Administration Jobs in Delhi, NCR and Gurgaon

Our client works as a battery swapping network so that instead of purchasing, it allows electric auto rickshaw drivers to swap batteries and pay for it as they use it. Their focus is on advantages like earning a non-stop battery for 150 KM, no waiting to charge till 100 KM and pay-as-you-go option till 50 KM.

Our client works as an App that focuses on providing comfort to people in terms of ride sharing, ride hailing and cashless payments. Their prominent features include digital payments, trained drivers, doorstep pickup, daily affordable pricing etc.

Headquartered in Delhi, our client was co-founded by three veteran entrepreneurs who are BITS Pilani alumni.

As a Office Administrator, you will be responsible for coordinating office activities and operations to secure efficiency and compliance with company policies.

• Supervising administrative staff and dividing responsibilities to ensure performance
• Managing agendas/ travel arrangements/ appointments etc. for the upper management
• Managing the requirements of all stations
• Helping the teams to setup new station by making sure all requirements are fullfilled
• Managing phone calls and correspondence (e-mail, letters, packages etc.)
• Supporting budgeting and bookkeeping procedures
• Creating and updating records and databases with personnel, financial and other data
• Tracking stocks of office supplies and placing orders when necessary
• Submitting timely reports and preparing presentations/ proposals as assigned
• Assisting colleagues whenever necessary

• Experience in handling admin portfolio beforehand, like pantry / canteen, stationary, house keeping, shift attendance management (for security guards etc.), etc.
• Managing administrative activities involving purchase of equipment's, maintenance of procurement, stationery, housekeeping, safety, security, etc.
• Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.
• Budgeting and cost control measures, monitoring budget vis a vis variance.
• Maintaining admin store in out report.
• Contracts/ Vendor management:
• Generating POs, execution of task, submitting bills and ensuring payment to the vendor.
• Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, vehicles, building, etc.
• Purchasing, implementing and operating security and surveillance.
• Vendor management:
• Overseeing acquisition, installation and commissioning of equipments that are required for the facility – IT systems, air conditioning, CCTV, EPABX etc.
• Liaising security with supervisor. Ensuring guards availability as per roster. Immediately taking action on changes.
• Performing asset management of all locations.
• Monitoring event management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates.
• Liaising and coordinating with various departments within the Office.
• Upkeeping of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
• Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
• Specializing in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.

• Excellent communication and organizational skills.
• Proven experience as administration manager.
• Having experience in facilities management, vendor management, hardware management.
• Proficient in MS Office.
• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
• Willing to work for 6 days a week.

• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Opening, sorting and distributing incoming faxes, packages, emails, and other correspondence.

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of the entire MS Office suite.
• University Graduate or Post Graduate.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

• Supporting the CEO in Business Planning, Budgeting decision and Relationship Management
• Tracking progress of any new initiatives and present business
• Supporting CEO in communications by preparing presentations and financial statements.
• Researching on the current trends / business models in the developmental
• Helping prepare for meetings and accurately recording minutes from same
• Preparing and analyzing required data and reports.
• Coordinating with all department heads for the tasks given by CEO
• Being In charge for all the periodic communications from the CEO's office
• Ensuring for the timely relevant escalations
• Managing bandwidth & assisting the CEO in prioritization

• 2 to 4 yrs of experience in a similar role
• Graduate/ MBA from a Tier 1 or 2 college
• Candidate should be polished and have excellent communication skills (English and Hindi)
• Candidate must possess excellent analytical skill
• Candidate should be ready to travel and work in a growing organization
• Candidate who is a self - starter and has eye to details with logical thinking and problem solving skills
• Proactive, flexible, meticulous, detail-oriented and well organized
• Exceptional organizational skills and ability to prioritize and multitask in a pressurized environment
• Confident to interact with senior level management
• A flexible working attitude is required dependent on Managing Directors’ schedules
• High level of integrity and experience in handling confidential information is a must
• Proficient level of MS Office tools (Word, Excel, PowerPoint).