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Office administration Jobs in Mumbai

10+ Office administration Jobs in Mumbai | Office administration Job openings in Mumbai

Apply to 10+ Office administration Jobs in Mumbai on CutShort.io. Explore the latest Office administration Job opportunities across top companies like Google, Amazon & Adobe.

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Modern veer rays security force
Mumbai
2 - 3 yrs
₹1L - ₹2L / yr
Facility management
Office administration

Admin Assistant

Location: Mumbai

Experience: 2 Yrs. Exp.

Salary: 20000/monthly INR

Opening: 1

Location - kurla

Gender - female preferred

Key Responsibilities:

 Assisting in oversee the day-to-day operations of the office, including managing

office supplies, equipment, and facilities.

 Assisting in providing administrative support to HOD’s, project managers and

engineering teams, including document preparation, scheduling, and coordination of

meetings.

 Assisting in managing and maintain project documentation, ensuring accuracy,

organization, and accessibility.

 Assisting in reviewing and approving administrative expenditures in accordance with

company policies and budgetary constraints.

 Assisting in supervising and mentoring administrative staff & IT staff, EPBX, Mobile

& Telephone related activity, uniform, safety shoes & tool bags etc. Providing

guidance, support, and performance feedback.

 Assisting in handling inventory and budgeting of stationery, office requirement,

company assets etc.

 Assisting in Facility Management.

 Assisting in reception & dispatch activity.

 Assisting in travel arrangements like air, train & road transport. Visa, tickets, and

hotel arrangements.

 Assisting in setting up new offices, godown etc.

Qualifications:

 Minimum of one year of experience in an administrative role.

 High school diploma or equivalent; additional certification in office administration

is a plus.

 Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint) and other office

software.

 Strong organizational and time management skills with the ability to prioritize tasks.

 Excellent verbal and written communication skills.

 Attention to detail and accuracy in data entry and record keeping.

Read more
Mumbai
2 - 6 yrs
₹1.8L - ₹3.6L / yr
Office administration
Business administration

We're always looking for talented, smart individuals who love learning and don't hesitate to take initiative. If this sounds like you, we invite you to apply for the position of Administrative Assistant.


Job Location: Ghatkopar (W), Mumbai – Only candidates from Mumbai will be considered.


Job Description


· To interface with internal and external staff and resolve problems

· Manage schedules and deadlines

· Estate Management

· Monitor costs and expenses to assist in budget preparation

· Oversee facilities services, maintenance activities and tradespersons for the entire estate premises.

· Organize, supervise and coordinate other activities (renovations, events, audits etc.)

· Keep abreast with all organizational changes and business developments



Job Requirements


· 2+ years of experience in office administration

· Proficient in MS Office

· An analytical mind with problem-solving skills

· Excellent organizational and multitasking abilities

· A team player with leadership skills

· Graduate/Postgraduate in business administration or related field


Work Days & Timings: Eight hours, Six Day Workweek

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Healthcare firm based in Mumbai
Mumbai
2 - 4 yrs
₹3L - ₹5L / yr
Front office
Help desk
Receptionist
Office administration
Office management
+2 more

Role = Front desk Executive


Location = Powai and Santacruz, Mumbai


Working days = 6-day working


LOOKING ONLY FOR FEMALE CANDIDATES


MUST HAVE EXPERIENCE OR KNOWLEDGE OF Zenoti Software


Job Description for Front Desk


• Keep front desk tidy and presentable with all necessary materials (calculator, pen, printer etc)


• Greet, communicate and welcome clients with a smile.


• Make client comfortable and can offer refreshment (like water, tea, & coffee etc)


• Answer questions and address grievances


• keep updated records and files of the clients


• Familiarity with EcoGreen & Zenoti


• Answering All incoming calls and redirecting them or keeping messages.


• Direct clients to the appropriate doctors , therapists with whom appointment is fixed with assigned room.


• Be familiar with procedures for handling all aspects of customer complaints or disputes.


• Should be able to handle bookings and process billing part and follow up with clients for balance payment.


• Asking them to book the next appointment while they done with treatment


• Maintain a professional environment and brand decorum.


• Should have a client schedule ready before the client arrives.


• ensuring to inform the client about the waiting time and about the delays in their schedules.


• Responsible for sharing the incident sheet and reporting it to the clinic manager.


• Responsible for escalating client issues to concerned doctors .


• Ensuring timely redemption of packages and sessions


• Ensuring Timely to close bills and pre paid balance of clients


• Responsible for handing over hard copies of service product bills and customer copies if a card is being swiped.


