Front Office Executive at university of bristol · powai mumbai · 3 - 5 years · ₹3L - ₹4.5L / yr · Posted 23 Oct 2026
Job Title – Front Office Executive
Department: Administration
Location: University of Bristol Mumbai Enterprise Campus
Reporting To: Administration / Operations Manager
Role Overview
The Front Office Executive will be responsible for managing front-office operations and supporting the planning and execution of university events and activities. The role involves regular interaction with students, faculty, staff, visitors, vendors, and external stakeholders to ensure a professional, welcoming, and well-organized campus experience.
Key Responsibilities
1. Front Office & Reception
- Manage the reception and serve as the first point of contact for students, faculty, visitors, and external stakeholders.
- Welcome and assist visitors in a professional and courteous manner.
- Manage visitor entries, appointments, calls, emails, courier deliveries, and general enquiries.
- Coordinate with Security for visitor, vendor, and delivery access.
- Maintain reception area standards and ensure a professional and welcoming environment.
- Maintain front-office registers, records, and documentation.
2. Events & Campus Activities
- Support the planning and execution of university events, workshops, seminars, meetings, student activities, and other campus engagements.
- Coordinate with internal teams, faculty, students, vendors, and external stakeholders for event requirements.
- Arrange venue setup, seating, signage, stationery, refreshments, AV requirements, housekeeping, and event logistics.
- Coordinate vendor and service-provider access and timely deliveries.
- Support guest registration, attendance, and on-site event coordination.
- Conduct pre- and post-event venue checks.
- Maintain event trackers, schedules, and requirement lists.
3. Vendor & Service Provider Coordination
- Coordinate with vendors and service providers for event-related requirements.
- Obtain quotations and assist with basic vendor comparisons.
- Follow up with vendors for timely delivery of materials and services.
- Verify event-related services and materials received.
- Maintain vendor records and relevant documentation.
- Coordinate with Finance/Procurement for invoices, POs, approvals, and payment documentation.
4. Administrative Support
- Assist with day-to-day administrative and operational activities.
- Maintain inventory of stationery, event materials, refreshments, and other office requirements.
- Maintain event trackers, records, and documentation.
- Assist with purchase and replenishment requests.
- Support preparation of reports, presentations, and other administrative documents.
5. Student, Faculty & Visitor Support
- Provide professional and timely assistance to students, faculty, staff, and visitors.
- Respond to routine queries and coordinate with relevant teams when required.
- Assist students and faculty with event, meeting room, and campus activity requirements.
- Record and follow up on requests to ensure timely closure.
- Maintain a high standard of customer service and professionalism.
6. Health, Safety & Compliance
- Support university and building health and safety procedures during events and daily operations.
- Report any safety concerns or incidents to the relevant team.
- Ensure vendors and event service providers follow applicable campus requirements.
- Support emergency preparedness and evacuation procedures when required.
Required Skills & Competencies
- Excellent verbal and written communication skills.
- Strong interpersonal and customer-service skills.
- Good organizational and multitasking abilities.
- Strong coordination and follow-up skills.
- Attention to detail.
- Ability to manage multiple events and front-office responsibilities simultaneously.
- Problem-solving and vendor coordination skills.
- Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
- Good record-keeping and documentation skills.
- Professional, approachable, and service-oriented personality.
- Ability to work with students, faculty, staff, vendors, and external stakeholders.
- Flexibility to support events outside regular working hours when required.
Qualifications & Experience
- Graduate in any discipline.
- Degree/diploma in Hospitality, Event Management, Business Administration, or a related field is preferred.
- 2–4 years of experience in front office, administration, hospitality, event coordination, or a similar role.
- Experience in a university, educational institution, corporate, or hospitality environment is preferred.
Key Attributes
- Professional and approachable.
- Service-oriented.
- Proactive and responsible.
- Well-organized and detail oriented.
- Strong coordination and follow-up skills.
- Problem-solving mindset.
- Calm and composed under pressure.
- Reliable and accountable.
- Strong team player.
Key Performance Areas (KPIs)
- Efficient and professional front-office operations.
- Smooth execution of university events and activities.
- Timely coordination of event requirements.
- Effective vendor and service-provider coordination.
- Accurate maintenance of records and event documentation.
- Timely availability of event materials and supplies.
- Positive experience for students, faculty, visitors, and stakeholders.
