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HR Administrator Job Description

HR Administrator job description

Human Resource or HR administrators are given the responsibilities of both administration and management within an organization. Moreover, they are regarded as the first point of contact when it comes to anything related to HR. Most importantly, they often have to deal with external and internal parties. HR administrators have the responsibility of maintaining and preparing records. On the other hand, they also ensure that all employees receive adequate support.
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HR Administrator Job Brief

We are efficiently searching for a responsible and trustworthy HR administrator to support our Human Resource department. The selected candidate will have to act as the first point of contact regarding all the HR-related queries. These queries are essentially from both the employees and the external partners as well.

The professional is responsible for certain administrative duties like managing HR documents and maintaining personnel records. They are also given the responsibility of updating internal databases. Besides, they are likely to draw up HR documents while corresponding with the recruitment agencies. Also, they are required to organize events and training sessions for a company.

An HR administrator can only be successful only if they possess sound knowledge of labor laws. And also, they must have the willingness to revise them on a regular basis. The candidate must have the efficiency to deal with a plethora of personalities. Nevertheless, they must be approachable and be able to keep calm in tense situations.

HR Administrator Responsibilities

Listed here are the job responsibilities of an HR administration:

  • Maintain internal records with efficiency. This may include the whole process of preparing, issuing, and filing the documentation of a company. For example, sick leave, maternity leave, etc.
  • Process all internal arrangements, including training sessions, travel schedules, and team-building events.
  • Keep all the policies of the company updated, thereby effectively ensuring legal compliance.
  • Maintain healthy communication with the recruiters and all other external parties.
  • Set up interview sessions and corresponding with proficient employees within a stipulated time.
  • Organize and maintain all the personal records.
  • Prepare documents for HR, including new hire guides and employment contracts.
  • Liaising with external partners, including insurance vendors, and ensuring legal compliance.
  • Revise all the company policies with great proficiency.
  • Answer all the employee queries regarding HR-related issues.
  • Efficiently participate in HR projects while helping organize an event job fair.
  • Arrange travel accommodations and processing expense forms.

HR Administrator Requirements

Listed here are the job requirements of an HR administrator:

  • Effectively proven experience in the role of an HR.
  • Certification in management, human resources, or any relevant field.
  • Efficient, sound knowledge of labor laws and practices.
  • Remarkable communication skills, including telephone, written, and verbal.
  • Must have the skills of being approachable and helpful.
  • The efficiency of keeping all kinds of sensitive information confidential.
  • Possess the ability to make a remarkably ethical judgment.
  • Equipped with strong and critical thinking skills.
  • Extensive knowledge and experience with HR software, including HRMS and HRIS.
  • Thorough knowledge of computer literacy, including MS Office in particular.
  • Incredible organizational skills with the capacity to prioritize essential projects.

Why hire a HR Administrator using Cutshort?

So, why Cutshort? Why not some other networking or job listing platform?

With such platforms, you first have to "hunt down" multiple candidates by spending weeks (or maybe even months) of your time only to be turned down by them later. Or worse, get bad profile recommendations for the role.

At Cutshort, you get:


Top tech talent

Talent with product development experience. Not found on conventional job portals.


Identify most relevant

Pick best fits using Skill Validator, AI Quality Grader & Screener features.


Best joining ratio

Tools to attract and identify the right candidates to improve joining ratio significantly.

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