• Responsible for arranging/coordinating

or keeping ready the machines for movement between the rooms

Read more
Mumbai
2 - 6 yrs
₹2.4L - ₹4L / yr
Front office
Communication Skills
Office administration
Inventory Management

Job description

As a Front Desk Officer cum Admin Assistant, you will be the first point of contact for the school. Duties include offering administrative support across the school. You will welcome parents and greet people who visit the school. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Multitasking skill is essential for this position. Ultimately, a Front Desk cum Admin Executive's duties and responsibilities are to ensure the front desk welcomes parents positively and executes all administrative tasks to the highest quality standards.


Responsibilities

  • Greet and welcome parents/visitors as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen, and forward incoming phone calls
  • Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
  • Provide basic and accurate information in person and via phone/email
  • Receive, sort, and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk
  • Collect cash fees and issue receipts
  • Order office supplies and keep an inventory of stock
  • Arrange internal and external transportation for school events, activities, trips, guests, etc
  • Staff, students, and parents access card printing
  • Perform other clerical receptionist duties such as filing, photocopying, etc.
  • Perform all other ad-hoc tasks assigned by the line manager.



Qualifications

  • Excellent verbal and written communication skills
  • Prior experience in a similar role is preferable
  • Graduation/post-graduation in any one of the streams
Read more
Rejolut

at Rejolut

1 video
2 recruiters
TalentA Team
Posted by TalentA Team
Navi Mumbai
1 - 5 yrs
₹1.5L - ₹4L / yr
Recruitment/Talent Acquisition
Onboarding
Office administration
Employee Engagement

About the Company:

Rejolut is one of the award-winning fastest-growing emerging tech companies which is working on leading technology like Blockchain, ML & AI, Complex mobile & web apps, IoT, etc. located in the USA, UK, and India. 


Key Responsibilities:

• Ability to handle and maintain confidential information.

• Fluency in social media, particularly in researching and recruiting candidates through channels such as LinkedIn and also through Job portals.

• Job candidate interviewing skills.

• Taking Care of joining formalities of the Employees.

• Preparing Appointment Letter.

• Issuing the Offer Letter and explaining the salary details.

• Conducting orientation and Induction for the new joiners.

• Ability to lead and build the team.

• Attendance Leave Management.

• Preparing Confirmation Appraisal Letter.

• Employee Relationship, Handling Employee Grievance, Employee Engagement Activities like Arranging Picnics, Festive Parties, and Birthdays.

• Handling Exit Interviews.

• End-user technology skills with HR software and platforms, such as HRIS or workforce management systems.

• Ability to build team morale and promote a corporate culture


Skills

Hiring, Human Resources Management, Benefits Administration, Performance Management, Communication Processes, Compensation, and Wage Structure, Supports Diversity, Classifying Employees, Employment Law, Laws Against Sexual Harassment, Organization


Must-Have Skills:

Strong Communication Skills, Presentation Skills, and Interpersonal Skills, Negotiation Skills, Convincing Skills, Grievance handling.


Good To Have Skills:

Recruitment experience in Technology Company, Software Company, or SAAS domain.

Read more
Valuepitch

at Valuepitch

16 recruiters
Shreyasi Sen
Posted by Shreyasi Sen
Plot No 75, Sec 16, Koparkhairane, Navi Mumbai
2 - 6 yrs
₹2L - ₹3.6L / yr
Communication Skills
Human Resources (HR)
Office administration

HR Responsibilities:

  1. Handle recruitment process such as posting advertisement, phone screening for shortlisting,
  2. Handling joining formalities, arranging interview, employment contracts etc aligned with local regulations, Company policies and procedures.
  3. Able to generate new ideas on employee engagement activities (like birthday celebration / fun activity/ fitness activities) and doing necessary communication and arrangements.
  4. Prepare confirmation letters, and monitor contract expiry for renewals. Update and manage employee records. Perform other duties as assigned
  5. Basic knowledge about the HRM process.

 

Admin Responsibilities:

 

1.Taking care of ticket bookings( air/ train) and accommodation for employees through online portals.
2.re-solving maintenance issues of company assets and arranging routine maintenance. Keeping record of office stationery, maintenance of Fire extinguisher, CCTV, AC, Electricity, Telephone ,Photocopier etc

3. Must have knowledge in IT ( laptop/Mobile) gadgets .Solving issues related to employee laptops.
3.Manages correspondence by answering emails and sorting mail
4.Assists in planning and arranging events, including organising refreshments.
5.Handles expenses and billing cycles of Admin vendors
6.Supervising office boy ,Housekeeping , security guards.
7.Drafts, formats, and prints relevant documents
8.Assists in purchase orders and invoicing
9.Manages outgoing post and records data on special deliveries
Photocopies and files appropriate documents as needed
10.Look after Pantry services.
11. Handling all activities related to the new office set up.
12.Finding cost effective vendors and managing their work and agreements.