Shubham Vishwakarma
Full Stack Developer - Averlon
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We are looking for a responsible and organized Office Executive to handle day-to-day office activities and administrative tasks. The candidate will be responsible for maintaining office records, coordinating with employees and clients, handling documentation, and ensuring smooth office operations.
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- Manage day-to-day office administrative activities.
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- Prepare reports, documents, and basic Excel sheets.
- Maintain attendance and other office-related records.
- Handle printing, scanning, filing, and documentation work.
- Support management and other departments with administrative tasks.
- Ensure smooth functioning of daily office operations.
Required Skills:
- Good communication skills.
- Basic knowledge of MS Office (Word, Excel, Outlook).
- Good organizational and time-management skills.
- Ability to handle multiple tasks.
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Job Type:
Full Time | On-site
Admin Executive
Location: A&D Plant, Mahindra world city Ajmer road , Bagrur area
Industry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.
Reporting To: Director
Company Name
A&D International (Part of Art Asia)
Company details
Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.
Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.
At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging.
Location - Mahindra world city, Ajmer road
Mode of Working - Work from the office
Days of Working - 6 days
Responsibilities
Role Overview
We are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.
Key Responsibilities
Vendor Management
- Identify, onboard, and manage vendors for office supplies, housekeeping, security, and facility services
- Negotiate contracts, pricing, and service-level agreements (SLAs)
- Track vendor performance and ensure adherence to agreed service standards
- Process vendor invoices, maintain records, and coordinate with finance for timely payments
- Conduct periodic vendor evaluations and audits
Administration & Office Management
- Oversee daily administrative operations to ensure smooth office functioning
- Manage procurement and inventory of office supplies and assets
- Maintain administrative records, documentation, and compliance trackers
- Support internal teams with logistical and administrative requirements
- Coordinate travel, accommodation, and event arrangements as needed
Facilities Management
- Ensure optimal functioning of office infrastructure, utilities, and equipment
- Coordinate with internal teams and external service providers for repairs and maintenance
- Monitor facility-related budgets and cost optimization initiatives
- Ensure workplace safety, compliance, and adherence to company policies
- Manage office space utilization and seating arrangements
Housekeeping & Workplace Hygiene
- Supervise housekeeping staff and ensure cleanliness standards are consistently maintained
- Schedule and monitor cleaning activities across office premises
- Ensure hygiene compliance in common areas such as pantry, restrooms, and meeting rooms
- Conduct routine inspections and maintain quality standards
Interview process - Virtual and Face-to-Face
Skills:
Required Qualifications & Skills
- Bachelor’s degree in any discipline
- 2–5 years of experience in administration, facilities, or vendor management
- Strong vendor negotiation and stakeholder management skills
- Good understanding of facility operations and office administration processes
- Proficiency in MS Office (Excel, Word, Outlook)
- Strong organizational and multitasking abilities
- Attention to detail with a problem-solving mindset
Why Join Us?
- Work with leading furniture export industry
- Work will consistently growing company
- Work with Leaders of 25 years+ experience
- Amazing work Life Culture with Growth opportunities
The recruiter has not been active on this job recently. You may apply but please expect a delayed response.
Name of the Position: Office Assistant
- Assist staff with basic office tasks.
- Photocopy, scan, and file documents when required.
- Deliver documents to clients.
- Basic knowledge of Word and Excel.
- Enter data into Excel and Word files.
- Coordinate efficiently with admin and HR teams for daily operational support .
- Prepare Attendance records in the Register.
- Update Computers and laptop stock details in computer.
- Perform other basic tasks assigned by management.
- Maintain office stationery, cleaning equipment stock.
- Visit banks, post offices, or courier offices when required
- Refill drinking water bottles for the Director.
- Prepare and serve tea, coffee, and water for Management and visitors.
- Maintain cleanliness of the pantry area.
- He/She needs to supervise the cleaning staff to clean the office. (Desks, Pantry, Washroom).
- Dust all computers and laptops.
- Ensure cleanliness and maintenance of office premises at all times .
- Accuracy and timeliness in document delivery and administrative assistance .
- Properly handle office assets and equipment .
- Minimal complaints regarding hygiene, punctuality, or service quality .
Qualifications: Minimum HSC
Experience: 1+ yr
Location: Chembur West
Salary: 12000 - 15000/-
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Full Stack Developer - Averlon