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2 - 6 yrs
₹1.8L - ₹3.6L / yr
Office administration
Business administration

We're always looking for talented, smart individuals who love learning and don't hesitate to take initiative. If this sounds like you, we invite you to apply for the position of Administrative Assistant.

Job Location: Ghatkopar (W), Mumbai – Only candidates from Mumbai will be considered.

Job Description

· To interface with internal and external staff and resolve problems

· Manage schedules and deadlines

· Estate Management

· Monitor costs and expenses to assist in budget preparation

· Oversee facilities services, maintenance activities and tradespersons for the entire estate premises.

· Organize, supervise and coordinate other activities (renovations, events, audits etc.)

· Keep abreast with all organizational changes and business developments

Job Requirements

· 2+ years of experience in office administration

· Proficient in MS Office

· An analytical mind with problem-solving skills

· Excellent organizational and multitasking abilities

· A team player with leadership skills

· Graduate/Postgraduate in business administration or related field

Work Days & Timings: Eight hours, Six Day Workweek

Read more

at Spay

2 candid answers
Harsh Porwal
Posted by Harsh Porwal
0 - 3 yrs
₹2.5L - ₹4L / yr
Front office
Customer Relationship Management (CRM)

We are seeking a professional and courteous female front desk receptionist to join our team. The ideal candidate will be the first point of contact for our company, providing exceptional customer service and administrative support. The front desk receptionist will greet visitors, answer incoming calls, and perform various administrative tasks to ensure the efficient operation of the office.

Key Responsibilities:

  1. Greet and welcome visitors in a professional and friendly manner.
  2. Answer incoming telephone calls, determine the purpose of calls, and forward calls to appropriate personnel or departments.
  3. Manage the reception area, including keeping it clean and organized.
  4. Maintain a neat and orderly front desk area, ensuring all necessary supplies are stocked.
  5. Schedule appointments and maintain calendars for conference rooms and meeting spaces.
  6. Assist with various office tasks as needed, including mail distribution and package handling.
  7. Handle inquiries from clients, customers, and the public in a timely and professional manner.
  8. Ensure compliance with company policies and procedures.
  9. Perform other duties as assigned by management.


  1. A high school diploma or equivalent is required; an associate’s or bachelor’s degree is preferred.
  2. Prior experience in a customer service or administrative role is preferred.
  3. Excellent communication and interpersonal skills.
  4. Professional appearance and demeanor.
  5. Strong organizational skills and attention to detail.
  6. Ability to multitask and prioritize tasks in a fast-paced environment.
  7. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  8. Familiarity with office equipment, such as multi-line phone systems and printers.
  9. Ability to maintain confidentiality and exercise discretion when handling sensitive information.


Harsh Porwal

mail your resume on

harsh at

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2 - 6 yrs
₹2.4L - ₹4L / yr
Front office
Communication Skills
Office administration
Inventory Management

Job description

As a Front Desk Officer cum Admin Assistant, you will be the first point of contact for the school. Duties include offering administrative support across the school. You will welcome parents and greet people who visit the school. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Multitasking skill is essential for this position. Ultimately, a Front Desk cum Admin Executive's duties and responsibilities are to ensure the front desk welcomes parents positively and executes all administrative tasks to the highest quality standards.


  • Greet and welcome parents/visitors as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen, and forward incoming phone calls
  • Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
  • Provide basic and accurate information in person and via phone/email
  • Receive, sort, and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk
  • Collect cash fees and issue receipts
  • Order office supplies and keep an inventory of stock
  • Arrange internal and external transportation for school events, activities, trips, guests, etc
  • Staff, students, and parents access card printing
  • Perform other clerical receptionist duties such as filing, photocopying, etc.
  • Perform all other ad-hoc tasks assigned by the line manager.


  • Excellent verbal and written communication skills
  • Prior experience in a similar role is preferable
  • Graduation/post-graduation in any one of the streams
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Axis Entertainment limited
Neha Bobhate
Posted by Neha Bobhate
Navi Mumbai
0 - 1 yrs
₹1L - ₹2L / yr
Office administration
Communication Skills
Hard working
Handling inbound and outbound calls.
Maintaining registers
Receiving and sorting daily mail.
Direct visitors to the appropriate person and office.
Provide basic and accurate information in person Via phone/ Emails.

Only Female candidates are preferred.
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15 - 100 yrs
₹50L - ₹100L / yr
Office administration
Human Resources (HR)
Travel management
Event Management
Real estate management
+1 more
Who You'll Work With

You will work in the India office (INO), which currently comprises ~1000 Firm members and external workers. You would oversee, guide and direct operations and strategy for all functions pertaining to Location management, Travel (Air, Ground transportation, Hotels and Guesthouses), Executive Assistants (90 members), Visual Graphics (50 members), Events management for the office, as well as personnel practices for our support staff.

You would work very closely with the Office Manager and senior leadership of the Firm in this role. You will also engage extensively with the Director of Professional Development, Director of Finance and Director of Strategic Initiatives for the India office. You would connect and collaborate with the local Partner group and different office functional teams (e.g., IT/ finance, etc.) besides your regional/ global counterparts.

What You'll Do:

- You would be responsible for end-to-end planning, strategy, and guidance on all activities pertaining to Real estate, Assistants cohort, Visual Graphics, Travel, Events and operations for the office, and personnel management for the support staff.

- You will engage with stakeholders at multiple levels to strategize, manage and problem-solve on-the-job to ensure that the office is compliant with all legal and regulatory requirements surrounding these areas of work.

- You would design and oversee personnel practices for support staff across departments, including recruiting, evaluation, compensation, benefits, training, and development.

- In addition, you would mentor and provide leadership support to functional managers to ensure that high-quality support is provided to consultants; establish and monitor adherence to core processes and policies and constantly innovate support models to continuously enhance efficiency and effectiveness.

- You would be responsible for overseeing physical facilities (e.g., lease arrangements, construction projects), working with leadership and Firm Real Estate to design optimal solutions that balance cost and functionality. You would work with functional managers to develop financial plans and track/report key performance metrics; with office leadership and finance team, manage office support economics and proactively identify and execute improvement opportunities.

- As appropriate, you would need to facilitate external administrative interactions - e.g., government and regulatory bodies, service agents, tax, corporate registrations. As and when needed, you would be required to support office leadership in risk management, including client arrangements, confidentiality and working papers processes, disaster preparations and business continuity planning.

- You would oversee the events function within the office; providing guidance on every event undertaken by the team.

- You would also manage the travel function for INO, driving strategic partnerships and providing oversight on travel operations.

- You would be expected to liaise with Firm/regional leaders and other cells to integrate the office with relevant administrative networks, processes and policies and share and implement best practices where appropriate.

Qualifications :

The ideal candidate will have:

- 15+ years' experience in managing administration, travel and personnel-related operations, strategy, and compliances for a large-sized organization or multinational company

- At least a Bachelor's degree; an MBA would be an added advantage

- Broad business acumen; finance/ operations knowledge will be a plus

- Thorough familiarity with office administration, real estate, personnel management, travel, and events

- Senior presence and ability to develop strong, collaborative relationships with office/practice leaders

- Excellent problem solving, analytic, and project management skills

- Outstanding communication and negotiation skills

- Strong team leadership and people development ability
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