13.Must have knowledge on maintaining google calendar,virtual meetings.

 

 

Skill Required:

 

Good Written and verbal communication sill( English , Hindi Marathi)

Active listening skill

Problem solving skill without conflicts

Proactive Manner

Solution provider



 Preferred Male candidate.

Read more
DigiChefs

at DigiChefs

3 recruiters
Anjali  Maudipelli
Posted by Anjali Maudipelli
Mumbai
1 - 2 yrs
₹1L - ₹3L / yr
Human Resources (HR)
Recruitment/Talent Acquisition
Payroll Management
Office administration
Employee Engagement
+1 more

Job Responsibilities.

  • Assist in talent acquisition and recruitment processes
  • Update our internal databases with new employee information, including contact details and employment forms  
  • Conduct employee onboarding and help organize training & development initiatives
  • Provide support to employees in various HR-related topics such as leaves and compensation and resolve any issues that may arise
  • Gather payroll data like leaves, working hours and bank accounts
  • Promote HR programs to create an efficient and conflict-free workplace
  • Assist in the development and implementation of human resource policies
  • Undertake tasks around performance/productivity management & improvement of all employees
  • Organize half yearly employee performance reviews
  • Maintain employee files and records in electronic and paper form
  • Enhance job satisfaction by resolving issues promptly, applying new perks and benefits and organizing team building activities

   

Requirement   

  • Good Communication Skills
  • Problem Solving Aptitude
Experience required : 1-2 years into HR
Read more
Valuepitch

at Valuepitch

16 recruiters
Shreyasi Sen
Posted by Shreyasi Sen
Navi Mumbai, Mumbai
2 - 5 yrs
₹2L - ₹3.5L / yr
Human Resources (HR)
Employee Engagement
Office administration
Team Management
Vendor Management
+1 more

HR Responsibilities:

  1. Handle recruitment process such as posting advertisement, phone screening for shortlisting,
  2. Handling joining formalities arranging interview, employment contracts and etc aligned with local regulations, Company policies and procedures.
  3. Able to generate new ideas on employee engagement activities (like bithday celebration / fun activity/ fitness activities) and doing necessary communication and arrangements.
  4. Prepare confirmation letters, and monitor contract expiry for renewals. Update and managemployee records. Perform other duties as assigned
  5. Basic knowledge about HRM process.

 

Admin Responsibilities:

 

1.Taking care of ticket bookings( air/ train) and accommodation for employee through online portals.
2.re-solving maintenance issues of company asset and arranging routine maintenance. Keeping record of office stationery, maintenance of Fire extinguisher, CCTV, AC, Electricity, Telephone ,Photocopier etc

3. Must have knowledge in IT ( laptop/Mobile) gadgets .solving issues related to employee laptops.
3.Manages correspondence by answering emails and sorting mail
4.Assists in planning and arranging events, including organising refreshments.
5.Handles expenses and billing cycles of Admin vendors
6.Supervising office boy ,Housekeeping , security guards.
7.Drafts, formats, and prints relevant documents
8.Assists in purchase orders and invoicing
9.Manages outgoing post and records data on special deliveries
Photocopies and files appropriate documents as needed
10.Look after Pantry services.
11. Handling all activities related to new office set up.
12.Finding cost effective vendors and managing their work and agreements.

13.Must have knowledge on maintaining google calendar,virtual meetings.

 

 

Skill Required:

 

Good Written and verbal communication sill( English , Hindi Marathi)

Active listing skill

Problem solving skill without conflicts

Proactive Manner

Solution provider



 Preferred Male candidate.

Read more
Disruptive Women's Health App
Remote, Mumbai
3 - 6 yrs
₹5L - ₹8L / yr
Financial accounting
Audit
Taxation
Financial statements
Analysis of variance
+5 more
Are you passionate about women's health and want to be part of a revolution that will empower women to take control of their physical and mental health? Read on to know more.
 
Our client is a revolutionary healthcare and support platform for women. They assist women- young and old with the familiar physical, gynaecological and mental health issues while keeping their details absolutely private. They provide the utmost care for their clients through access to experienced progressive hand-picked doctors, verified and medically sound articles on their app, as well as experiences of other women.
 
