inventory Management Softwares.
- The "Fixer" Mentality: High level of ownership; you see a problem and solve it before being asked.
- Communication: Clear, professional verbal and written communication skills.
- Education: Bachelor’s degree in Business Administration, HR, or a related field.
Note to Applicants: This role requires a physical presence in the office and a "no task is too small" attitude. We value efficiency, transparency, and a good sense of humor under pressure.
Shubham Vishwakarma
Full Stack Developer - Averlon
About Searce Inc
About
What is ‘searce’
Searce means ‘a fine sieve’ & indicates ‘to refine, to analyze, to improve’. It signifies our way of working: To improve to the finest degree of excellence, ‘solving for better’ every time. Searcians are passionate improvers & solvers who love to question the status quo.
The primary purpose of all of us, at Searce, is driving intelligent, impactful & futuristic business outcomes using new-age technology. This purpose is driven passionately by HAPPIER people who aim to become better, everyday.
What we do
Searce is a modern tech consulting firm that empowers clients to futurify their businesses, leveraging Cloud, AI & Analytics.
- We are a category defining niche’ cloud-native technology consulting company, specializing in modernizing (improve, automate & transform) the full-scope of infra, app, process & work
- We partner with clients in their ‘beyond x’ journey to drive intelligent, impactful & futuristic business outcomes
- We are the most preferred tech partner of choice when it comes to ‘solving for better’ for the new-age tech startups & digital enterprises, leading disruption in their industries
- Our Service Offerings: We offer Advanced Cloud, Data & App Modernization, Cloud Consulting, Management & Improvement (DevOps, SysOps & Cloud Managed Services), Applied AI & Analytics services
- As one of the top 5 niche’ full scope global partners for Google Cloud & a preferred partner for AWS, we are the most preferred ‘engineering-led’ tech company of choice when it comes to solving complex business problems.
Who we are
We are passionate improvers, solvers & futurists. Driven by our engineering excellence mindset, we care most about delivering intelligent, impactful & futuristic business outcomes. Searcians are motivated by continuous improvement & solving for better in everything we do.
At the core, a Searcian is self-driven to become better, everyday. In passionate pursuit of the finest degree of excellence we drive exceptional outcomes in everything we do.
We believe that trust is the most important value. We also believe that we need to ‘earn the trust’, everytime one engages with us. And earning trust for us is far more important than anything else. We aim to be the *most trusted* tech consulting partner for our clients.
We are HAPPIER at heart. Humble, Adaptable, Positive, Passionate, Innovative, Excellence focused, & Responsible. We live the HAPPIER Culture Code.
Being HAPPIER.
How we work
- Customers. Partners. Our aim is to build relationships with customers for life. And meaningfully improve the life of every customer.
- We do what we say. We say what we do. We are uncomfortably honest and transparent. Being genuine wins trust & makes people happier.
- Mistakes are encouraged. We make mistakes. Tons of those. Everyday. And we don’t mind apologizing to our juniors, peers or superiors. We are no ego-doers.
- Underpromise. Overdeliver. We work with a deep desire to go above and beyond in everything we do. Everytime.
So, If you are passionate about tech, future & what you read above (we really are!), apply here to experience the ‘Art of Possible’
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Full Stack Developer - Averlon