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Administrative Assistant
Administrative Assistant
Imap Group's logo

Administrative Assistant

Alisha Brown's profile picture
Posted by Alisha Brown
1 - 3 yrs
₹2500 - ₹3000 / mo
Melbourne
Skills
Administrative support
Data entry
MS-Office
Are you looking for new opportunity that make your career better? Come and grow with us!

We are looking for a friendly, positive and well organized person to join our team. The ideal candidate will have a true passion for customer service, will enjoy working as part of a team and will thrive in an environment where quality is at the heart of everything you do, this may be the right opportunity for you!

Duties and Responsibilities:

Interfacing with internal staff on current projects to accomplish related results as needed
Maintains data input requirements by following data program techniques and procedures
Establishing and maintaining systems to ensure that all files, letters, reference manuals
Scanning, documenting and electronically filing documents and archived plans
Assisting with creation and mailing of notifications
Completes tracking spreadsheet for department
Think on the spot for time sensitive solutions
Performs other duties as assigned

Qualification and Skills:

Post secondary education
Strong problem solving abilities
Detail-oriented with high degree of accuracy
Strong organization and time management skills
Perform well and independently in a fast-paced environment
Enthusiastic and friendly, with outstanding customer service skills
Excellent communicator in both written and verbal, fluent in English
Intermediate Office Suite skill (MS Word, Excel, PowerPoint, Outlook)

Perks and Benefits:

Flexible working hours
Excellent and supportive team
Attractive salary and incentives

If you feel this is a suitable role for you, please send your current CV or press the 'Apply' button.

We only consider applications from candidates who have the right to work in the AU.

We thank all applicants for their interest.
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Subodh Popalwar

Software Engineer, Memorres
For 2 years, I had trouble finding a company with good work culture and a role that will help me grow in my career. Soon after I started using Cutshort, I had access to information about the work culture, compensation and what each company was clearly offering.
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About Imap Group

Founded :
2014
Type
Size :
0-20
Stage :
Profitable
About
Our experience: closing at least one transaction every working day around the globe
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Company social profiles
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REPORT TO CEO

“Acquiring the right talent is the most important key to growth. Hiring was – and still is – the most important thing we do.”
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THE PROJECT(s)
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AREA OF RESPONSIBILITIES

  • Management- Manage full-cycle recruitment for a host of assigned searches.
  • Gather Information- Understand the company and candidate requirements thoroughly.
  • Process- Create and suggest the hiring process and strategies on the basis of the job description.
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  • Job Marketing- Advertise the job through different channels to get more attraction.
  • Sourcing- Source candidates through different job portals and social media platforms.
  • Initial Screening- Screen the candidates via phone call or video call.
  • Interviews- Conduct rounds of interviews before shortlisting and submitting candidates to the clients.
  • Assessments- Create and submit assessments based on each candidate’s interview.
  • Co-ordination- Follow up with the client and candidates to schedule final interviews on a timely basis.
  • Negotiation- Based on the client’s shortlisting, initiate negotiations with candidates and close the deal.
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  • Client Management- keep in touch with the client for more vacancies.

Requirements
Years of Relevant Experience- 3+ years of successful track record hiring and closing candidate in specific industries
Education & Work experience** - We prioritize skills over degrees but Bachelors/ Masters degree/ diploma/ certification in Human Resources, Business Management or other relevant fields.
Software and Applications- Tech-savvy with good knowledge of MS Office, ATS & CRM Systems, have the knowledge and can adapt to other technologies very quickly.
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  • Sound judgment to recognize and strive to meet client's hiring needs.
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THE PROJECT(s)
Setup all recruiting systems and procedures.
Hire all in-house teams.
Get new clients, and business.

SCENARIO
Environment - Consulting Startup

Fresh / Established - You'll be the first recruiter in our team.


AREA OF RESPONSIBILITIES*
FINDING TALENT

  • Understanding of sourcing through databases and social media, specially LinkedIn.
  • Headhunting- identifying and approaching suitable candidates who may already be in work
  • Craft recruiting emails to attract passive candidates
  • Knowledge of employer branding techniques.
ATTRACTING TALENT

  • Creating recruiting strategies to attract candidates
  • Sales/Customer service skills to create and post job advertisements on social media, website, newspapers etc.
CLIENT MANAGEMENT

  • Using sales, business development, marketing techniques and networking to attract business from client companies
  • Evaluate resumes and applications and matching them with vacancies at client companies.
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HIRING TALENT

  • Experience using applicant tracking and recruitment marketing software.
  • Assessing, screening applications and resumes
  • Interview candidates (via phone, video and in-person)
  • Preparing CVs and correspondence to forward to clients, regarding suitable applicants.
  • Requesting references and checking the suitability of applicants before submitting their details to the client
  • Organising interviews for candidates as requested by the client, and finally creating a shortlist of candidates for the clients.
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  • Negotiating salary and other arrangements with client and candidate.
  • Offering advice to both clients and candidates on pay rates, agreements, training and career progression
  • Building long term relationships with clients and candidates.
  • Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment programmes


Requirements
  • Years of Relevant Experience- 5+ Years of proven experience in recruiting.
  • Education & Work experience** - Relevant degree in HR Management. Additional HR trainings will be a plus. Experienced in sourcing techniques.
  • Software and Applications- Tech savvy with outstanding knowledge of MS Office; HRIS / HRMS (e.g. Zoho), ATS, Ticketing System.
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  • Excellent communication (verbal & written), interpersonal and consulting skills
  • Sound judgement to recognise and strive to meet client's hiring needs.
  • Ability to meet targets and deadlines.
  • Confident, pleasant personality, ambitious, self motivated, organised with leadership and management skills.


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Subodh Popalwar's profile image

Subodh Popalwar

Software Engineer, Memorres
For 2 years, I had trouble finding a company with good work culture and a role that will help me grow in my career. Soon after I started using Cutshort, I had access to information about the work culture, compensation and what each company was clearly offering.
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