Their mission is to empower women with access to high-quality, compassionate, taboo-free and seamless healthcare, improving focus on preventive care and early diagnosis, and ensuring their dignity and advancement in society. Founded and managed by a team of young health and business experts, and alumni of prestigious schools like Yale, Wharton, Tufts, Cornell and Berkeley, their combined experience of 40+ years is taking their platform from strength to strength.
 
As an Accounts and Administration Executive, you will prepare Financial Statements and maintain important documents, records, correspondence related to Company's business and stakeholders.
 
What you will do:
  • Recording financial transactions in the books of accounts, maintained by cost centers.
  • Preparing budgets, monitor expenses with respect to budgets, and performing variance analysis and cost control
  • Maintaining receivables and payables and coordination with vendors, line managers and employees.
  • Performing funds planning and cash flows, including liaison with banks/ legal/ tax/ other external agencies
  • Preparing MIS reports for senior management.
  • Ensuring timely actions and alerts on important business activities
  • Coordinating with candidates for recruitment, joining and induction.
  • Assisting employees in their issues related to their employment.
  • Facilitating organizing of internal and external meetings, workshops and events, including logistics
  • Any other task required to fulfil the responsibilities of the role.

 


Candidate Profile:

What you need to have:

  • Commerce Graduate or Post Graduate
  • At least 3 years of experience in Accounting and Administrative roles
  • Experience in Accounting / Audit / Tax Advisory
  • Preferably from Dot Com/ Online media/ Internet/ eCommerce
 
Read more
Mumbai
15 - 100 yrs
₹50L - ₹100L / yr
Office administration
Human Resources (HR)
Travel management
Event Management
Real estate management
+1 more
Who You'll Work With

You will work in the India office (INO), which currently comprises ~1000 Firm members and external workers. You would oversee, guide and direct operations and strategy for all functions pertaining to Location management, Travel (Air, Ground transportation, Hotels and Guesthouses), Executive Assistants (90 members), Visual Graphics (50 members), Events management for the office, as well as personnel practices for our support staff.

You would work very closely with the Office Manager and senior leadership of the Firm in this role. You will also engage extensively with the Director of Professional Development, Director of Finance and Director of Strategic Initiatives for the India office. You would connect and collaborate with the local Partner group and different office functional teams (e.g., IT/ finance, etc.) besides your regional/ global counterparts.

What You'll Do:

- You would be responsible for end-to-end planning, strategy, and guidance on all activities pertaining to Real estate, Assistants cohort, Visual Graphics, Travel, Events and operations for the office, and personnel management for the support staff.

- You will engage with stakeholders at multiple levels to strategize, manage and problem-solve on-the-job to ensure that the office is compliant with all legal and regulatory requirements surrounding these areas of work.

- You would design and oversee personnel practices for support staff across departments, including recruiting, evaluation, compensation, benefits, training, and development.

- In addition, you would mentor and provide leadership support to functional managers to ensure that high-quality support is provided to consultants; establish and monitor adherence to core processes and policies and constantly innovate support models to continuously enhance efficiency and effectiveness.

- You would be responsible for overseeing physical facilities (e.g., lease arrangements, construction projects), working with leadership and Firm Real Estate to design optimal solutions that balance cost and functionality. You would work with functional managers to develop financial plans and track/report key performance metrics; with office leadership and finance team, manage office support economics and proactively identify and execute improvement opportunities.

- As appropriate, you would need to facilitate external administrative interactions - e.g., government and regulatory bodies, service agents, tax, corporate registrations. As and when needed, you would be required to support office leadership in risk management, including client arrangements, confidentiality and working papers processes, disaster preparations and business continuity planning.

- You would oversee the events function within the office; providing guidance on every event undertaken by the team.

- You would also manage the travel function for INO, driving strategic partnerships and providing oversight on travel operations.

- You would be expected to liaise with Firm/regional leaders and other cells to integrate the office with relevant administrative networks, processes and policies and share and implement best practices where appropriate.

Qualifications :

The ideal candidate will have:

- 15+ years' experience in managing administration, travel and personnel-related operations, strategy, and compliances for a large-sized organization or multinational company

- At least a Bachelor's degree; an MBA would be an added advantage

- Broad business acumen; finance/ operations knowledge will be a plus

- Thorough familiarity with office administration, real estate, personnel management, travel, and events

- Senior presence and ability to develop strong, collaborative relationships with office/practice leaders

- Excellent problem solving, analytic, and project management skills

- Outstanding communication and negotiation skills

- Strong team leadership and people development ability
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